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Catalog backup defaults

From: Lightroom 3 Advanced Techniques

Video: Catalog backup defaults

Over the last few chapters, we have been learning about how important Lightroom catalogs actually are; therefore, it's worthwhile to take a few minutes to talk about how we can back up these catalogs, how we can protect this really important and valuable aspect of our overall Lightroom workflow. Well, one of the things that you can do is you can set up a few preferences to expedite this overall process. To do that, navigate up to your Lightroom pulldown menu and then here click on Catalog Settings. This will open up the Catalog Settings dialog.

Catalog backup defaults

Over the last few chapters, we have been learning about how important Lightroom catalogs actually are; therefore, it's worthwhile to take a few minutes to talk about how we can back up these catalogs, how we can protect this really important and valuable aspect of our overall Lightroom workflow. Well, one of the things that you can do is you can set up a few preferences to expedite this overall process. To do that, navigate up to your Lightroom pulldown menu and then here click on Catalog Settings. This will open up the Catalog Settings dialog.

Now, inside of this dialog, we want to go to the General tab, and we want to do a few things here. One is if we go down to Backup, we can back up this catalog in number of different ways. Here you can see some of the options: Never--which definitely isn't a good idea--Once a month, when exiting; Once a week; Once a day; Every time; or When Lightroom exits next--or the next time you close Lightroom. Now, the great thing about this is you can do this when you're done with Lightroom. Now what I find in my workflow is that a lot of times I'll leave Lightroom open for an extended period of time, maybe even a week.

So what I'll like to choose is either Once a day or Every time Lightroom exits. The great thing about this is that it will open a dialog, and if you don't want a back up, you can always skip this. Now, in your own workflow, I recommend that you choose the option which will allow you to backup Lightroom at least approximately once a week. That's probably a pretty good idea. Now that being said, as your catalog grows in size, it's going to take longer to back up. So, you will want to think about this, yet you want to begin to allocate some time for backup to really integrate this into your workflow.

So, here I am just going to choose Every time Lightroom exits, because in my workflow I tend to have my computer on a lot. Lightroom is on a lot. So this way I'll be sure at least back up once a week. So every time it exits, there it is. I close out of that. Then I am going to go to my Lightroom pulldown menu and quit Lightroom. Now when I do that, it's going open up this dialog, and there is some important information here. Let's walk through it. For starters, it says, "Hey, this is your preference to back up every time when you close Lightroom." Okay, great.

This next line is a note. It says, "This is only going to back up your catalog, not your photos. In other words, Lightroom is going to take care of its own space. It's not going to take care of your images. You are going to need to do that outside of Lightroom. It's going to work on the catalog, save a backup version of that for you. Awesome! So, we really want to focus in on that. That's what's happening here. Now, where is it going to back up to? Well, by default it's the same folder as your catalog. Here, you can see it's in my Pictures folder, and then there is that subfolder, LR-3 Demo/, backups are inside of there.

A couple of options you want to definitely leave on. Test the integrity, make sure the catalog is whole, and optimize the catalog. In other words, this will go through the catalog, really clean it up, and what this will do for you is it will boost Lightroom's performance. Now, you can see here that I've chosen this option to back up each time I close Lightroom. Now, I am not necessarily saying that you need to choose that option, but you do need to choose an option which will allow you, or enable you, to back up at least once a week. If ever you don't want a back up, you can always skip it, or sometimes you'll see skip till tomorrow.

So, here you always have that flexibility. Well, in my case what I want to do is back this up, so I'll go ahead and click Backup. That will then tests the integrity, optimize the catalog. Voila! If we go to my Pictures folders here on the hard drive, you'll see I have this folder where my catalog resides, and inside of Backups I now have a brand-new backup of that catalog. You'll notice it's named exactly the same; it's just saved in a different location.

Now that we've set up this preference to create this backup catalog, let's dig a little bit deeper into this topic of backups and catalogs, and let's do so in the next movie.

Show transcript

This video is part of

Image for Lightroom 3 Advanced Techniques
Lightroom 3 Advanced Techniques

91 video lessons · 17715 viewers

Chris Orwig
Author

 
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  1. 5m 57s
    1. Welcome
      2m 11s
    2. Strategies for success
      1m 49s
    3. Using the exercise files
      1m 57s
  2. 39m 0s
    1. Understanding how Lightroom, Bridge, and Photoshop work together
      6m 25s
    2. Working with Lightroom, Bridge, and Photoshop
      6m 35s
    3. Maximizing compatibility with Photoshop
      4m 7s
    4. Resolving Camera Raw mismatches
      7m 47s
    5. Customizing external editor naming
      3m 54s
    6. Stacking multiple photos
      5m 25s
    7. What to do when Bridge isn't seeing the raw adjustments
      4m 47s
  3. 18m 30s
    1. Setting up an additional external editor
      6m 38s
    2. Should I work with TIFF or PSD files?
      1m 3s
    3. Setting up an export preset
      4m 4s
    4. Integrating Photoshop actions into Lightroom
      6m 45s
  4. 11m 46s
    1. What are catalogs and why do they matter?
      3m 38s
    2. Where are my images?
      4m 2s
    3. The nuts and bolts of catalogs
      1m 52s
    4. Understanding catalogs, collections, and folders
      2m 14s
  5. 15m 22s
    1. Working with folders
      3m 22s
    2. Working with collections
      3m 55s
    3. The collections workflow
      8m 5s
  6. 16m 5s
    1. Exporting and importing catalogs
      7m 52s
    2. Diagramming multiple catalogs and computers
      2m 10s
    3. When to use multiple catalogs on one computer
      3m 40s
    4. Cleaning up the catalog mess
      2m 23s
  7. 10m 55s
    1. Catalog backup defaults
      4m 7s
    2. Performing a better catalog backup
      3m 45s
    3. Restoring from a backup catalog
      1m 27s
    4. Optimizing catalogs
      1m 36s
  8. 12m 24s
    1. Hard drive options
      9m 50s
    2. Further resources
      2m 34s
  9. 9m 46s
    1. Setting up tethered capture
      3m 12s
    2. Custom tethered capture white balance
      6m 34s
  10. 43m 38s
    1. Enhancing eyes
      8m 59s
    2. Whitening teeth
      2m 51s
    3. Smoothing skin
      6m 45s
    4. Reducing small blemishes
      6m 56s
    5. Darkening or dodging with the Adjustment brush
      2m 29s
    6. Adding dimensions and contrast
      4m 53s
    7. Retouching workflow with Photoshop and Lightroom, pt. 1: Reducing blemishes
      7m 10s
    8. Retouching workflow with Photoshop and Lightroom, pt. 2: Smoothing skin
      3m 35s
  11. 21m 42s
    1. Understanding color space and preventing color profile mismatch
      3m 29s
    2. Monitor calibration with ColorMunki
      1m 5s
    3. Working with ColorChecker Passport
      59s
    4. Creating and exporting a ColorChecker Passport profile
      5m 44s
    5. Choosing and applying a profile
      6m 42s
    6. Saving a profile as a preset
      3m 43s
  12. 19m 0s
    1. Are your prints too dark?
      5m 47s
    2. Monitor brightness presets
      3m 4s
    3. Custom grid layouts
      3m 38s
    4. Importing and exporting custom presets
      2m 31s
    5. Exporting from Lightroom to Pictage
      4m 0s
  13. 20m 19s
    1. Designing a custom watermark in Photoshop
      7m 0s
    2. Implementing a custom watermark
      3m 54s
    3. Using a custom watermark for effect in a slideshow
      5m 54s
    4. Using a custom watermark for effect in a web gallery
      3m 31s
  14. 15m 28s
    1. Exporting images for a Blurb photo book
      6m 45s
    2. Downloading and installing Blurb BookSmart
      44s
    3. Building and designing a Blurb book
      7m 59s
  15. 17m 26s
    1. Publishing to the iPhone or iPad
      8m 45s
    2. Publishing to Facebook
      2m 24s
    3. Publishing to Flickr
      3m 19s
    4. Publishing to SmugMug
      2m 58s
  16. 17m 31s
    1. Web galleries and web hosting
      2m 52s
    2. Creating and uploading a gallery
      6m 29s
    3. Popular web gallery plug-ins
      3m 10s
    4. Installing and uploading a web gallery plug-in
      5m 0s
  17. 25m 44s
    1. Exporting to burn on DVD or Blu-ray
      5m 33s
    2. Exporting to a blog
      9m 16s
    3. Exporting for the web
      3m 26s
    4. Exporting and posting a slideshow or video
      4m 34s
    5. Creating a Lightroom screensaver
      2m 55s
  18. 10m 10s
    1. Creating a client web gallery template
      4m 1s
    2. Sending high-resolution images via FTP
      6m 9s
  19. 10m 23s
    1. Emailing images from Lightroom
      5m 31s
    2. Emailing images from Lightroom with Gmail
      4m 52s
  20. 11m 59s
    1. Installing plug-ins
      6m 17s
    2. Accessing plug-ins
      3m 10s
    3. Creative plug-in resources
      2m 32s
  21. 45m 6s
    1. General navigation shortcuts
      6m 21s
    2. Importing shortcuts
      5m 49s
    3. Library module shortcuts
      8m 15s
    4. Develop module shortcuts, pt. 1
      4m 42s
    5. Develop module shortcuts, pt. 2
      4m 29s
    6. Develop module shortcuts, pt. 3
      5m 24s
    7. Develop module shortcuts, pt. 4
      3m 39s
    8. Develop module shortcuts, pt. 5
      5m 11s
    9. Shortcut resources
      1m 16s
  22. 6m 13s
    1. General tips
      2m 28s
    2. Increasing the cache size for greater speed
      3m 45s
  23. 55s
    1. Goodbye
      55s

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