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Keynote '09 Essential Training

Using the Document Inspector


From:

Keynote '09 Essential Training

with Craig Syverson

Video: Using the Document Inspector

Some of the more important settings for your overall document are found in the Document Inspector. So we should look it over and see what's in there. First of all, notice there is three tabs in the Document Inspector: Document, Audio and Spotlight. We will start with the Document. Automatically Play on Open is a handy setting. What this means is when you first open up that particular presentation, instead of coming to the Edit mode like we are seeing now on our screen, it will go straight into the presentation as if you pressed Play. The Loop Slideshow is pretty obvious. That means that basically your slideshow will never end unless you hit Escape to exit. So when you go to your last slide, if you advance, it will just start at the first one again. This is good if you are setting up your presentation as something self-running let's say on on a kiosk or in a public place.
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  1. 2m 6s
    1. Welcome
      1m 15s
    2. Using the exercise files
      51s
  2. 13m 57s
    1. Exploring the user interface
      3m 54s
    2. Customizing the user interface
      2m 11s
    3. Using the Media Browser
      1m 42s
    4. Understanding the Document Warning
      2m 57s
    5. Understanding Keynote themes
      3m 13s
  3. 13m 8s
    1. Understanding master slides
      4m 45s
    2. Making changes to slides and masters
      3m 54s
    3. Creating a media placeholder on a master slide
      2m 18s
    4. Creating an object placeholder on a master slide
      2m 11s
  4. 12m 53s
    1. Layout and alignment of objects
      7m 28s
    2. Understanding stacking order
      5m 25s
  5. 35m 44s
    1. Working with free text objects
      4m 23s
    2. Comparing types of text objects
      4m 14s
    3. Formatting text in Keynote
      4m 5s
    4. Working with shape objects
      6m 40s
    5. Working with advanced shapes and colors
      5m 44s
    6. Using connection lines
      4m 40s
    7. Adding hyperlinks
      5m 58s
  6. 32m 43s
    1. Adding and formatting tables
      4m 16s
    2. Building conditional formatting and calculations
      4m 48s
    3. Chart types
      3m 44s
    4. Working with chart data
      5m 17s
    5. Formatting charts
      6m 10s
    6. Working with 3D charts
      5m 10s
    7. Linking charts with Numbers '09
      3m 18s
  7. 29m 17s
    1. Working with graphic files
      7m 49s
    2. Working with multimedia files
      4m 41s
    3. Applying masks
      6m 55s
    4. Applying image adjustments
      4m 15s
    5. Using the Instant Alpha tool
      5m 37s
  8. 18m 8s
    1. Using 2D and 3D transitions
      6m 11s
    2. Creating transitions with text effects
      3m 9s
    3. Creating transitions with object effects
      4m 16s
    4. Introducing Magic Move
      4m 32s
  9. 30m 27s
    1. Using basic build parameters
      7m 33s
    2. Expanding on basic builds
      5m 20s
    3. Creating table and chart builds
      6m 41s
    4. Using smart builds
      3m 21s
    5. Building basic actions
      3m 43s
    6. Creating actions on a path
      3m 49s
  10. 28m 36s
    1. Using the Document Inspector
      5m 39s
    2. Organizing slides in the slide navigator
      2m 57s
    3. Organizing a presentation in Outline mode
      2m 54s
    4. Playing a slideshow
      2m 46s
    5. Adding notes
      1m 42s
    6. Using the Presenter Display
      5m 21s
    7. Recording narration for a slideshow
      3m 2s
    8. Using remote controls
      4m 15s
  11. 34m 54s
    1. Saving Keynote files
      5m 39s
    2. Saving a Keynote presentation as a PowerPoint file
      2m 17s
    3. Exporting presentations as PDFs
      3m 56s
    4. Sharing a Keynote presentation as a QuickTime movie
      7m 57s
    5. Exporting presentations as still images
      2m 14s
    6. Adding comments on a presentation
      1m 42s
    7. Collaborating with iWork.com
      7m 54s
    8. Printing presentations
      3m 15s
  12. 21s
    1. Goodbye
      21s

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Keynote '09 Essential Training
4h 12m Beginner May 12, 2009

Viewers: in countries Watching now:

Keynote is Apple's iWork application for creating effective and impressive presentations. In Keynote '09 Essential Training, presentation designer Craig Syverson teaches new and experienced Keynote users how to apply this program to its full potential. Craig demonstrates the entire creative process, from building basic slides with text and images and using the new built-in themes, to distributing the final product. Exercise files accompany the course.

Topics include:
  • Exploring the user interface and the media browser
  • Inserting graphics, photos, and animated effects for eye-catching results
  • Using the Presenter Display to help in the final presentation
  • Adding audio with the Narration function
  • Applying 2D and 3D transitions, including the new Magic Move
  • Linking charts with Numbers '09
  • Using the Keynote Remote iPhone application to present a slideshow
  • Collaborating on iWork.com
Subjects:
Business Presentations Computer Skills (Mac) Teacher Tools Education Student Tools
Software:
Keynote
Author:
Craig Syverson

Using the Document Inspector

Some of the more important settings for your overall document are found in the Document Inspector. So we should look it over and see what's in there. First of all, notice there is three tabs in the Document Inspector: Document, Audio and Spotlight. We will start with the Document. Automatically Play on Open is a handy setting. What this means is when you first open up that particular presentation, instead of coming to the Edit mode like we are seeing now on our screen, it will go straight into the presentation as if you pressed Play. The Loop Slideshow is pretty obvious. That means that basically your slideshow will never end unless you hit Escape to exit. So when you go to your last slide, if you advance, it will just start at the first one again. This is good if you are setting up your presentation as something self-running let's say on on a kiosk or in a public place.

Next I'm going to skip down here to this Presentation mode. See here on this pulldown menu, Normal, Hyperlinks Only, Recorded and Self-playing. So right now and pretty much throughout this lesson, we have been in this Normal mode, which means that you press play and you play through this slideshow and you click through as normal. The Hyperlinks Only setting is really only going to work if you have hyperlinks set up on your slideshow, so that you can advance slideshow. In other words the normal commands to progress your slideshow won't work with this setting. It's only going to be looking for hyperlinks that are on your slide. It's you have to have setup your navigation through hyperlinks which we covered in our Using Hyperlinks video. And this brings me to this command here, Restart show if idle. This is good if you have a hyperlinked slideshow or something on public display and if no one has touched it or done any movement on the presentation for the amount of time that you have set, it will start from the beginning again. Perhaps it will go back into Self-playing mode and you can set this to any amount of time you want. If you want to create it for just fraction of the minute. That's fine too.

Require Password to Exit Show is good if you are also showing this presentation in a public space. That way if someone has access to a keyboard and they hit the Escape key to exit the slideshow, that will give them a dialog box to enter the name and password of the user of that particular computer, which of course would be secret. So this way someone won't come up and close off your slideshow if you don't want them to. Let me show you this Self-playing mode. This of course is what you would use if you want this to be a self-playing, automatic presentation. Perhaps it's going on in the background or at a tradeshow. These Delay and Build settings mean that this is the amount of time that it's going to delay between transitions that have normally been assigned to on click, because of course since it's self-playing, nobody's there clicking it.

So any time you have built in an on click, it will do the transition and then it will delay 5 seconds or hold if you will until the next event happens. So, the same with the Builds. If you have builds in your slide in the setting, it will do a build and if your next build is on click, it's going to hold and then do that next one. So you can set the pacing of your self-playing presentation. You have a lot of control over how much time for each one of these. It might take a little time to dial in. These defaults are pretty good and this is especially handy when you want to export this as a QuickTime movie that's self-playing, which we'll also cover in our Exporting to QuickTime Movie.

Here under Presentation you see a setting for Recorded, which is grayed out right now. We cover that in our section on recording slideshows. So I'll leave it for now. Slide size is very important, when you setup your presentation initially, you had a choice of the size of your presentation and these are with the defaults. But this setting, which wasn't available on the Theme Chooser, allows you to dial in exactly the size of your slideshow. This is especially handy if you are using Keynote to output some video and let's say you want the output of the QuickTime movie of your Keynote to match the size of the video that you are editing. So you can setup any size of presentation you want. Keep in mind though that if you have already created a presentation and you start changing this, Keynote has to try to scale the new version with your old version and if your aspect ratio is different, you could have some problems. So be very careful with this.

This is very powerful. It's best as set it up at the beginning as best you can, but know that you can always change it mid-way or even at the end and maybe make some minor adjustments, if you want to check to your slides to make sure they look all right. Require Password to Open is something you can setup if you just want to have some security to your presentation. You don't want anyone to be able to open up a particular presentation. Let's say your emailing it to a colleague and you just want that person to be able to open it and no one else. You can setup a simple password as this dialog box is showing you and it has nothing to do with the user of the computer or that particular password. This is a separate password that goes along with this actual file. So this is just an added bit of security.

Next, let's go to the Audio tab. Here's the interface for you to add a sound track to your presentation. A sound track in Keynote means that you can bring in a music file that's just going to play in the background throughout the slideshow. That's independent of when you change slides. Let me click here and go to my iTunes Library. It calls up the Media Browser. I have a piece of sample music here I got from GarageBand. I'll just drop it in. You can preview what it's going to sound like by hitting that button there and I can also show you that - let me go into Play mode here. (Music plays.) So you can see that just started up automatically and you can set it here to play once, of course to loop, which might not be a bad idea because you don't really now how long your presentation is in most cases, especially if it's live. Turning it off, which might seem odd, but it's handy if you want to through in a file. At the beginning you set it up, but while you are rehearsing or while you are still editing, it can be a little annoying if the music track keeps happening.

Slideshow Recording of course we'll cover later. The last tab is the Spotlight tab. Here's where you can put in some specific metadata about your file that will help Spotlight find it later. A lot of people like to use this. It's pretty handy. You can put in some very specific things. You can even put version numbers of your presentation here, so that you can search for them later. So remember the Document Inspector has some fairly important settings that could have a big effect on how your presentation plays. So, be real familiar with them, especially at the time when you are about to give a live presentation.

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