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Formatting charts

From: Keynote '09 Essential Training

Video: Formatting charts

There are additional ways we can change some of the details of how our charts look. Let me go in here, select the entire chart and going up here to the Font menu, we can see that it's showing us Gill Sans Light but with nothing in the Size column. If I click-and-hold, we can see a dash next to three different sizes. That's letting us know that somewhere in the selection there are three different sizes and fonts being defined. I'm going to walk them all into 32, so I would pull down on 32 and release there. And I want to change the actual font to Regular rather than Light, just to give a little bit more punch. I think the way that that font looks better with the weight of those columns.

Formatting charts

There are additional ways we can change some of the details of how our charts look. Let me go in here, select the entire chart and going up here to the Font menu, we can see that it's showing us Gill Sans Light but with nothing in the Size column. If I click-and-hold, we can see a dash next to three different sizes. That's letting us know that somewhere in the selection there are three different sizes and fonts being defined. I'm going to walk them all into 32, so I would pull down on 32 and release there. And I want to change the actual font to Regular rather than Light, just to give a little bit more punch. I think the way that that font looks better with the weight of those columns.

Now, you noticed my legend didn't change in this formatting. Like I said before, it's a separate element in some ways. So, I need to go down there to select that and I'll go up here and change that to Gill Sans Regular, so it matches. And I'll click off of there. Next, I would like to add some titles, just to drive the point home about what these axes are representing. So, I'll click on the chart and I'll go up here to the Y Axis pull-down. And you can see this selection called Show Title. If I release that, you will see I get a piece of text here that's asking me to put in a title.

So, I'll double-click there and select this text and I'll type in Power and hit Enter. It automatically formats that text to be vertical as you can see there and I'll click off of that. Now, I want to do the same for this Y Axis and this a two-axis chart, so it's a little bit different in most other charts, in that usually most charts only have one Y Axis that you need to label, but I want to label the second one as well and to do that, I'll go in here and click on this particular axis separately and you can see now I have a separate selection indicator for this axis.

I go up here in the Format bar in the upper left and I see another Y Axis pull-down and I'll pull down to Show Title there and you see I get a similar thing for this axis. So, I'll click in there, double-click and I'll type in Weight and click off. So, I'm putting in these labels because I really want to emphasize the valued relationship. Power and weight ratios are really important to people under racing. And so I want to make sure that we are being as clear as possible when we are showing this relationship and sometimes, a little bit extra data will help people understand this chart better.

Now, let's look at some of our Color options. I'm going to click on the chart and you will see a button up here in the format bar called Chart Colors. Let me click on that, I'll show you what happens. We get this Color option window. It's a floating window. It gives you a lot of different options on Chart Colors. Some of them are 2D, some of them are Texture Fills, for instance I can click and hold down here. I can choose different types of Granite looks, I can choose even some Wood grain ideas and I could take an individual one and actually drop it right on to a column for instance and let go. And you can see that it actually applied that color to that particular column.

So, Chart Colors are a great resource for finding not only individual colors but series of colors. If I had a different type of data series it would change the color of the wood for each bit of data in that series. However, for this chart, we want to have a special gradient. It's a gradient that let's say our client really wanted this chart to have. So one Slide 2, if I click over here, I have a sample of that gradient and it's a very subtle red gradient and the quick way to copy this from this object to my chart is to select this shape object, I'll go up here in Format and choose Copy Style. Go back to my slide with the chart, click on the chart column, go back up to Format and do Paste Style. And you can see I have the exact same gradient now applied to my columns.

Next, I want to look at this line that's showing my Weights. I'm going to click on that line and you can see here now that the line is selected and up here in the Format bar, let's change the Stroke of that line to 10 pixels, just give it a little bit more thickness, so we can read it better and then I want to change the size of these symbols. So, I'm going to click off of that line and then click again, just on the symbols and you can see now that those have been selected and up here, I can choose the size of how big I want those symbols to be. Currently, it's set to Auto, I'm going to click in there and type in 23 and hit Enter. And you can see the symbols have got a little bit bigger. I would like that relationship better with that thickness of the line. I like those symbols a little bit bigger. Here you have a choice of what shape you want those symbols to be. So that makes more sense for you to have squares, you can choose squares or any of these particular shapes. I'm going to stick to the circle because I like that.

So, now I want to give these symbols a particular Fill. Let me go in and specifically choose just the symbol items, so just those symbols are selected. I'm going to go up to Fill, tap in and choose White. Now, the other thing I would like to do is maybe have this line a little bit more flowing. I'll select this entire line again and up here under Series Options, if I pull down you can see I have a choice here of how I want that line to look. I'll change it to Connect with Curved Lines and you see a nice subtle curve there, I think that looks a lot better. It sort of communicates more about transportation and about speed. I like that.

Next thing I can do with this line is I could add a subtle shadow. I can click in Shadow and it added a shadow just to that line, but I'm actually finding that shadow a bit large. So, let me go to the Inspector, go to my Graphics Inspector and I'm going to lower the Offset of that shadow and it reduced the blur just a little bit and make it just a little bit different. I'm making some subtle changes here, but I think it's important because I just want to highlight that bar just slightly not too much, so it's overly distracting, but just the right amount and I think those values look the best on this slide.

And I wanted to add the shadow because it helped pop out that particular value away from the other one. When two contrasting pieces of data flat against each other, you don't necessarily get that separation of the distance and that subtle shadow can really help you understand that. So sometimes even small changes in your charts appearance can really help in getting your point across.

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This video is part of

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Keynote '09 Essential Training

59 video lessons · 30323 viewers

Craig Syverson
Author

 
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  1. 2m 6s
    1. Welcome
      1m 15s
    2. Using the exercise files
      51s
  2. 13m 57s
    1. Exploring the user interface
      3m 54s
    2. Customizing the user interface
      2m 11s
    3. Using the Media Browser
      1m 42s
    4. Understanding the Document Warning
      2m 57s
    5. Understanding Keynote themes
      3m 13s
  3. 13m 8s
    1. Understanding master slides
      4m 45s
    2. Making changes to slides and masters
      3m 54s
    3. Creating a media placeholder on a master slide
      2m 18s
    4. Creating an object placeholder on a master slide
      2m 11s
  4. 12m 53s
    1. Layout and alignment of objects
      7m 28s
    2. Understanding stacking order
      5m 25s
  5. 35m 44s
    1. Working with free text objects
      4m 23s
    2. Comparing types of text objects
      4m 14s
    3. Formatting text in Keynote
      4m 5s
    4. Working with shape objects
      6m 40s
    5. Working with advanced shapes and colors
      5m 44s
    6. Using connection lines
      4m 40s
    7. Adding hyperlinks
      5m 58s
  6. 32m 43s
    1. Adding and formatting tables
      4m 16s
    2. Building conditional formatting and calculations
      4m 48s
    3. Chart types
      3m 44s
    4. Working with chart data
      5m 17s
    5. Formatting charts
      6m 10s
    6. Working with 3D charts
      5m 10s
    7. Linking charts with Numbers '09
      3m 18s
  7. 29m 17s
    1. Working with graphic files
      7m 49s
    2. Working with multimedia files
      4m 41s
    3. Applying masks
      6m 55s
    4. Applying image adjustments
      4m 15s
    5. Using the Instant Alpha tool
      5m 37s
  8. 18m 8s
    1. Using 2D and 3D transitions
      6m 11s
    2. Creating transitions with text effects
      3m 9s
    3. Creating transitions with object effects
      4m 16s
    4. Introducing Magic Move
      4m 32s
  9. 30m 27s
    1. Using basic build parameters
      7m 33s
    2. Expanding on basic builds
      5m 20s
    3. Creating table and chart builds
      6m 41s
    4. Using smart builds
      3m 21s
    5. Building basic actions
      3m 43s
    6. Creating actions on a path
      3m 49s
  10. 28m 36s
    1. Using the Document Inspector
      5m 39s
    2. Organizing slides in the slide navigator
      2m 57s
    3. Organizing a presentation in Outline mode
      2m 54s
    4. Playing a slideshow
      2m 46s
    5. Adding notes
      1m 42s
    6. Using the Presenter Display
      5m 21s
    7. Recording narration for a slideshow
      3m 2s
    8. Using remote controls
      4m 15s
  11. 34m 54s
    1. Saving Keynote files
      5m 39s
    2. Saving a Keynote presentation as a PowerPoint file
      2m 17s
    3. Exporting presentations as PDFs
      3m 56s
    4. Sharing a Keynote presentation as a QuickTime movie
      7m 57s
    5. Exporting presentations as still images
      2m 14s
    6. Adding comments on a presentation
      1m 42s
    7. Collaborating with iWork.com
      7m 54s
    8. Printing presentations
      3m 15s
  12. 21s
    1. Goodbye
      21s

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