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Each user in Joomla has an e-mail address kept on file. You can use these e-mail addresses as a mailing list. In this video, we'll show how to send an e-mail message to a group of users on your site. First, go to Tools, Mass Mail. From here, we can enter in an e-mail message that we want to send to our users. Let's enter one now. Now that we have a message in place, let's take a look in the parameters. The parameters for Mass Mail allows us to define a subject prefix and a mailbody suffix to attach to every e-mail message.
The subject prefix will make it easier for our users to filter our messages. The mailbody suffix will act as a signature. Let's click Save. Before we send the message out, let's take a look at the some of the details that we cam set. First, if we wanted to send a message with HTML formatting, we could check this Send in HTML mode box. We're not doing that so we're going to leave it unchecked.
You can also choose a group to send the message to. For instance, if we wanted to only send a message to authors, we can pick Author. If we want to send a message to authors, editors and publishers, we can also check the Mail to Child Groups box. However, we just want to send an e-mail to everyone. Let's uncheck Mail to Child Groups and set the Group to All User Groups.
Finally, we're going to leave the Recipients as BCC box checked. This will ensure that the e-mail addresses that we send this message to will not be broadcast to everyone else on the list. Now we're ready to send our message. Click Send Mail. It gives us an alert saying that the e-mail was sent to both users. There are a few things to keep in mind when using the Mass Mail function. The first is the script for Mass Mail may time out if you have a very large list.
Also your server may limit the number of e-mails that are allowed to go out at one time. If your e-mail list has more than a hundred addresses on it, you may wish to look at a different e-mail solution for newsletters. Joomla has a mass e-mail function you can use for sending e-mail newsletters and other important messages. You can select a group to send a message to or you can send it to everyone. This feature works best with smaller lists.
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