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Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.
Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.
In this final exercise of the chapter, I am going to fix this problem in the right hand list, where we have numbers instead of letters. We want numbers in the left hand list, but letters in the right hand list. I could accomplish this feat incidentally by changing the Paragraph Style that's associated with these items. You could go over to the Paragraph Styles palette and notice this Song list style right there. I can double click on it, in order to edit the list and make sure that the Preview checkbox is turned on, so you can see what you are doing down here in the lower left hand corner of the dialog box.
Then I want you to switch to this guy right there, Bullets and Numbering, and notice that format is currently set to 1234. I'm going to move my dialog box over to the right, so we can see what we are doing. I'm going to change it from 1234 to ABCD capitalized and right away, I take care of the problem in the right hand list by- I introduced a new problem in the left hand list, which gets letters instead of numbers. So there is no winning this battle by changing the overall structure of the Paragraph Style. I am going to go and press the Escape key, in order to escape out of that dialog box, I cud of course have clicked the Cancel button as well.
Instead of what I want to do is I want to look apply a local override to the right hand list. I am going to do that with my trusty black arrow tool, I am going to go ahead and click on the right hand list to select it. Then I am going to go up to the Type menu and I am going to choose the Paragraph command right there to bring up the Paragraph palette. InDesign has gone ahead and automatically added it to the bottom of my palette columns like so, I am going to go ahead and drag those palettes over here instead because I think that's a better location for them. I'll click on that little backward P that represents the Paragraph palette and I am going to go to this little menu right there, see that little icon represents a palette menu.
I'll click on it, and I will choose this command right there, Bullets and Numbering. That's going to bring up a dialog box. It's very similar to the panel we just saw a moment ago, but it affects just the Bullets and Numbering associated with this text block and nothing more. I am going to change its format from 1234 to ABCD and I will go ahead and turn on Preview, so I can make sure that I am getting it right. I am. Notice that I am affecting just the selected type and not the rest of the type, not the left hand column. I'll go ahead and click OK in order to make that modification. Now if I switch back over here, I'll go ahead and double-click in this text right here in order to switch from the black arrow tool to the Type tool, so that I have gone ahead and highlighted this paragraph a little bit, or at least added the blinking insertion marker to that text.
I'll drag over some of my text just to make sure that I have a variety of paragraphs selected. Then I'll switch to the Paragraph Styles palette and you can see that the Song list item is still active, but notice next to it, it has a little plus sign and that shows that I have a local override right there applied it to said text, to the selected text, and that local override of course happens to be the fact that I've got ABCD applied to the text, instead of 1234. There you have it folks. I'm going to go ahead and press the Enter key on a keypad, you could also press the Escape key if you want to, to apply your changes. I'm going to go and zoom out a little bit to take in more of the page at a time.
I'm going to hide that palette and I'm going to press that W key you might be familiar with that keyboard shortcut, that one you should definitely memorize. The W key switches you in and out of the Preview mode. Right now, we want to switch in to the Preview mode so we can see our properly styled tables here down in a lower right hand region of the page, all of the results are a combination of character and paragraph and Object Styles working together. This is just the tip of the proverbial iceberg, people. There is so much more you can do, if you will only join me starting in Chapter 2 of this series.
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