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Understanding the Document Warning

From: Keynote '09 Essential Training

Video: Understanding the Document Warning

So I want to show you some examples of some things you might encounter when you are opening up a file in Keynote. Here from the Exercise Files from the Finder I'm going to double-click on Open. key, which opens up this particular presentation. And when it opens we get this warning message, this is called the Document Warnings window and it is letting you know that there is something amiss with the file, not so much that it wouldn't open it, but there is something in there that's not quite right. So let's hit Review and have a look. What it's telling us is there is a missing font showing up on slide 1. It turns out that this object here, it was originally set for this rather unusual font and you might encounter this a lot if you are getting presentations from someone who might be embedding a piece of text that is a font that is based on some corporate identity or some custom font that you won't necessarily have in your system folder.

Understanding the Document Warning

So I want to show you some examples of some things you might encounter when you are opening up a file in Keynote. Here from the Exercise Files from the Finder I'm going to double-click on Open. key, which opens up this particular presentation. And when it opens we get this warning message, this is called the Document Warnings window and it is letting you know that there is something amiss with the file, not so much that it wouldn't open it, but there is something in there that's not quite right. So let's hit Review and have a look. What it's telling us is there is a missing font showing up on slide 1. It turns out that this object here, it was originally set for this rather unusual font and you might encounter this a lot if you are getting presentations from someone who might be embedding a piece of text that is a font that is based on some corporate identity or some custom font that you won't necessarily have in your system folder.

So you can see there Keynote replaced it with a standard font. I can go up in here though, click on particular warning message and then go down to Replace Font and put in any font that you want for that particular item. Let me close this out and close out this presentation and I want to show you something with regards to opening up files from PowerPoint. Now, I have a PowerPoint presentation here in the finder and if I double-click on it and I don't have PowerPoint installed, Keynote will launch this particular presentation and open it for you. I happen to have PowerPoint and I want to show you what this looks like in PowerPoint, so I'll double-click on it now and it opens up PowerPoint and I'll press Play to show you the presentation.

I will just go through it here quickly. I'll press Advance. You see a sort of peek in. That's what they call that particular transition. Tap again, it moves over, tap again I have that wipe, tap again and I have a blink. I'll hit Escape to come out of there and let me close this out. And now let me show you this same PowerPoint as opened up in Keynote. I can right-click on it and move over to Open with and pull down to Keynote and let go. So, now Keynote will launch and open this same file. And here we see our Document Warnings window again. This time it told us that unsupported emphasis builds are removed.

So what it is saying is that it can open the PowerPoint presentation, but there are certain things that PowerPoint has that Keynote does not and you will see what those things are when you first launch it with this particular window. So, it is very helpful to know if you are wondering why is it not playing the way you expected it to. This particular window will help you understand why. So, I'm not too worried about that. Let me just play this and we'll see how it translated from PowerPoint over to Keynote. Press the play button and I'll advance the slide. It moved in similarly, little bit different, came from the bottom this time. Advance the slide. That worked fine and instead of the Wheel Wipe, it used the Iris transition and I'll hit Escape.

Another point is you can always go back up to the View menu and pull down to Show Document Warnings in case you want to see again what the particular instances were with that particular file. So, the Documents Warning window will tell you what problems you might be having with the presentation and give you clues as to how to fix them.

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This video is part of

Image for Keynote '09 Essential Training
Keynote '09 Essential Training

59 video lessons · 30325 viewers

Craig Syverson
Author

 
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  1. 2m 6s
    1. Welcome
      1m 15s
    2. Using the exercise files
      51s
  2. 13m 57s
    1. Exploring the user interface
      3m 54s
    2. Customizing the user interface
      2m 11s
    3. Using the Media Browser
      1m 42s
    4. Understanding the Document Warning
      2m 57s
    5. Understanding Keynote themes
      3m 13s
  3. 13m 8s
    1. Understanding master slides
      4m 45s
    2. Making changes to slides and masters
      3m 54s
    3. Creating a media placeholder on a master slide
      2m 18s
    4. Creating an object placeholder on a master slide
      2m 11s
  4. 12m 53s
    1. Layout and alignment of objects
      7m 28s
    2. Understanding stacking order
      5m 25s
  5. 35m 44s
    1. Working with free text objects
      4m 23s
    2. Comparing types of text objects
      4m 14s
    3. Formatting text in Keynote
      4m 5s
    4. Working with shape objects
      6m 40s
    5. Working with advanced shapes and colors
      5m 44s
    6. Using connection lines
      4m 40s
    7. Adding hyperlinks
      5m 58s
  6. 32m 43s
    1. Adding and formatting tables
      4m 16s
    2. Building conditional formatting and calculations
      4m 48s
    3. Chart types
      3m 44s
    4. Working with chart data
      5m 17s
    5. Formatting charts
      6m 10s
    6. Working with 3D charts
      5m 10s
    7. Linking charts with Numbers '09
      3m 18s
  7. 29m 17s
    1. Working with graphic files
      7m 49s
    2. Working with multimedia files
      4m 41s
    3. Applying masks
      6m 55s
    4. Applying image adjustments
      4m 15s
    5. Using the Instant Alpha tool
      5m 37s
  8. 18m 8s
    1. Using 2D and 3D transitions
      6m 11s
    2. Creating transitions with text effects
      3m 9s
    3. Creating transitions with object effects
      4m 16s
    4. Introducing Magic Move
      4m 32s
  9. 30m 27s
    1. Using basic build parameters
      7m 33s
    2. Expanding on basic builds
      5m 20s
    3. Creating table and chart builds
      6m 41s
    4. Using smart builds
      3m 21s
    5. Building basic actions
      3m 43s
    6. Creating actions on a path
      3m 49s
  10. 28m 36s
    1. Using the Document Inspector
      5m 39s
    2. Organizing slides in the slide navigator
      2m 57s
    3. Organizing a presentation in Outline mode
      2m 54s
    4. Playing a slideshow
      2m 46s
    5. Adding notes
      1m 42s
    6. Using the Presenter Display
      5m 21s
    7. Recording narration for a slideshow
      3m 2s
    8. Using remote controls
      4m 15s
  11. 34m 54s
    1. Saving Keynote files
      5m 39s
    2. Saving a Keynote presentation as a PowerPoint file
      2m 17s
    3. Exporting presentations as PDFs
      3m 56s
    4. Sharing a Keynote presentation as a QuickTime movie
      7m 57s
    5. Exporting presentations as still images
      2m 14s
    6. Adding comments on a presentation
      1m 42s
    7. Collaborating with iWork.com
      7m 54s
    8. Printing presentations
      3m 15s
  12. 21s
    1. Goodbye
      21s

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