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Backing up with Export

From: Lightroom 4 Image Management Workshop

Video: Backing up with Export

A good backup process is critically important to any photographer's digital workflow. As you're probably already aware, Lightroom includes the ability to backup the catalog that contains so much information about your photos. But backing up the catalog does not actually backup the photos themselves. As a result, you'll want to make sure that you're using another method, such as an overall computer backup system, in order to backup your important digital photos. However, if you'd like, you can also create an additional backup that includes both the catalog and the photos that are contained therein, so that you have a complete backup that contains everything found in Lightroom.

Backing up with Export

A good backup process is critically important to any photographer's digital workflow. As you're probably already aware, Lightroom includes the ability to backup the catalog that contains so much information about your photos. But backing up the catalog does not actually backup the photos themselves. As a result, you'll want to make sure that you're using another method, such as an overall computer backup system, in order to backup your important digital photos. However, if you'd like, you can also create an additional backup that includes both the catalog and the photos that are contained therein, so that you have a complete backup that contains everything found in Lightroom.

To do so, you can simply export all of the images in your catalog as a separate catalog. I'll start off in the Library module by choosing the All Photographs option under the Catalog section of the left panel, and then I'll choose File > Export as catalog from the menu. I can navigate to the location where I'd like to save my backup. I'll just go to the desktop in this case and I'll just call the file name backup. At the bottom of the dialog, you'll see that we have an option to export only selected photos. In generally speaking, you want that option turned off so that all photos are being exported. Right now for example, I only have one image selected but there are 310 images in my catalog.

So with this check box turned on, I would only be backing up a single image. With it turned off I'm backing up all 310 photos that are currently in this catalog. I'll leave the options turned on to export negative files, and also to include available previews. So that if I ever need to restore from this backup, in other words to open this catalog as if it were my master catalog, the previews will already be built for me which will save me some time down the road. Obviously that does require a little bit of additional hard drive space. In the meantime, I'll go ahead then and click the Save option.

And now all of my photos will be backed up in this case on to the desktop. Obviously in most cases, you would probably use an External Hard Drive for this purpose, and of course, an external hard drive that has adequate free space to store all of your photographic images. But exporting your images as a catalog in this fashion can be a very convenient option. Because now, if I need to restore from that catalog all I need to do is open the catalog from its current location and I have immediate access to all of my images. And that includes all of the information about those images that was contained within the Lightroom catalog, such as star ratings, color labels, pic flags, key words, you name it, all of that information will be accessible.

Now of course there is a good chance that you already have a good back up process in place and that's wonderful, but if not or if you just want an extra layer of security, exporting your entire collection of images from a Lightroom catalog to a new and separate catalog in a different storage location provides you with a great and easy backup solution.

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This video is part of

Image for Lightroom 4 Image Management Workshop
Lightroom 4 Image Management Workshop

45 video lessons · 1015 viewers

Tim Grey
Author

 
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  1. 1m 46s
    1. Welcome
      1m 46s
  2. 44m 45s
    1. Library module overview
      3m 20s
    2. Preferences for image management
      10m 6s
    3. Catalog settings
      7m 57s
    4. Catalog backup settings
      2m 22s
    5. Backing up with Export
      2m 56s
    6. Working with the Lightroom interface
      5m 21s
    7. Grid view display options
      6m 37s
    8. Loupe view display options
      3m 19s
    9. Working with multiple catalogs
      2m 47s
  3. 27m 50s
    1. Folder structure considerations
      3m 20s
    2. Importing existing images
      6m 53s
    3. Importing new images
      9m 36s
    4. Importing subsequent images
      4m 4s
    5. Using tethered capture
      3m 57s
  4. 28m 54s
    1. Locating images to review
      4m 10s
    2. Getting a quick overview of photos with Grid view
      3m 7s
    3. Reviewing images in detail with Loupe view
      4m 11s
    4. Zooming and panning in images
      4m 19s
    5. Using Compare view
      6m 16s
    6. Using Survey view
      3m 42s
    7. Working with videos
      3m 9s
  5. 1h 8m
    1. Configuring the toolbar
      3m 8s
    2. Picking and rejecting photos with flags
      6m 30s
    3. Assigning star ratings to photos
      5m 39s
    4. Configuring color labels
      3m 20s
    5. Using color labels to identify images
      5m 13s
    6. Auto-advancing during image review
      2m 56s
    7. Working with image stacks
      4m 33s
    8. The Quick Collection
      3m 52s
    9. Using collections to organize photos
      5m 21s
    10. Using Smart Collections
      5m 33s
    11. Basic metadata updates
      5m 8s
    12. Adding keywords to photos
      4m 35s
    13. Using the Painter tool
      3m 13s
    14. Synchronizing metadata
      2m 53s
    15. Writing metadata to images
      3m 17s
    16. Correcting capture time
      2m 51s
  6. 35m 49s
    1. Setting image sort order
      3m 54s
    2. Catalogs, folders, and collections
      2m 30s
    3. Basic image filtering
      4m 32s
    4. Advanced image filtering with the Library Filter
      8m 3s
    5. Locking the Library Filter
      2m 47s
    6. Finding images on the map
      9m 54s
    7. Dealing with offline images
      4m 9s

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