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Formatting text in Keynote

From: Keynote '09 Essential Training

Video: Formatting text in Keynote

So there are a few specific text formatting functions that are especially relevant for Keynote that I'd like to show you. First off, let's talk a little bit about Opacity. I'm going to select this Free Text Box here, shrink it down a little bit. Now, just because it is a Free Text Box, does not mean it can't have color in the background. Let me go up here to this Fill button and drop in just a slight lavender. So the thing to remember with the Free Text Box and its background is it's only going to be limited to a rectangular shape. Shape objects can be whatever shape you want them to be so you have a lot more flexibility as to the shape of the background. Let me call up my Inspector here, and go to my Slide Inspector I'm just going to shut off this Body Text Object for now, just to make things a little bit easier to see.

Formatting text in Keynote

So there are a few specific text formatting functions that are especially relevant for Keynote that I'd like to show you. First off, let's talk a little bit about Opacity. I'm going to select this Free Text Box here, shrink it down a little bit. Now, just because it is a Free Text Box, does not mean it can't have color in the background. Let me go up here to this Fill button and drop in just a slight lavender. So the thing to remember with the Free Text Box and its background is it's only going to be limited to a rectangular shape. Shape objects can be whatever shape you want them to be so you have a lot more flexibility as to the shape of the background. Let me call up my Inspector here, and go to my Slide Inspector I'm just going to shut off this Body Text Object for now, just to make things a little bit easier to see.

If I drag this object on top of this one, let's say I would like to have some opacity between these objects, so I have a nice bleed of color. I'm going to shut off my Inspector for now. I can go up here to the Format bar and with this object selected, Opacity let me say go to 60%. Now, I get a nice blend of the colors there, but you also notice that the whole text in dimmed out, and kind of unimpressive. So there is a way to work around that. I see this happen a lot in presentations and there is a very simple way to work around it in Keynote. Let me bring my Opacity back up on this object to 100%.

I am going to click on the Fill button here and pull down to Show Colors, and what this will do is this will bring up the Color Palette window. Now, with the Color Wheel tab selected, you will see that I have the color of this object here in this box. So that means that this is the active color that's being worked on, and down here, I can drag the Opacity slider down and notice that the fill of the object is dimming in opacity, but the text is remaining fully opaque. That is the effect that we wanted. It's a handy way to get that type of opacity, that type of color blending you might want without affecting the quality of the text. Let me close up this window, and another thing that we can work with in formatting text is what's called the Inset Margin.

The Inset Margin is the area around the text as it relates to the object. I'm going to select both this Free Text Object and the Shape Object and open up my Inspector, go to the Text Inspector and down here, this slider here, we'll set the Inset Margin. Right now, it is set for just 5 points. Let me drag it over and watch, you will see the differences and how these different objects relate to an increased Inset Margin. The Free Text Object just increases the size of the object to accommodate the greater Inset Margin, whereas the shape always retain the same size and give you the Clipping Indicator.

So this is a nice feature to work with when you really want to control the area around your text to kind of create a float if you will, and depending on what object you are using, it will depend on the behavior of how that Inset Margin works. The other point for text that's important is the Letter Spacing. Let's go to Slide 2, and I'll show you here. I'm going to pull this down a little bit to get it out of the way. When you are working with thin typefaces like we have on this one, sometimes the letter spacing is not quite right, and it's not as legible as it could be.

I am noticing here the spacing between the Of and the The looks a little tight. What I can do is I can select this text object and down here in the Text Inspector, I can use this Character slider, and this adjusts and increases the space between the letters. Now, this isn't exact look I'm looking for, because it's affecting the entire object. You see it's adding space between every single letter. I can make it a little bit more subtle. For instance, I can come into this text object, click right before the T with my cursor there and now drag the Character slider. I can just increase the space between the word Of The.

So you can just drag a little bit. I can do the same here before the S in Superbike. I go a little bit, maybe a little bit before the O in the Of. So you can see that even if the changes are subtle, because we should be using text sparingly, it's always a good idea to be sure to make your text as easy to read as possible.

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This video is part of

Image for Keynote '09 Essential Training
Keynote '09 Essential Training

59 video lessons · 29810 viewers

Craig Syverson
Author

 
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  1. 2m 6s
    1. Welcome
      1m 15s
    2. Using the exercise files
      51s
  2. 13m 57s
    1. Exploring the user interface
      3m 54s
    2. Customizing the user interface
      2m 11s
    3. Using the Media Browser
      1m 42s
    4. Understanding the Document Warning
      2m 57s
    5. Understanding Keynote themes
      3m 13s
  3. 13m 8s
    1. Understanding master slides
      4m 45s
    2. Making changes to slides and masters
      3m 54s
    3. Creating a media placeholder on a master slide
      2m 18s
    4. Creating an object placeholder on a master slide
      2m 11s
  4. 12m 53s
    1. Layout and alignment of objects
      7m 28s
    2. Understanding stacking order
      5m 25s
  5. 35m 44s
    1. Working with free text objects
      4m 23s
    2. Comparing types of text objects
      4m 14s
    3. Formatting text in Keynote
      4m 5s
    4. Working with shape objects
      6m 40s
    5. Working with advanced shapes and colors
      5m 44s
    6. Using connection lines
      4m 40s
    7. Adding hyperlinks
      5m 58s
  6. 32m 43s
    1. Adding and formatting tables
      4m 16s
    2. Building conditional formatting and calculations
      4m 48s
    3. Chart types
      3m 44s
    4. Working with chart data
      5m 17s
    5. Formatting charts
      6m 10s
    6. Working with 3D charts
      5m 10s
    7. Linking charts with Numbers '09
      3m 18s
  7. 29m 17s
    1. Working with graphic files
      7m 49s
    2. Working with multimedia files
      4m 41s
    3. Applying masks
      6m 55s
    4. Applying image adjustments
      4m 15s
    5. Using the Instant Alpha tool
      5m 37s
  8. 18m 8s
    1. Using 2D and 3D transitions
      6m 11s
    2. Creating transitions with text effects
      3m 9s
    3. Creating transitions with object effects
      4m 16s
    4. Introducing Magic Move
      4m 32s
  9. 30m 27s
    1. Using basic build parameters
      7m 33s
    2. Expanding on basic builds
      5m 20s
    3. Creating table and chart builds
      6m 41s
    4. Using smart builds
      3m 21s
    5. Building basic actions
      3m 43s
    6. Creating actions on a path
      3m 49s
  10. 28m 36s
    1. Using the Document Inspector
      5m 39s
    2. Organizing slides in the slide navigator
      2m 57s
    3. Organizing a presentation in Outline mode
      2m 54s
    4. Playing a slideshow
      2m 46s
    5. Adding notes
      1m 42s
    6. Using the Presenter Display
      5m 21s
    7. Recording narration for a slideshow
      3m 2s
    8. Using remote controls
      4m 15s
  11. 34m 54s
    1. Saving Keynote files
      5m 39s
    2. Saving a Keynote presentation as a PowerPoint file
      2m 17s
    3. Exporting presentations as PDFs
      3m 56s
    4. Sharing a Keynote presentation as a QuickTime movie
      7m 57s
    5. Exporting presentations as still images
      2m 14s
    6. Adding comments on a presentation
      1m 42s
    7. Collaborating with iWork.com
      7m 54s
    8. Printing presentations
      3m 15s
  12. 21s
    1. Goodbye
      21s

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