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Keynote is Apple's iWork application for creating effective and impressive presentations. In Keynote '09 Essential Training, presentation designer Craig Syverson teaches new and experienced Keynote users how to apply this program to its full potential. Craig demonstrates the entire creative process, from building basic slides with text and images and using the new built-in themes, to distributing the final product. Exercise files accompany the course.
So there are three main types of text objects that we use in Keynote. So let's look at the differences between them. This text object here is a free text object with bullets. I'm going to take this one and copy it, and let me bring up my Inspector and go to the Slide Inspector and I want to click on a body text object. This is the second type of object that is involved with text. I will click this one on, and let me show you this object. I'm going to click off of it, and click on again so we can see the object handles. Notice how big this object is. Let's find, it is just allowing you to be able to fill as much text as you want within the confines of the slide. I'm going to take this and I'm going to drag it down and observe the text. See how it is staying in the center of the object as I'm pulling it down.
Let me go back to Inspector and show you what that is about. If I go up to the Text tab of the Slide Inspector, these three buttons here indicate the relative position of text within a text object. So right now, you can see it's aligned to the middle of the object. If I click on this, it will go to the top. If I click on this, it will align itself to the bottom. So this is a very handy feature to know about when you are manipulating your text in a subtle way, and it does not show up on the Format bar, so you do have to go to the Text Inspector. Now recall that I copied this text earlier onto the Clipboard, so I'm going to double-click here, and do Ctrl+Click, Paste, and you can see I brought that text nicely into this body text object. I'm going to click off and click on again, so I can get to the object handles.
Now, I'm going to squeeze this one in a little bit, and you will notice this has a little bit different behavior than our free text object. You will see here when I brought it in very close, we get this Blue Square with a Plus in it. That is called the Clipping Indicator. It is letting us know that the object that I have shrunk down is too small for the text to be visible. So there is more text that you can see, and you should know about it. So I can easily grab this object again, pull it out so I can see it again. Let me shrink it down though again, and show you another feature of Keynote with body text objects. I have shrunk it down before and notice up here this little button called Auto-Shrink is not activated. If I click on that, what Keynote will do, it will automatically shrink the text to fit that body text object.
You can see here also in the Text Inspector this indicator letting us know exactly what percentage it did shrink it down. This feature is good if you are moving text from theme to theme. Let me demonstrate that. I'm going to make this fit in just right, and now we're going to keep Auto-Shrink on, and I'll bring it down more. Let me change the theme of this slide. I'm going to go up here to the toolbar, click on Themes, click on Brushed Canvas, and we'll see now when we change the theme, this text looks pretty good. You might notice it looks a little bit smaller because the Auto-Shrink function actually made this smaller because in this theme, the text object is defined differently than it was in the Showroom Theme where we started. In fact, if I uncheck this, you will see again that Clipping Indicator.
So the Auto-Shrink is really handy. The most important thing for you is to have the text visible and it's secondarily important if it's exactly the right size. I'm going to go back up to the Themes toolbar and go back to Showroom. So this function is important if you want the text to remain visible, no matter the formatting of the master slide. I'm going to take this now, move it up here a little bit. So the third object that involves text is shapes. Let me go up here to the Shapes toolbar, and pull down that's Rounded Rectangle shape, bring it down here, expand it out a bit.
Now, I'll double-click on the shape and you will see a Flashing Cursor in there, and that is indicating that it is waiting for text like you would expect and since I have the text on my Clipboard, I'm going to Ctrl+Click and select Paste. You can see our text came in and now we have a different kind of Clipping Indicator, which acts in a same way as the body text Clipping Indicator. So I'll click on this object and expand it out, and then you will see the rest of the text in there. Now, one thing to note, this shape object does not have the Auto-Shrink function associated with it, nor does a free text object. The Auto-Shrink only applies to body text objects. So it's important to understand how you want your text to work in your slide, and that will determine which of the three text objects you will want to use.
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