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Keynote is Apple's iWork application for creating effective and impressive presentations. In Keynote '09 Essential Training, presentation designer Craig Syverson teaches new and experienced Keynote users how to apply this program to its full potential. Craig demonstrates the entire creative process, from building basic slides with text and images and using the new built-in themes, to distributing the final product. Exercise files accompany the course.
So text is usually the most prominent thing you see in a presentation. So it's really important to know how to manipulate it well and we are going to start with some text that is already been typed for us, appropriately enough, in this file here called Sample Text.txt. I'm just going to copy this, click into Keynote, and I'm going to go through the toolbar and click on the text box which brings down the text object. I am going to double-click there and then Ctrl+Click and Paste. I'm going to click off and then click on again, so I have access to the object. You can see the object handles here on this side. It pasted that text in just fine. Now, what I can do right now is go through to the Format bar, go up and change the size of the font. I'm going to pull down here to 36, and I'm going to justify the paragraph by clicking here.
So I want to show you some parts of the Inspector that relate to text. Let's go up to the Inspector and we'll click on the Text icon here and we'll stay on this Text tab. Now, the Text Inspector is used quite a bit. It gives you a lot of control over certain aspects of your text, many of which are up here in the Format bar. So we'll be using the Format bar a lot. But there is one function I want to show you here. It's called Before Paragraph and After Paragraph. I'm going to add 30 points after this paragraph. I can double-click on that numeral 0 and type in 30, and then hit Enter, and you can see here that it added that space 30 points between these 2 paragraphs because this particular piece of text that I brought in consisted of 2 paragraphs. Let me close out the Inspector.
The other distinction we should make with text is the difference between the object and the text itself. So look up here in the Format bar. We see that it's listing this object as Gill Sans Light 36. This whole object is now selected and everything inside of it is that format. I am going to go inside of the text object, double-click on Keynote and let's say I'll just make that Bold. If I click off and then click back on this object to select it, you will notice up here that the Font menu does not tell us the typeface of that particular text object, because there is two.
If I click and hold, you will see these 2 dashes between Light and Bold. That is telling us that there is two types of typefaces in that text object. So it is not going to tell us which one in the Format bar because it does not know exactly which one we are referring to. So when you see something blank either in the Format bar or anywhere else where you are expecting a choice, it's a good indication to you that object that you have selected has a formatting characteristic of more than one item. Let me go back here, double-click on the word Keynote. You can see now it defines just that selection as Bold because that is the only type of typeface in that selection, and I'll make that one Light and now click back again.
You will see the whole object is defined as appropriate. Now, text in the presentation usually does not consist of a lot of words. In fact, you don't want people reading a lot of text in your presentation. So let me trim this down to 3 succinct bullet points. The first thing I'm going to do is remove that paragraph and now with this text box still selected, I'm going to go up into the Inspector, going to click on the Bullets tab, and with this pull- down menu, I'm going to select Text Bullets and you can see here that we added a bullet to this particular paragraph.
This is just one paragraph and bullets are associated with the paragraph. Now, down here in the Bullets Inspector, you'll see I have some other controls of the indentation. I'm going to double-click on the 0 and type in 30 point indentation and you can see how the bullets stay the same. The text laid over gives me a nice indent. Let me close this out, and I'm going to add a couple of more bullet points from this text. So let's see. Keynote makes your points stand out. Sounds good. I'm going to click and hold and drag up right before the word Every and now I'm going to hit Return and you can see it replaced that text with a return, gave me a new bullet point.
Every theme features beautifully styled text, looks good. I'll do the same idea, Select, hit Return. Using the Text Inspector, you can change the look. That sounds all right, and hit Delete. So you can see this is the way to use text in Keynote is to take something perhaps that's been given to you that is a lot of typing, a lot of words, and make 3 succinct points out of it very, very quickly. Free text objects like the one we used give you a great degree of flexibility of adding and manipulating text in your slide.
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