InDesign CS3 One-on-One: Style Sheets
Illustration by Don Barnett

What you can and can't do


From:

InDesign CS3 One-on-One: Style Sheets

with Deke McClelland

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Video: What you can and can't do

In this final exercise of the chapter, I am going to show you what can go wrong with our automatic numbering scheme when we are sequentially numbering paragraphs across different stories and I will also show you what we can't automate where numbers are concerned inside of InDesign. I am working inside of a catch-up document called the automatic figs.indd found inside the 05 nested numbered folder and it includes the highly automated Figure Number style sheet but now see what can go wrong. Notice that currently if I go over to the left hand page, I have got Figure 6-30 followed by Figure 6-31 just as it should be, and then over here I have Figure 6-32; great. But let's say I am sort of messing around with the page's design and I decide to marquee, I have got my black arrow tool selected, I decide to marquee both the figure caption and the figure itself and I will go ahead and drag these items down like so after selecting them. And I am pressing the Shift key so that I am constraining the angle of my drag to exactly vertical, and so I am moving the figure to the bottom of the page.
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  1. 45m 34s
    1. How style automation works and why every file needs it
      2m 26s
    2. Installing the DekeKeys shortcuts
      3m 58s
    3. Meet the Eyedropper tool
      2m 12s
    4. Using the "loaded" Eyedropper
      2m 23s
    5. Loading new attributes
      1m 33s
    6. Lifting some attributes (and not others)
      4m 18s
    7. Eyedropper FYIs
      4m 51s
    8. The five kinds of style sheets
      3m 17s
    9. Meet the paragraph style
      2m 45s
    10. Applying the Find/Change command
      3m 41s
    11. The style sheet domino effect
      4m 10s
    12. Meet the object style
      4m 18s
    13. Appending a paragraph style to an object style
      2m 5s
    14. The power of the local override
      3m 37s
  2. 29m 56s
    1. The most common and useful style sheet
      40s
    2. Creating a paragraph style
      3m 56s
    3. The Paragraph Style Options dialog box
      3m 55s
    4. Assigning a keypad shortcut
      3m 8s
    5. The better way to create a style
      1m 29s
    6. Basing one style on another
      3m 15s
    7. Assigning a Next Style setting
      2m 30s
    8. Creating a closed style loop
      1m 39s
    9. Using the Quick Apply function
      3m 29s
    10. Formatting an entire story in one click
      2m 43s
    11. Auto-formatting as you type
      3m 12s
  3. 20m 41s
    1. Style sheets are dynamic
      38s
    2. Changing the font for multiple style sheets
      4m 29s
    3. Updating a shared attribute
      2m 23s
    4. Type style, skew, and tracking
      4m 12s
    5. Clearing and integrating local overrides
      3m 5s
    6. Removing widows with Balance Ragged Lines
      2m 47s
    7. Additional tricks for clearing overrides
      3m 7s
  4. 35m 9s
    1. Styling words, numbers, and symbols
      1m 15s
    2. Organizing style sheets
      6m 14s
    3. Character styles protect overrides
      5m 21s
    4. Creating a character style
      3m 44s
    5. Prioritizing style sheet shortcuts
      5m 23s
    6. Applying your new character style
      2m 50s
    7. Updating two styles in one pass
      4m 23s
    8. When in doubt, be obsessive
      5m 59s
  5. 1h 17m
    1. Character styles on steroids
      1m 15s
    2. Repeating style elements
      3m 59s
    3. Establishing a nested style
      3m 32s
    4. Setting the range of a nested style
      4m 3s
    5. Troubleshooting the nested range
      6m 49s
    6. Assigning automatic numbers
      2m 13s
    7. Assigning automatic bullets
      4m 49s
    8. Starting and restarting numbered sequences
      4m 15s
    9. Nesting a number or bullet style
      4m 45s
    10. Setting precise guidelines
      6m 23s
    11. Right-aligning numbers
      7m 31s
    12. Center-aligning bullets
      4m 9s
    13. Auto-numbering figures
      3m 0s
    14. Creating a custom Number setting
      4m 18s
    15. Specifying a chapter number
      3m 9s
    16. Numbering across threaded frames
      4m 4s
    17. Using a "list" to number across stories
      4m 28s
    18. What you can and can't do
      4m 36s
  6. 53m 12s
    1. If you make tables, listen up
      1m 0s
    2. A tale of two tables: Introducing the document
      2m 15s
    3. Creating a cell style
      5m 8s
    4. Adjusting the Inset values
      3m 36s
    5. Formatting the body of a table
      4m 22s
    6. Creating and applying column styles
      5m 32s
    7. Creating an all-inclusive table style
      4m 42s
    8. Converting and styling a table
      4m 48s
    9. Fixing formatting errors
      4m 20s
    10. Fixing row height and column width
      5m 24s
    11. An argument for independent cell styles
      2m 33s
    12. Making a dependent cell style
      3m 25s
    13. Selectively applying a cell style
      6m 7s
  7. 1h 10m
    1. The convergence of very nearly everything
      1m 18s
    2. Updating a style from the Find Font command
      4m 23s
    3. Step, Repeat, and Distribute
      4m 57s
    4. Adding text; removing style
      3m 2s
    5. Object-level formatting attributes
      3m 48s
    6. Creating an object style
      3m 42s
    7. Creating paired paragraph styles
      6m 27s
    8. Nesting paired paragraph styles
      3m 8s
    9. Inline and above line graphics
      5m 18s
    10. Creating an anchored object
      6m 29s
    11. Viewing frames and threads
      3m 52s
    12. Creating an anchored object style
      3m 48s
    13. Establishing anchored object defaults
      3m 44s
    14. Problems? Fit the frame to the contents
      4m 35s
    15. Employing a highly selective object style
      5m 27s
    16. The best way to anchor objects
      2m 23s
    17. Moving and anchoring text and objects
      4m 4s
  8. 1m 7s
    1. Goodbye
      1m 7s

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Watch the Online Video Course InDesign CS3 One-on-One: Style Sheets
5h 37m Intermediate Apr 04, 2008

Viewers: in countries Watching now:

Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.

Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.

Topics include:
  • Replicating formatting attributes with the Eyedropper tool
  • Creating and applying paragraph styles
  • Formatting stories with New Style and Quick Apply
  • Understanding and exploiting local overrides
  • Augmenting text with character styles
  • Employing nested and numbered styles
  • Using a "list" to number across stories
  • Working with table and cell styles
  • Creating and employing object styles
  • Automating whole page designs with anchored object styles
Subject:
Design
Software:
InDesign
Author:
Deke McClelland

What you can and can't do

In this final exercise of the chapter, I am going to show you what can go wrong with our automatic numbering scheme when we are sequentially numbering paragraphs across different stories and I will also show you what we can't automate where numbers are concerned inside of InDesign. I am working inside of a catch-up document called the automatic figs.indd found inside the 05 nested numbered folder and it includes the highly automated Figure Number style sheet but now see what can go wrong. Notice that currently if I go over to the left hand page, I have got Figure 6-30 followed by Figure 6-31 just as it should be, and then over here I have Figure 6-32; great. But let's say I am sort of messing around with the page's design and I decide to marquee, I have got my black arrow tool selected, I decide to marquee both the figure caption and the figure itself and I will go ahead and drag these items down like so after selecting them. And I am pressing the Shift key so that I am constraining the angle of my drag to exactly vertical, and so I am moving the figure to the bottom of the page.

Then I think, you know what, I actually want two figures on this page. That's going to work better. So I will just go ahead for purposes of just creating a place holder, I will press both the Shift+Alt keys, that would be the Shift+Option keys on the Mac, and I will drag these guys upward like so. They are both still selected and because they have the Shift key down of course, I am constraining the angle of my drag to exactly vertical because I have the Alt or Option key down, I am creating a clone. I am going ahead and copying these items on the fly and notice just by virtue of the order in which I worked, of course I could have worked in a different order if I wanted to, but by virtue of the order in which I worked, I have got a 6-30, followed by 6-31 and then over on this page, 6-33 followed by 6-32. And that's obviously, wrong, right? This has to do with the order in which I created the items on the page.

So the items on page 199 are always going to follow the items on page 198 which are always going to be numbered sequentially after the items on page 197 and so on. As long as they are in different pages, you don't have to worry about them. But when they are all on the same page, then InDesign numbers the paragraphs in the order in which you created them; this is not stacking order or layering order or anything like this. This is actually the order in which you created the items. So what you are going to have to do is go down to Figure 6-32 right here, let me zoom in on a little bit here, grab the Figure 6-32 caption, go ahead and cut it by pressing Ctrl+X or Command+X on the Mac.

You could have also gone to the Edit menu and you could have chosen the Cut command if you wanted to. Now having cut it, I am going to choose Paste in Place- this would be Ctrl+Shift+Alt+V or Command +Shift+Option+V on the Mac- and notice that goes ahead and pastes it afterwards so this becomes later in the order, sequentially on a page. And because this item was introduced later, it now becomes the last item and it becomes numbered later on the page that is to say. So it's Figure 6-33 which follows 6-32, just as it ought to in the grand order of things.

Now what can you not number? That's a little bit of troubleshooting there. What about cross-references inside of the text? Those you cannot automate. There is just no way to pull that off. That's because you can't say that this Character Style follows another Character Style or something along those lines. InDesign isn't that smart yet and also you can't create a live link between this cross-reference and the figure caption below. So what you have to do in this case is you just have to manually update these items like I would change this guy to Figure 6-30 and the one that currently says 6-Y needs to be changed to 6-31, oops. Let's go ahead and change it to 6-31, not any other characters.

This guy, that's 6-Z needs to be 6-32 and then this guy down here that's 6-4 should be 6-33 and so on. Also if you are referencing other page numbers inside of a document, unless they are like continued on page numbers which are a completely different scenario, but if they are- basically, if you are referencing a completely different part of your book or your document or something, then you will have to manually enter those page references as well. So we will see if one day that kind of stuff gets automated but it hasn't been automated inside of InDesign CS3. Still, it's a very rosy scenario.

So we see how Nested Styles are going to save you a ton of time and Automatic Numbering is not only going to save you time but it's also going to ensure accuracy inside of your numbered documents.

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