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Keynote is Apple's iWork application for creating effective and impressive presentations. In Keynote '09 Essential Training, presentation designer Craig Syverson teaches new and experienced Keynote users how to apply this program to its full potential. Craig demonstrates the entire creative process, from building basic slides with text and images and using the new built-in themes, to distributing the final product. Exercise files accompany the course.
So sometimes in a presentation it's a good idea to show a large group of data and usually the best way to show that is through a Table. So let's look at how we put a table into a Keynote slide. I'll go up here to toolbar, I'll click on the Table button and you can see it dropped in a rather large table. I'm going to close out the Inspector here. This was a table format that's set by this master slide. There is another way. Let me delete this and show you. Holding down the Option key and then I'll click on the Table icon, I'll let go off this Option key now, but I move down. You see now I have this cross hairs. If I click-and-hold, I can actually set the size of the table ahead of time. So if I want to just land the table in a specific spot, that's a quick little trick to do that.
To put data in a table is pretty straightforward, you actually single-click into a cell and you can start typing data. Let me delete this table because most of the time we'll be getting the information from another source. The best way to get a table into Keynote is actually have that table in Numbers first. Let me go down to Numbers here, I'll show you. I've got this table here in number already made, just going to select it and I'm going to Copy it, go back to my Keynote, Ctrl+Click, Paste and there's that table.
Now the formatting is different, but that's okay. With this table selected, I'll go up to my slide, Ctrl+Click and do Reapply Master to Selection and that'll apply the style of this master to that table. Now I can resize it, going to grab the Option key and drag this down, so it's even, and move it into place. Now I've got my table data into Keynote very quickly. Let me squeeze it down here a little bit. Now to make this clear, I'm going to add a Header row, so, up here with this table selected I'm going to click on this icon here. You can see that dropped in a Header row. So, I'm going to label these particular columns. The first thing I'm going to do is actually format this little bit differently.
I'll select this upper cell, Ctrl+Click and say Select Row, so I have this entire top row selected, you can see it by the yellow outline. And up here I'll change this to Regular 24 point. I'll have it aligned to the left. I'm going to change the Fill to something like this rusty color. So, now that I've reformatted that, I'm going to click in this cell and give this a label, Part #, this one I'll type Description, and I'll go Quantity. Here I'll say Install Time.
Now I can add another Header row as well. Let's say I want to give this entire table a name. With this icon here in the Format bar, I can click this disclosure triangle and you can see I can add more than one just Header row to this table. I'll pull down to 2 and it drops in another one for me. Since it followed the formatting of the previous one, I'm going to go in here and click, Brake Part Assembly List. Now you can see what happened here is this text wrapped around and made that upper row little bit thicker. I don't want that, I want this text to flow over that. What I can do with that cell still selected is go over here to the Table Inspector and I can click on the Format tab and I'll uncheck Wrap Text in Cell.
When I do that you can see that the text moved over beyond that cell and gives me a nice single line of that particular text, which is appropriate for a title. In fact, with that still selected, I'm going to give this a Bold, but it stands out a bit. Now another thing I'd like to do in the formatting of this is actually not have these lines here, these vertical lines. So, what I'll do is select this cell again, Ctrl+Click to select the entire row. I'm going to go up here to the Format bar and pull down here for this Border Selection tool. What I'll do is select the Middle Verticals and watch what happens there. Those three little vertical bits of all of those cells is now selected and I'll go up here in the Format bar to Line Control and click None. I'll click off and you can see that it removed those lines nice and clean and makes this title stand out a little bit better.
So, simplifying the appearance of your tables will make them more relevant to your presentation.
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