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Creating and using keyword sets

From: Lightroom 5 Essentials: 02 Managing Images with the Library Module

Video: Creating and using keyword sets

Now that we've been introduced to the topic of working with keywording in Lightroom, next I want to take a look at how we can speed up our workflow by taking advantage of what are called Keyword Sets. Now, I talked briefly in the previous movie, how we can start to work with Keyword Sets. And I mentioned that we can choose an option here. We can click on this pull-down menu, and we can select a Keyword Set, say for portrait photography. And it will give us a group of keywords or here as we saw in the previous movie, we could use Recent Keywords, which would show us recent keywords which we added to our photographs.

Creating and using keyword sets

Now that we've been introduced to the topic of working with keywording in Lightroom, next I want to take a look at how we can speed up our workflow by taking advantage of what are called Keyword Sets. Now, I talked briefly in the previous movie, how we can start to work with Keyword Sets. And I mentioned that we can choose an option here. We can click on this pull-down menu, and we can select a Keyword Set, say for portrait photography. And it will give us a group of keywords or here as we saw in the previous movie, we could use Recent Keywords, which would show us recent keywords which we added to our photographs.

Yet, we can also edit and create our own Keyword Sets. Like with this group of pictures, these are all captured for an ongoing project which I'm doing, which is called salt. And what I want to do is create a Keyword Set which reflects this particular project. And the project is all about people who are connected to the sea and salt water and so, here I want to go ahead and create my own custom Keyword Set. To do that, you can click on this pull-down menu here and then choose Edit Set or you can also navigate to the Metadata pull-down menu.

And here we can choose Keyword Set and then select the option Edit. In either scenario, either by using the pull-down menu here or by working in the panels on the right, this will both give you the ability to edit and create your own Keyword Sets. In this case, you can see we can edit this Set. We have the name Jeff Johnson, Ventura, Train Tracks. I also want to go ahead and type out the word Salt. And I want to type out a few other words as well. Surfer, because it's related to the surfer. Santa Barbara is a good keyword because, many of these photographs are captured in that area. Ocean, sand and one more keyword here for this set, 4 x 5 because I'm capturing these images with a 4 x 5 camera.

Well, now that I've entered in these common keywords that I might find helpful when adding keywords to photographs. Which are captured for this project, what I can do, or what you can do, is save this out as a preset. So, here click on the pull-down menu and choose the option to Save the Current Settings as a New Preset. I'll go ahead and save this out as a preset named Salt and then Project. Next we'll click Create. What this will allow us to do, is to go ahead and use or access these keywords over here. So, here I'll go ahead and click Change to apply that and from this pull-down menu, you'll see that we now have access to these different sets of keywords. One of them is this Salt Project.

So, that if I'm working with this set, what I can do is apply these keywords by simply clicking on the keyword. For example I can click on the word salt to add that to this photograph or to this group of photographs if you select more than one. Or you can also use some really handy keyboard shortcuts. If you're a keyboard shortcut aficionado, what you can do is hold down the Option key on a Mac, or Alt key on Windows. And you'll notice that a number shows up next to these different keywords and this is true regardless of the Keyword Set that you have.

Again, you can see all of those numbers here. Well, what we can then do is we can add these keywords by holding down Option on a Mac, Alt on Windows, and then pressing on the number, which relates the keyword that we want to add. Here I want to add the keyword surfer and also 4 x 5. So, I'll press Option or Alt+5. I'll also press Option or Alt+3. In doing that, you can see how we quickly added those keywords to this particular photograph. And so what you want to do, if you want to speed up your overall keywording workflow, is you want to create a few keywording sets.

And that way you can quickly access and apply those keywords which you use most frequently.

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This video is part of

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  1. 2m 32s
    1. Welcome
      1m 54s
    2. Using the exercise files
      38s
  2. 22m 0s
    1. Working with flags, stars, and labels
      3m 52s
    2. Adding flags, stars, and labels more quickly
      5m 10s
    3. Using Auto Advance to speed up rating photos
      4m 44s
    4. Rating and ranking groups of photos
      1m 50s
    5. Rating and ranking in the Grid and full-screen modes
      4m 5s
    6. Quickly delete rejected photos
      2m 19s
  3. 14m 0s
    1. Filtering by flag, stars, and labels
      3m 44s
    2. Filtering by still photos, virtual copies, and video files
      1m 51s
    3. Filtering by text, metadata, and file type
      3m 3s
    4. Sorting photos
      2m 30s
    5. Stacking photos into groups
      2m 52s
  4. 18m 14s
    1. What is a collection?
      2m 36s
    2. Creating a collection to group images together
      4m 35s
    3. Creating targeted collections
      2m 50s
    4. Using Quick Collections
      2m 42s
    5. Using Smart Collections
      5m 31s
  5. 10m 49s
    1. Overview of the new Map module
      2m 47s
    2. Tagging images with locations
      3m 21s
    3. Creating saved locations
      4m 41s
  6. 11m 10s
    1. Using Quick Develop
      4m 39s
    2. Synchronizing settings
      3m 58s
    3. Making incremental adjustments to images
      2m 33s
  7. 15m 54s
    1. Playing video in Lightroom
      2m 40s
    2. Trimming a video
      3m 47s
    3. Editing the color and tone of a video
      5m 21s
    4. Setting the poster frame
      1m 54s
    5. Capturing a still image from a video
      2m 12s
  8. 11m 1s
    1. Exporting to a hard drive
      3m 29s
    2. Publishing to a hard drive
      4m 18s
    3. Publishing video to Facebook
      3m 14s
  9. 18m 55s
    1. Why use DNG?
      7m 32s
    2. Using Fast Load DNG
      5m 0s
    3. Saving size with Lossy DNG
      6m 23s
  10. 27m 56s
    1. Adding keywords
      6m 3s
    2. Creating and using keyword sets
      3m 35s
    3. Synchronizing keywords
      2m 13s
    4. Keywording with the Painter tool
      3m 4s
    5. Working with the Metadata panel
      4m 24s
    6. Adding copyright metadata with a template
      4m 36s
    7. Filtering photographs based on metadata
      4m 1s
  11. 31m 0s
    1. External editing preferences
      4m 23s
    2. Editing raw photos in Photoshop
      6m 15s
    3. Editing an original TIFF or PSD
      4m 30s
    4. Editing an original JPEG
      5m 36s
    5. Editing a modified TIFF, PSD, or JPEG file in Photoshop
      4m 3s
    6. Opening an image as a Smart Object in Photoshop
      3m 16s
    7. Including multiple images in Photoshop as layers
      2m 57s
  12. 27m 40s
    1. Exporting photographs to a hard drive, CD, or DVD
      5m 51s
    2. Exporting photographs with previously used settings
      1m 32s
    3. Creating and using exporting presets
      3m 45s
    4. Emailing photographs from Lightroom
      6m 40s
    5. Using Publish Services to export photographs to a folder
      5m 16s
    6. Uploading photos to Facebook and Flickr
      4m 36s
  13. 40s
    1. Next steps
      40s

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