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Keynote is Apple's iWork application for creating effective and impressive presentations. In Keynote '09 Essential Training, presentation designer Craig Syverson teaches new and experienced Keynote users how to apply this program to its full potential. Craig demonstrates the entire creative process, from building basic slides with text and images and using the new built-in themes, to distributing the final product. Exercise files accompany the course.
So I think one of the most powerful functions of Keynote is its ease of alignment and an ease of making things lineup really well. So I want to demonstrate some of those points to you now. We are working now on a master slide, this one here called 3x2, and let's change this master slide, so that instead of 3 columns and 2 rows, we have 2 rows and 3 columns. So I want to basically take all of these and twist them sideways. Well, first thing I want to do is I want to go to this master and duplicate it, so I have a safety copy. So I'm going to Ctrl+Click on it and click on Duplicate and on the new master slide here, I'm just going to give it a name called 2x3.
First thing I'll do right now is delete these text objects, so I have a clean canvas, and I'm going to rearrange these photographs in a same order, but in a horizontal framework. So I'll move this one up here, and notice when I do that, look at these alignment guides that show up. These are the relative guides from one object to the next and because I have Edges and Centered selected, it snaps into place whenever they line up with each other. Drag this object down here and this one up here. If I just drag it and let it slide into place, it will snap right into the right spot.
Notice here when I did that, the blue indicators are indicating that they are all consistently 96 pixels across. This is a new feature in Keynote '09 called Relative Spacing. It can help you really quickly create a consistent spacing between objects. Let me grab this one, bring it down to here and this one I'll just roughly bring it over here. So we already know that our top three photographs are aligned because we have seen these alignment guides. Now, I can quickly take it, so I can see that it is aligned at a horizontal sense with that one. I'll do the same here, and same there.
So already I have a consistent grid, in just a few steps using the built in alignment features of Keynote. Now, one other way I could have done that, just to show you briefly, let me take these out of alignment in terms of their vertical dimension. I'm going to select these three objects and then Ctrl+Click on this object, and choose Align Objects, Top and notice what happens when I do that. Those three objects aligned to whatever was topmost of the three selections. In other words this particular photograph was the topmost, and when I set Align To Top, it used this as a reference and the other two matched it.
Now, because I move this one sideways, let me move it back into place there. Again, I can just snap it into place and I'm good. Now, I want to get all these photographs consistently spaced in the center of the slide in a horizontal sense. So what I can do is I can create my own guides. I want to go over here to the Ruler, click and hold, and I'm going to pull over to say -700, that's close enough, and let me move this one over to about +700. Remember that these are all relative to the center of the slide because that's how we set up our rulers. So I'll drop it there. Now, I can take this object and drag it over and then snap against that one, and I'll take this object and move it over here so its left side snaps against that. I'll do the same with this one, snap, snap.
In this slide, I'll drag over and Boom ! Notice how both of these, when I drag them over and they give me a vertical line that goes all the way from top to bottom. That means that this particular object is aligned to the center of the entire slide. So when you see something that reverses the entire width or height of a slide, you know that you are in a dead center part of that slide. Great. So now what happens, I have even spacing on the vertical dimension on both sides. Now, let's get them aligned up horizontally. So what we'll do next is group these images together. To do that, I'm going to Marque Select all through these, and go up to the toolbar and click on Group.
What that does is that creates a grouped object, so you can see now that these are going to stay together. That is a very handy thing to do when you want to move certain objects around that already have a relative spacing that you like, which you want to move them as a group. I'll do the same with these three photos, Marquee Select, and click on Group. Next, I'm going to pull down some vertical alignment guides. This first one, I'll pull down to about -425 and this next one I'll pull down to +380.
Now with these grouped objects, notice I can just grab this, pull it down, and it will snap into place on the vertical dimension and the same with this one, bring it down, snap it into place. So you can see we very quickly converted this grid from a vertical orientation to a horizontal orientation and everything is lined up just right. So next we want to bring in the text. I'm going to go back to that master slide and I'm going to Marque Select all these bits of text, and I'm going to Ctrl+Click and choose Copy. I'll go back over to my new master slide, Ctrl+Click, Paste, and you can see the objects dropped in, in the same relative position that they were before.
This happens all across Keynote on master slides and regular slides. When you copy an object for one slide to the next, it always maintains its exact position from where it was, and this can be very handy when you are aligning things across a number of slides. So next, I'll align my text underneath each of these photographs, and to do that, I'm going to bring down another alignment guide for the center of the text. I'm going to bring this one to about 42 or there about. Now, I'm going to grab the handling text object, drag it down. You will see that it snaps into place on the vertical dimension, and I'm dragging around.
I'm not seeing the horizontal relative measurement, why is that? Well remember we had these as a grouped object and as a grouped object, the center of this object is now defined here that is on this individual photograph. It doesn't even pay attention it is original photograph, because it's a grouped object So let me Shift+Select both of these grouped objects, go up here to the toolbar and click Ungroup, and now that will bring them all back in their own individual identity if you will. Now, when I grab this handling text object and move it a bit, then we find it, there it is. You see it snaps into place in the horizontal dimension.
Now, for this next part, let me get rid of these alignment guides because I want to show you something really interesting that Keynote can do. I'm going to grab this guide and pull it off until it disappears off of the ruler. Just grab and pull off to the extreme, and it will get rid of these guides. Now, let me take my Electronics and Innovation text object and bring it down underneath this image, and notice the blue indicator of 18 pixels. That is giving me the relative spacing between the text below and the photograph above, and because I set my handling on earlier to a particular measurement, I know now that my Electronics and Innovation is at the same relative position to that photograph above it.
This is very, very simple, very fast way to do that. So now with handling text object and place, I can drag this one down, so it aligns with that piece of text, and you can see in the horizontal dimension that it's aligned. So that one is ready. I will take Corse Apparel, drag it over here to the center of that, so that aligns, and then pull down a bit until I get my alignment with the other text object. So you can see I can very quickly using the snapping guides, get things to lineup very quickly and very fast. Here I have a perfectly aligned new master slide. So using the Alignment Guides in Keynote will help you create a well-balanced layout for your presentation.
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