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Printing presentations

From: Keynote '09 Essential Training

Video: Printing presentations

When it comes time to printing your slides Keynote gives you a lot of options. Let me go up here to the File menu and pull down to Print and have a look. So you can see that a Print dialog box comes down. Right now I have this Preview set on Individual Slide so I can get a good sense of what that printout is going to be like. Let me go over here to the Options to show you some of the things you should be looking for. If I had preselected a few slides in the slide navigator, I click on that and that would obviously just print those that we have selected. This button is pretty important. Don't print slide backgrounds or object fills.

Printing presentations

When it comes time to printing your slides Keynote gives you a lot of options. Let me go up here to the File menu and pull down to Print and have a look. So you can see that a Print dialog box comes down. Right now I have this Preview set on Individual Slide so I can get a good sense of what that printout is going to be like. Let me go over here to the Options to show you some of the things you should be looking for. If I had preselected a few slides in the slide navigator, I click on that and that would obviously just print those that we have selected. This button is pretty important. Don't print slide backgrounds or object fills.

If I click on that you can see here in the preview it took away that gradient background. On a presentation like this where every slide has a gradient background it's going to save you a lot of ink or a lot of toner. You probably done need to have that background printed out. Notice here in the preview it's saying I have 25 individual slides coming out. So this is representing the finished state of each slide. This box here,Print each stage of builds, let me click on it and notice here now this changed to 5 of 44 that's because some of these slides have three or four or five builds associated with them and so you could be using up a lot of paper, for instance, right there for slides that have builds associated with them.

So, keep that in mind if you really need to know each stage it's a great thing to have, it can help you plan your presentation better, but be aware that that could use up a lot of paper that you might not want to use up. Include skipped slides, again be careful. You might have skipped them for a reason and you might not want to have those printed out. Add borders around slides, it's nice. It gives you this borders so that your slide doesn't get lost in the sea of paper. Helps you understand the aspect ratio that you are using in your presentation. Of course, you can see slide numbers added. I can include the date of the printout.

Print high resolution 3D charts is a good thing to uncheck if you have a lot of charts and you don't have a lot of time to print them out. The charts tend to take a lot of time to render and if you run a bunch of them it could really slow down your print time. Then Page margins you probably want to keep it on so your slides will print well. Back over here, I can add notes to the slide. Notice when I do that it's going to take up extra space for the notes. If you don't have a lot of notes, it might look a little odd. Outline mode here just prints out the text of the Outline mode that we talked about in the earlier lessons. So here you can see the entire presentation is limited to two pages. That's good if you want that text analysis of what you have done.

Handouts give you way to format your page with a little bit more control. You can select how many slides you want per page. Divider lines will put small rules between each slide to help you separate them out. Draft-quality will give you a lower resolution printout, in fact, you can see in the preview it kind of goes away. That's if you want to really quick printout of your slides. In this Handout View, you can add notes to the side, which can be handy, and then rule lines, they don't quite show up here in this preview, but their individual lines like ruled paper right next to each slide. This gives you a place to write down notes and keep them organized.

Now, we could go straight to print out but you also know on the Mac OS, we could click down here in PDF and look at this as a PDF in preview before we print. If I'm about to commit a bunch of paper sometimes it's good just to have it all isolated out so I can see what's going on. Printing might not be the primary way you deliver your presentations, but it's good to know that Keynote gives you a lot of options.

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This video is part of

Image for Keynote '09 Essential Training
Keynote '09 Essential Training

59 video lessons · 30329 viewers

Craig Syverson
Author

 
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  1. 2m 6s
    1. Welcome
      1m 15s
    2. Using the exercise files
      51s
  2. 13m 57s
    1. Exploring the user interface
      3m 54s
    2. Customizing the user interface
      2m 11s
    3. Using the Media Browser
      1m 42s
    4. Understanding the Document Warning
      2m 57s
    5. Understanding Keynote themes
      3m 13s
  3. 13m 8s
    1. Understanding master slides
      4m 45s
    2. Making changes to slides and masters
      3m 54s
    3. Creating a media placeholder on a master slide
      2m 18s
    4. Creating an object placeholder on a master slide
      2m 11s
  4. 12m 53s
    1. Layout and alignment of objects
      7m 28s
    2. Understanding stacking order
      5m 25s
  5. 35m 44s
    1. Working with free text objects
      4m 23s
    2. Comparing types of text objects
      4m 14s
    3. Formatting text in Keynote
      4m 5s
    4. Working with shape objects
      6m 40s
    5. Working with advanced shapes and colors
      5m 44s
    6. Using connection lines
      4m 40s
    7. Adding hyperlinks
      5m 58s
  6. 32m 43s
    1. Adding and formatting tables
      4m 16s
    2. Building conditional formatting and calculations
      4m 48s
    3. Chart types
      3m 44s
    4. Working with chart data
      5m 17s
    5. Formatting charts
      6m 10s
    6. Working with 3D charts
      5m 10s
    7. Linking charts with Numbers '09
      3m 18s
  7. 29m 17s
    1. Working with graphic files
      7m 49s
    2. Working with multimedia files
      4m 41s
    3. Applying masks
      6m 55s
    4. Applying image adjustments
      4m 15s
    5. Using the Instant Alpha tool
      5m 37s
  8. 18m 8s
    1. Using 2D and 3D transitions
      6m 11s
    2. Creating transitions with text effects
      3m 9s
    3. Creating transitions with object effects
      4m 16s
    4. Introducing Magic Move
      4m 32s
  9. 30m 27s
    1. Using basic build parameters
      7m 33s
    2. Expanding on basic builds
      5m 20s
    3. Creating table and chart builds
      6m 41s
    4. Using smart builds
      3m 21s
    5. Building basic actions
      3m 43s
    6. Creating actions on a path
      3m 49s
  10. 28m 36s
    1. Using the Document Inspector
      5m 39s
    2. Organizing slides in the slide navigator
      2m 57s
    3. Organizing a presentation in Outline mode
      2m 54s
    4. Playing a slideshow
      2m 46s
    5. Adding notes
      1m 42s
    6. Using the Presenter Display
      5m 21s
    7. Recording narration for a slideshow
      3m 2s
    8. Using remote controls
      4m 15s
  11. 34m 54s
    1. Saving Keynote files
      5m 39s
    2. Saving a Keynote presentation as a PowerPoint file
      2m 17s
    3. Exporting presentations as PDFs
      3m 56s
    4. Sharing a Keynote presentation as a QuickTime movie
      7m 57s
    5. Exporting presentations as still images
      2m 14s
    6. Adding comments on a presentation
      1m 42s
    7. Collaborating with iWork.com
      7m 54s
    8. Printing presentations
      3m 15s
  12. 21s
    1. Goodbye
      21s

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