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Keynote is Apple's iWork application for creating effective and impressive presentations. In Keynote '09 Essential Training, presentation designer Craig Syverson teaches new and experienced Keynote users how to apply this program to its full potential. Craig demonstrates the entire creative process, from building basic slides with text and images and using the new built-in themes, to distributing the final product. Exercise files accompany the course.
Building a great presentation is one thing but getting it in the hands of those who need to see it is another. I'll hit the Advance key. Hit it again. Going to hit the Escape key and just letting you know that what you have been watching is actually a QuickTime export of the presentation. We make this point because if you want people to see the Keynote as it looks while you're building it but they might not have Keynote on their end, the QuickTime export gives a really excellent output of your presentation so that others can see it the way you see it.
So this QuickTime movie of course was made as an export from Keynote and I just want to show you that right now we're at half-screen mode. I'm clicking the Advance key on my keyboard to advance the slides and you can see the QuickTime movie is automatically stopping wherever our slide would stop, clicking Advance again and it does the builds just like your Keynote presentation. Keep in mind this movie version of the slide show will play just as well on Windows if they have QuickTime installed as it well on a Macintosh. Let show you how we did this.
Open up the presentation now we're back in Keynote. Then when you're finished with your presentation, go up to the Share menu and pull down to Export. For this particular presentation we'll click on the QuickTime tab. Now notice here this first pulldown menu is about Playback Uses and right now it's under Manual Advance. This is what we used to create the movie we just showed you. When you choose this option QuickTime will put in special code that makes each slide like a separate video segment and will automatically stop at the end of each slide and then waits for your instruction to advance it to the next slide which in this case is the next segment of video where it will automatically stop at the end of the next slide. So for any other person playing it, it has the same behavior as advancing the slides as if they were using Keynote.
Now usually I run Keynote when I'm making my live presentations but I always make this export as well. This way I always have a full backup of the presentation just in case when I show up at the event it needs to be run on a different machine other than mine for instance. The good news is that the quality of this output you're really not going to notice much of a difference between playing in real time in Keynote and using this QuickTime Export. Now another option in exporting a QuickTime movie is that you can also have the advances made with hyperlinks only. So this way if you wanted to build any visual links to allow people to navigate through the slide show, these will transfer on to the QuickTime movie as well and they'll map just like they do in the Keynote presentation.
The other option we see here is Fixed Timing. What this means is the movie will just start playing without any input from the user. What the Slide Duration Setting is, is the length of time that a slide is going to stay up before that slide gets to its transition to the next slide. So if I built a slide that had no transitions coming in and no builds within it, it will come up, stay up for 5 seconds and then go on to the next slide. Now what the Build Duration means is that for each build that's set for an on-click activation it will do that build, wait 2 seconds and then do the next build if any. So you can custom set this timing depending on how you want your slide show top flow in the automatic mode. Of course if this is being played on a Kiosk or some other public place, you might want to have it set on loop.
Loop, Back and Forth, have to be careful because once it gets to the end of a slide presentation it's going to play it backwards. You might by default just want to keep it on loops so that when it gets to the last slide it will just start over at the beginning. Enter full screen mode when opened is not a bad idea if people are going to be playing your presentation when you're not there. That way when they double-click on the movie file, it will match the resolution of the screen that they're on. Then they'll just await their initial click to start playing the movie. Now if you know what you're doing you can use a Custom setting and go into the detail parts of QuickTime to set it just the way you want to. We won't go into that now. But it's good to know that it's there. Go back up to Share. Include transparencies and advanced idea. We won't go into it now but just to know that you can include transparency with your videos. It will create another channel.
For instance if you're background is set to None. Of course there are other presets for quality, Custom, Small and you can see the interface. It tells you how big the movie file will be. These are just recommended presets made by Apple. There is nothing wrong with them. They are actually pretty good to use, especially if you don't want to go into all these other custom settings. But by default again use the full quality resolution if you've got the time, if you've got the space and the bandwidth. Now there are other ways to export QuickTime files from Keynote and they're located in different parts of the interface. Let me show you the iPod one.
It's very similar. The difference in this one is that it has one fixed setting for the output of the video that will work on an iPod. So this is great if you don't want to go through all the special QuickTime settings in order to get it to play on iPod. If we click here on Playback Uses, you'll see that we can't set to Manual Advance like we can on the QuickTime output itself. Manual Advance will only work at the QuickTime files played on the computer. So this is limited to just a straight playback using the fixed timing like we just discussed in the other output module. Also if we had video recording of our presentation and we have set the timing with that recording, this option would have lid up and we could have output our movie for the iPod with this setting. I'll hit Cancel.
I'll show you some other places in the interface where movies can be exported. If I go up here to Share, pull down to Send To. Let's look at the options for exporting to iDVD. This setting will create a QuickTime file that specifically will be used by iDVD to create a DVD version of your slide show. So this will be good if you want your presentation to be played through a standard DVD player keeping in mind that the resolution of your slide show will most likely be considerably lower as it's going to be limited to the resolution of standard definition DVDs.
Since DVDs are designed to be compatible with regular televisions, you need to be aware of the aspect ratio settings you choose ahead of time. So for instance I your presentation is in a wide screen aspect ration as our example is you want to make sure to set the video aspect ratio to 16:9 setting. Choosing Manual Advance acts very similarly to have a QuickTime export module we showed you at the beginning of the video except in this case each slide will be interpreted as a DVD chapter and the Advance of each slide will be activated by the controls on your DVD player including the remote control. You also have the Fixed Timing option, which means that the DVD will just create one video track that plays straight through without chapters.
Go back you up to Share. Another way to send out a movie is send it to iTunes. Clicking on this option is exactly the same as clicking on the iPod button as before. It's just in a different part of the interface. You have the same exact choices there. Go back up to Share, sending to iWeb, gives choice of creating a video file that's compatible with the video podcast format that Apple recommends, and it will send it straight into an iWeb blog page or a podcasting template. Of course we have the Fixed Timing choices and the Recorded Timing choices as before. By the way here in the iWeb setting you can also export out the Keynote presentation as an attachment that will go with the page or as a PDF attachment.
Go up here again, I'll show you GarageBand. Same idea, this will send out a movie that will then be imported straight into GarageBand. Of course here the choice of the Fixed Timing or Recorded Timing and no Manual Advance, this would be good if you want to create a custom soundtrack that would go along with your presentation. The last type of QuickTime Apple will show you is sending to YouTube. With this option by sending into your YouTube account and putting in your password, you can add a title, a description, a category to your video and then choose a resolution of your YouTube video keeping in mind again that it's going to be much lower than your original slide show. After you've set that click on Next and the conversion and uploading of your YouTube compatible movie file takes place automatically.
So that's a quick run through of your QuickTime export options. I think the close integration that Keynote shares with QuickTime gives you a very simple yet really powerful way to share your slide show with almost everyone and gives you a fully presentable backup version for yourself.
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