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Working with chart data

From: Keynote '09 Essential Training

Video: Working with chart data

So you can make changes to your chart to emphasize the point you are trying to make. Let's do that with this particular chart we have here and notice on this slide, we have introduced that table of data that we pulled in from Numbers. I can take an existing table of data and transfer that to my Chart Data Editor. So, I'll select this table, I'll Ctrl+ Click and copy it. Which is now going to copy actually all this table data. Now, I'll click in my chart and up here on the Format bar I see this Edit data button, tap on that and up comes my Data Editor. Now to paste this in, I'm going to select this 2007 column and from there I'll go up to Edit and Paste.

Working with chart data

So you can make changes to your chart to emphasize the point you are trying to make. Let's do that with this particular chart we have here and notice on this slide, we have introduced that table of data that we pulled in from Numbers. I can take an existing table of data and transfer that to my Chart Data Editor. So, I'll select this table, I'll Ctrl+ Click and copy it. Which is now going to copy actually all this table data. Now, I'll click in my chart and up here on the Format bar I see this Edit data button, tap on that and up comes my Data Editor. Now to paste this in, I'm going to select this 2007 column and from there I'll go up to Edit and Paste.

And you can it replaced the existing cells and dropped in the new data, I'll expand this out, so we can see it a little bit better. So, now I have this new data in this Chart Data Editor and you can see the chart down below has reflected that and I can tab through the cells and I can see here that the data that came in had a little error, so I can go in here and easily fix that by typing a new value in, it should be 188, I hit Enter and you can see that being reflected in the chart down below. So, let me close this out and now when my data is good and I don't need my table anymore, so I can delete that.

So, right now I'm going to change the size of this chart, if it seems like it's a little large on the slide, I don't want it to be too overwhelming. So, I'm going to hold down the Option key and grab one of these corners and as I drag it centers it in. I want to make sure that my relationship of my chart size fits the rest of the slide and it fits the rest the theme of this particular presentation, and the way it came out as default was a little bit large. Also, with the legend here, my own particular styles, I like it to be on the bottom, below the chart because what I want the emphasis for the user to be is on the chart itself and not on reading this text. So, I'm also going to shrink this down a little bit, shrink it down in terms of the two element's relationship to each other and because the legends are separate independent entity, I can take that and drag it down, holding down the Shift key to constrain it so it doesn't go side ways and let it go just to put it down there below that and I'll click on this chart and bring it up a little bit for more prominence.

So, you can see now that we are going to be focusing more on the data and more on this data relationship than we are on the words. So now, let's go into the Inspector and look at some more of the details of this chart. I have got Chart Inspector here. I'll select the Chart. That's important to do. And I'm going to go over here to this Series Tab and on a Two-Axis chart, I can tell which series of data and a series in this case is indicated by the data of the gray line and the data of the red columns and I can tell them how I want to plot that data.

Well, I actually want to plot the power or red columns on the left of the chart and the gray or the weight on the right of the chart. So how I'm going to do that? Is in this chart, I'm actually going to click right now on one particular column. You can see here these round circles over that particular series of data, this is letting me know that right now I have isolated just this particular series and I want to plot this on the Axis Y1 which will be the one on the left. Now, our chart is going to change as we make these particular adjustments, don't worry about it. Things might look a little strange in transition but it will all come together. And it's important to know that you have that flexibility when you are planning out your chart and you want to make your data look just right. I'm going to click now on this other series.

Notice that I clicked on that gray bar, now I have selected the series represented by the line, let me say I want to plot that on Axis Y2. So what are these axes? Well, if I go over here in the Chart Inspector and click on Axis. You can see here now I have options on how I'm going to label these. So, this is somewhat of a free form editor, you can change the range of the data that your chart represents. So this is very powerful in making the exact kind of point you want to make about your data. It's not manipulating it in the wrong, it's still the same data, but it's a way you can place the emphasis so that your point comes across real clearly.

So, here on this Max column, I'm going to click in, I'll be typing 200 and I'm going to have it go through four different steps and my Minimum value is going to be zero. And down here in Suffix, I'm going to click in. I'll hit space and then hp because on this particular series, we are talking about power. So, the power is represented by the red, which we associated with the Y1 axis. It is horsepower. So, now we have that side of this chart labeled correctly. Next, for my Y2 values, this is going to be about the weight. And with the weight, I'm going to put in the Maximum of 180. But because the weights are so similar, then the differences are somewhat subtle, I'm going to set my Minimum value to 160 instead of zero and you can see now that the Weight bar moved up in the chart and it looks a little more legible.

And to label that, I'm going to go space kg for kilograms and hit Enter. Let me remove this Inspector so you can see here that now I labeled that axis properly, this axis properly and now I'm seeing a more interesting relationship between the power and the weight of each particular motorcycle. It helps me make and informed decision about the differences between all of them. So, working with your data parameters and the formatting of your chart, can make a significant improvement in how well your chart communicates.

Show transcript

This video is part of

Image for Keynote '09 Essential Training
Keynote '09 Essential Training

59 video lessons · 29915 viewers

Craig Syverson
Author

 
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  1. 2m 6s
    1. Welcome
      1m 15s
    2. Using the exercise files
      51s
  2. 13m 57s
    1. Exploring the user interface
      3m 54s
    2. Customizing the user interface
      2m 11s
    3. Using the Media Browser
      1m 42s
    4. Understanding the Document Warning
      2m 57s
    5. Understanding Keynote themes
      3m 13s
  3. 13m 8s
    1. Understanding master slides
      4m 45s
    2. Making changes to slides and masters
      3m 54s
    3. Creating a media placeholder on a master slide
      2m 18s
    4. Creating an object placeholder on a master slide
      2m 11s
  4. 12m 53s
    1. Layout and alignment of objects
      7m 28s
    2. Understanding stacking order
      5m 25s
  5. 35m 44s
    1. Working with free text objects
      4m 23s
    2. Comparing types of text objects
      4m 14s
    3. Formatting text in Keynote
      4m 5s
    4. Working with shape objects
      6m 40s
    5. Working with advanced shapes and colors
      5m 44s
    6. Using connection lines
      4m 40s
    7. Adding hyperlinks
      5m 58s
  6. 32m 43s
    1. Adding and formatting tables
      4m 16s
    2. Building conditional formatting and calculations
      4m 48s
    3. Chart types
      3m 44s
    4. Working with chart data
      5m 17s
    5. Formatting charts
      6m 10s
    6. Working with 3D charts
      5m 10s
    7. Linking charts with Numbers '09
      3m 18s
  7. 29m 17s
    1. Working with graphic files
      7m 49s
    2. Working with multimedia files
      4m 41s
    3. Applying masks
      6m 55s
    4. Applying image adjustments
      4m 15s
    5. Using the Instant Alpha tool
      5m 37s
  8. 18m 8s
    1. Using 2D and 3D transitions
      6m 11s
    2. Creating transitions with text effects
      3m 9s
    3. Creating transitions with object effects
      4m 16s
    4. Introducing Magic Move
      4m 32s
  9. 30m 27s
    1. Using basic build parameters
      7m 33s
    2. Expanding on basic builds
      5m 20s
    3. Creating table and chart builds
      6m 41s
    4. Using smart builds
      3m 21s
    5. Building basic actions
      3m 43s
    6. Creating actions on a path
      3m 49s
  10. 28m 36s
    1. Using the Document Inspector
      5m 39s
    2. Organizing slides in the slide navigator
      2m 57s
    3. Organizing a presentation in Outline mode
      2m 54s
    4. Playing a slideshow
      2m 46s
    5. Adding notes
      1m 42s
    6. Using the Presenter Display
      5m 21s
    7. Recording narration for a slideshow
      3m 2s
    8. Using remote controls
      4m 15s
  11. 34m 54s
    1. Saving Keynote files
      5m 39s
    2. Saving a Keynote presentation as a PowerPoint file
      2m 17s
    3. Exporting presentations as PDFs
      3m 56s
    4. Sharing a Keynote presentation as a QuickTime movie
      7m 57s
    5. Exporting presentations as still images
      2m 14s
    6. Adding comments on a presentation
      1m 42s
    7. Collaborating with iWork.com
      7m 54s
    8. Printing presentations
      3m 15s
  12. 21s
    1. Goodbye
      21s

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