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Keynote is Apple's iWork application for creating effective and impressive presentations. In Keynote '09 Essential Training, presentation designer Craig Syverson teaches new and experienced Keynote users how to apply this program to its full potential. Craig demonstrates the entire creative process, from building basic slides with text and images and using the new built-in themes, to distributing the final product. Exercise files accompany the course.
When it comes time to printing your slides Keynote gives you a lot of options. Let me go up here to the File menu and pull down to Print and have a look. So you can see that a Print dialog box comes down. Right now I have this Preview set on Individual Slide so I can get a good sense of what that printout is going to be like. Let me go over here to the Options to show you some of the things you should be looking for. If I had preselected a few slides in the slide navigator, I click on that and that would obviously just print those that we have selected. This button is pretty important. Don't print slide backgrounds or object fills.
If I click on that you can see here in the preview it took away that gradient background. On a presentation like this where every slide has a gradient background it's going to save you a lot of ink or a lot of toner. You probably done need to have that background printed out. Notice here in the preview it's saying I have 25 individual slides coming out. So this is representing the finished state of each slide. This box here,Print each stage of builds, let me click on it and notice here now this changed to 5 of 44 that's because some of these slides have three or four or five builds associated with them and so you could be using up a lot of paper, for instance, right there for slides that have builds associated with them.
So, keep that in mind if you really need to know each stage it's a great thing to have, it can help you plan your presentation better, but be aware that that could use up a lot of paper that you might not want to use up. Include skipped slides, again be careful. You might have skipped them for a reason and you might not want to have those printed out. Add borders around slides, it's nice. It gives you this borders so that your slide doesn't get lost in the sea of paper. Helps you understand the aspect ratio that you are using in your presentation. Of course, you can see slide numbers added. I can include the date of the printout.
Print high resolution 3D charts is a good thing to uncheck if you have a lot of charts and you don't have a lot of time to print them out. The charts tend to take a lot of time to render and if you run a bunch of them it could really slow down your print time. Then Page margins you probably want to keep it on so your slides will print well. Back over here, I can add notes to the slide. Notice when I do that it's going to take up extra space for the notes. If you don't have a lot of notes, it might look a little odd. Outline mode here just prints out the text of the Outline mode that we talked about in the earlier lessons. So here you can see the entire presentation is limited to two pages. That's good if you want that text analysis of what you have done.
Handouts give you way to format your page with a little bit more control. You can select how many slides you want per page. Divider lines will put small rules between each slide to help you separate them out. Draft-quality will give you a lower resolution printout, in fact, you can see in the preview it kind of goes away. That's if you want to really quick printout of your slides. In this Handout View, you can add notes to the side, which can be handy, and then rule lines, they don't quite show up here in this preview, but their individual lines like ruled paper right next to each slide. This gives you a place to write down notes and keep them organized.
Now, we could go straight to print out but you also know on the Mac OS, we could click down here in PDF and look at this as a PDF in preview before we print. If I'm about to commit a bunch of paper sometimes it's good just to have it all isolated out so I can see what's going on. Printing might not be the primary way you deliver your presentations, but it's good to know that Keynote gives you a lot of options.
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