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Working with graphic files

From: Keynote '09 Essential Training

Video: Working with graphic files

Using Graphics such as logos and photos is an important part of creating compelling presentations and here is how they work in Keynote. I would go up to my Media Inspector, open that up and I want to drop in a logo I have in here, down here at the bottom. Take this dragged on and let it go, I see that green arrow, let go, so I know it's going to be brought into this slide and I'll close out this top window. Let me open up the Metrics Inspector. Metrics Inspector is very handy for graphic objects because it will give you the File Information name of the object that you just brought in. Also down here, you can see I have measurements of the actual Size and the exact Position of this graphic object on the screen. This position is denoting the upper left hand corner of the handle and I can take the corner handle and drag it down to scale it.

Working with graphic files

Using Graphics such as logos and photos is an important part of creating compelling presentations and here is how they work in Keynote. I would go up to my Media Inspector, open that up and I want to drop in a logo I have in here, down here at the bottom. Take this dragged on and let it go, I see that green arrow, let go, so I know it's going to be brought into this slide and I'll close out this top window. Let me open up the Metrics Inspector. Metrics Inspector is very handy for graphic objects because it will give you the File Information name of the object that you just brought in. Also down here, you can see I have measurements of the actual Size and the exact Position of this graphic object on the screen. This position is denoting the upper left hand corner of the handle and I can take the corner handle and drag it down to scale it.

You'll also notice here in the Metrics Inspector, I have got Constrain Proportions turned-on. If I could turn that off, for instance, if I move this around you can see that it will distort it and for something like this as a corporate logo, you really don't want to do that, but for other objects if you want to distort them, you can. If I want to go back to what my original size was, of course, I'll just click here on Original Size. It's a nondestructive type of editing, so you can always go back to your original graphic object. I'm going to scale this down a bit, let's see I'll put it up there and I'll just line it up there. We'd go to my second slide and here you see we have a group of photographs that have been brought in. If I click on one of them looking here in the Metrics Inspector, I see that this particular photograph is 334 pixels wide, as is this one, so I'm getting a clue that they are all about 333, 334.

I need to bring in another one, so I'm going to call up my Media browser again, go up to here and pull in this photograph, like so. And importing graphics will always bring in the graphic edit's native size and like I mentioned earlier it's a nondestructive use of these graphics, so we can always change the size and make adjustments to the photograph without having to worry that we can't get back to our original size or the original condition of that photograph.

I can type in exact measurements in the Metrics Inspector, which is very handy when you know the exact size that you want. So double-clicking on 1084, which is the native size of this photo. I'll type in 334 and because my proportions are constrained, it brings it down just to right size. I can line that up with that text object there. Now one of the other characteristics that you can do with graphic objects is going up here to the Graphic Inspector, you can add a stroke. These other photographs have a stroke and as you can see here the Picture Frame stroke.

So I'll click on this one and pull down the Picture Frame and I can change the width of that stroke around the photograph. The other ones are set at 44, so I'll keep it about there as well. One of the other things you can do while you have your elements inside of Keynote, I can add reflections. So I just selected all of these photographs and hit Reflection. With the Graphics Inspector open, I can dial in that Reflection, however I want. The Reflection is also reflected up here in the Format bar and it just turns it on or off and since I want it off, I'll just click it off there.

There is a lot of ways you can get graphics into Keynote. I'm going to go to this slide and you can see here that we are missing an image. I can easily pull other photographs from applications like pages. Let me go down here to pages. I have a document already open. It's from a photographer who is offering one of the photographs for using his presentation. So in pages, if I click on this photograph and I'm going to Ctrl+Click and select a Copy, and I'll close this out and you don't have to save it.

Click into Keynote, Ctrl+Click, Paste and it brings in that particular photograph. Now notice it looks a little bit small. In the translation from Pages to Keynote, it brought down the size of this photograph, but the native photograph is large enough so that even when we bring it up to the size that it's going to fit on the slide, it's not going to distort. So even when you are copying from pages or from another application, it will retain the original information of that graphic object for you. There is a new feature in Keynote '09 though that will lock in a particular size of a photograph to help you reduce the file size of your entire presentation.

So for instance, if you're bringing in really large photographs and scaling them down like this, it's taking up a lot of file space. So if I go up here under the Format menu, pull down to Image and pull over to Reduce Image File Size, I'm actually not going to click on this, but if I would, it would then change the size of that photograph inside of the Keynote file to be just large enough to cover this particular size of the image. That way, if I do have a lot of images in my slide presentation and I just reduce the file size down to fit that particular slide. I'm not using up extra storage space that I don't need. Now keep in mind, of course, that gets rid of that ability to go back to the original. It permanently changes to that smaller size. But it could be very effective in reducing an overall file size of the presentation if you have a lot of photographs.

I am going to click on Slide 4 here which is just blank, I want to show you a very cool thing that also the Keynote does in bringing in PDFs. I'm going to go down to Preview and I have already have open the Keynote' 09 user guide. And with this Thumbnail View, I'm going to scroll down here to this page, click-and-hold and I'm going to drag it over onto my slide and we see the Green Plus sign. When I let go and I'll close our preview now. You could see, it actually brought in that PDF into Keynote and I brought it in as a vector file which means I could scale it pretty much as much as I like and it will always stay sharp.

You'll also notice in this particular PDF, it brought it in with transparency in the background. It doesn't quite look like a page. Let's say we want it to look a little bit more like a page I'll give it a white background. Well, graphic objects themselves don't have fills by definition that make sense. It's a graphic object coming from another source. So what I'm going to do is I'm going to drop in a shape behind it that's colored white. I want to go up here to Guides and I'm going to shut off the Show Guides at Object Center, because I'm about to show you how to line up an object with the corner of another object and if I have the center lines on there, it will make things a little bit too distracting.

I am going to go here to Shapes, pull down to a Rectangle and you see it dropped in a rectangle here, right in the middle. Now as I drag this up, notice the alignment guides are going to appear because that is the definition of the edge of that graphic object. So I'll let go and I'm going to change the Fill of this shape to white, to look like a page and by Ctrl+Clicking I'll send it to back. So I'm going to layer it behind this PDF. Now I take this corner, drag it underneath and I'm looking for alignment guides for the bottom and the side and they pretty much will lock right in the place once I find them and I let go.

So this is a really great way to be able to bring in images from existing PDFs, very, very quickly and very easily. In fact, if I go back to that PDF, we had open before. I can use the Select tool in Preview and select out just a part of a PDF, let's just say this piece of text here and I'll go up to Edit and choose Copy. And I'll close that out, click into Keynote and I come back here and do a Ctrl+Click and paste and you could see it brought in just that element and it's scalable as well because it's still a vector image and it makes it very easy just to be able to pull in parts of a PDF, if you don't want to pull in an entire page.

So with the flexibility that Keynote offers in bringing in graphic objects, you should never hesitate to use them if they will enhance your story.

Show transcript

This video is part of

Image for Keynote '09 Essential Training
Keynote '09 Essential Training

59 video lessons · 29916 viewers

Craig Syverson
Author

 
Expand all | Collapse all
  1. 2m 6s
    1. Welcome
      1m 15s
    2. Using the exercise files
      51s
  2. 13m 57s
    1. Exploring the user interface
      3m 54s
    2. Customizing the user interface
      2m 11s
    3. Using the Media Browser
      1m 42s
    4. Understanding the Document Warning
      2m 57s
    5. Understanding Keynote themes
      3m 13s
  3. 13m 8s
    1. Understanding master slides
      4m 45s
    2. Making changes to slides and masters
      3m 54s
    3. Creating a media placeholder on a master slide
      2m 18s
    4. Creating an object placeholder on a master slide
      2m 11s
  4. 12m 53s
    1. Layout and alignment of objects
      7m 28s
    2. Understanding stacking order
      5m 25s
  5. 35m 44s
    1. Working with free text objects
      4m 23s
    2. Comparing types of text objects
      4m 14s
    3. Formatting text in Keynote
      4m 5s
    4. Working with shape objects
      6m 40s
    5. Working with advanced shapes and colors
      5m 44s
    6. Using connection lines
      4m 40s
    7. Adding hyperlinks
      5m 58s
  6. 32m 43s
    1. Adding and formatting tables
      4m 16s
    2. Building conditional formatting and calculations
      4m 48s
    3. Chart types
      3m 44s
    4. Working with chart data
      5m 17s
    5. Formatting charts
      6m 10s
    6. Working with 3D charts
      5m 10s
    7. Linking charts with Numbers '09
      3m 18s
  7. 29m 17s
    1. Working with graphic files
      7m 49s
    2. Working with multimedia files
      4m 41s
    3. Applying masks
      6m 55s
    4. Applying image adjustments
      4m 15s
    5. Using the Instant Alpha tool
      5m 37s
  8. 18m 8s
    1. Using 2D and 3D transitions
      6m 11s
    2. Creating transitions with text effects
      3m 9s
    3. Creating transitions with object effects
      4m 16s
    4. Introducing Magic Move
      4m 32s
  9. 30m 27s
    1. Using basic build parameters
      7m 33s
    2. Expanding on basic builds
      5m 20s
    3. Creating table and chart builds
      6m 41s
    4. Using smart builds
      3m 21s
    5. Building basic actions
      3m 43s
    6. Creating actions on a path
      3m 49s
  10. 28m 36s
    1. Using the Document Inspector
      5m 39s
    2. Organizing slides in the slide navigator
      2m 57s
    3. Organizing a presentation in Outline mode
      2m 54s
    4. Playing a slideshow
      2m 46s
    5. Adding notes
      1m 42s
    6. Using the Presenter Display
      5m 21s
    7. Recording narration for a slideshow
      3m 2s
    8. Using remote controls
      4m 15s
  11. 34m 54s
    1. Saving Keynote files
      5m 39s
    2. Saving a Keynote presentation as a PowerPoint file
      2m 17s
    3. Exporting presentations as PDFs
      3m 56s
    4. Sharing a Keynote presentation as a QuickTime movie
      7m 57s
    5. Exporting presentations as still images
      2m 14s
    6. Adding comments on a presentation
      1m 42s
    7. Collaborating with iWork.com
      7m 54s
    8. Printing presentations
      3m 15s
  12. 21s
    1. Goodbye
      21s

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