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Keynote is Apple's iWork application for creating effective and impressive presentations. In Keynote '09 Essential Training, presentation designer Craig Syverson teaches new and experienced Keynote users how to apply this program to its full potential. Craig demonstrates the entire creative process, from building basic slides with text and images and using the new built-in themes, to distributing the final product. Exercise files accompany the course.
So when giving a live presentation, if you have more than one monitor available to you, you have the capacity to have your own presenter display something you look at, and your audience looks at, the factual formal presentation. There's a couple of things you have to do to set up for this. Let me go up to the Preferences file here. I'll show you that under Keynote > Preferences. First thing I want to click on is this Slide Show button. Sometimes one of the trickiest things and one of the most hair-raising setups you have to do before a presentation is getting the displays to work. It's not always straightforward, so be sure to be really nice to the AV techs who are there to help you.
Notice here at the bottom of the Slideshow Preferences, there is this choice of present on primary display or present on secondary display. What present means is the actual presentation. So this is not your Presenter Notes. This is the formal presentation. And if you are bringing a laptop, let's say, to a presentation, most likely you are going to present on a secondary display because that will be the projector that they are going to hook up to your Mac. And by the way, one tip, you Mac guys. Always remember your DVI VGA Adapter. Bring it with you, buy a gross of them, because you'd tend to leave them behind in a presentation. They don't always have that adapter so make sure you are carrying at least one with you at all times.
Now the presenter display is the one that you see as a presenter and your audience does not see. Let me click on the Presenter Display Preferences and have a look here. The first line here is 'Use alternate display to view presenter information,' and what that does mean? What I meant here on alternate display, for by viewer presentation, is that it's alternate to whatever I have chosen here to present on. So that of course the alternate to the secondary would be primary, and that's my laptop, and that's what I wanted. Let's go back to the Presenter Display. So for the rest of the preferences, we can show the items that we want to have it on our presenter display.
For instance, I'm not a big fan of having clocks running on my display. I can click them off here. Let's just go and let me show what it looks like. So I can hit this button and now we are given a preview of what our presenter display will look like, and also this floating window where we can add or remove options that we want or we don't want. For instance, if I want to bring the clock back, I can click in, get rid of it again. One thing I like to have is the Ready to Advance Indicator, which I'll show you in a minute, and you can resize these windows if you like. Remember we talked about notes. I can click in notes. This is where the Presenter Notes will appear. I can resize this window. If I'm a big note taker, I'll want to have a larger amount of space for notes for instance. I'm not a big note taker, so I'll make that little smaller, but I'll keep it up there so we can see it.
So in this window, customize away to your heart's content. This is a very personal thing. Remember if this is what you are looking at when you are going live, so you're usually under pressure. So take your time, get it right, and once you are done, I'll click Done here. Let's have a look at what the experience is actually like. I'll close up Preferences. And there is function where you can rehearse the slideshow using just a Presenter Mode. So if you are on the plane flying out your presentation, of course you don't have a secondary display, but you can sort of fake it and under Play here, pull down to Rehearse Slideshow.
And what this will do is this will go through our presentation as if we're in the presentation mode. So here, because my presentation is on slide three, it started here on slide three, and we have got our notes for slide three down here. The green indicator at the top, that's the Ready to Advance Indicator. It's a very handy thing to keep an eye on. Just lets you know that your slide has finished all the builds, or all the animations, and is waiting for the next click instruction. Let me go through this presentation. I'm going to hit the forward key here. You can see that green bar at the top. Pay attention to that.
Let me hit this again. Notice it's red and then it goes to green. That's letting you know that the slide is doing a build or a slide transition, and it is not ready yet for you to advance. You'll notice that in the presenter display we are not seeing the builds; we are not seeing all those animations we worked so hard on. It's not about that. This is really to help you to get a very clear sense of where your current slide is and then what the state of the next slide on deck is. Let me go to slides up ahead here. I'm going to forward through a little bit. I want to show you the Build Indicator. So coming up, you see our next slide. I put in separate builds for each of these bullet points on the Handling page. Let me hit the Advance key and now you see these blue dots underneath the Handling page. So this is letting me know, I have got four more builds coming on this particular slide. So it is a little clue, the green light says the first build is done. I hit the advance key, it's red just for a second, because that build was very quick, just a half second dissolve, and so on.
You can see now the Build Indicator is going down as I advance. So these are very helpful things that keep you oriented during your slide show. Practice with it, customize it the way you want it. It can really be your friend. Also on the Presenter display, you can hit the plus button on your keyboard and you have your slide browser here, where you can straight go to a particular slide if you wanted to. Keep in mind we are still in the presenter display, so the audience will not see this. Hit Go to go straight to that slide. I started back at the beginning. If you ever have a question about some of the keyboard shortcuts that you have, you can hit the question mark and you get this Keyboard Shortcut tip sheet that comes up for you. So get used to the presenter display, because it can really be your friend when you are making a presentation.
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