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Keynote is Apple's iWork application for creating effective and impressive presentations. In Keynote '09 Essential Training, presentation designer Craig Syverson teaches new and experienced Keynote users how to apply this program to its full potential. Craig demonstrates the entire creative process, from building basic slides with text and images and using the new built-in themes, to distributing the final product. Exercise files accompany the course.
If you need to share your presentation in a static form with almost anyone in the world, the best way to do that is to export a PDF. To do that we'll go up to the Share menu and pull down to Export. When the Export panel comes up we'll click on PDF. Here you could to see we're presented with a number of options about how we want our PDF to look. Now remember of course a PDF is a static document. It will not export any movies or motion with this PDF. It will just be flat images per page, per slide kind of idea.
You can add the notes with the slides if you want by clicking on this option or just have the slides alone. This one I want to be careful about. Print each stage of builds. If you have a lot of builds or a lot of slides with a number of builds keep in mind it's going to create a separate page for each one of those. So for instance if there is 20 builds just on one slide, that one slide is going to take up 20 pages. Now electronically or digitally that's not a big deal if you're not going to be printing it but you might want to just be aware of that. Actually I find it to be very handy because sometimes I want to extract out just one part of the slide or explain what I'm doing with the slide to someone else. That can be very handy.
So other option includes Skip slides, also be careful about. Sometime you'll have to skip to slide in your presentation for a real good reason and you might have forgotten that you skipped it and if it's included in the printout you might not be too happy about that. Adding borders around slide, these are all pretty self-explanatory. Image quality of a PDF, you can dial it in a bit. I usually choose the better quality. If you really are concerned about the look of the graphics to the person you're sharing with then obviously go for the best. It's a small implication in a larger file size for the better quality of course.
New in Keynote '09 are Security Options that you can add to the PDF. Normally this triangle would be undisclosed. So you would click on this down to get to it. For instance I can password protect the opening of the document. We just put in for our purposes, a very simple password like ducati. But I could also put restrictions on if this document is printed or if people want to copy content out of it. So you have this nice control over who sees it or how much control the person you let see it can have over the document itself.
We'll click Next and we're presented with where we'd like to save it. I'm going to save it on my Presentation folder and I'll hit Export and the export takes place. So of course if you have a large presentation this will take longer because it's generating a PDF for each page. Now that that's done, let me just hide this window. Let's have a look at that PDF, in this folder here. There it is Ducati Superbike.pdf. Click on that. My Mac preview is going to open that up. You can see here right away, let me expand out this window that I'm given the option to enter my password and I'm not seeing much of anything else. So let's type in our password and hit Enter. Then you can see now it freed up that PDF so that we can look at it.
Now you might be wondering why is this first one blank. Now remember we checked Include each stage of builds and the very first slide included the build-in of those two elements. So the very first stage of that slide of course is just the background. You'll see that throughout the document. Sometimes actually you might be surprised that how many builds you didn't know you had on a slide. But again like I said it's just digital information. So you can always edit it out, you can always save it again without the builds. You have a lot of flexibility in how you save a PDF.
So exporting the PDF is an almost fool proof way to translate and share static form your presentation into universally recognizable file.
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