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InDesign CS3 One-on-One: Style Sheets
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Using a "list" to number across stories


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InDesign CS3 One-on-One: Style Sheets

with Deke McClelland

Video: Using a "list" to number across stories

In this exercise, I am going to show you how to update the Figure Number style, so it will automatically sequentially update the numbers across independent stories. I am still working inside the document Chapter 6 spread.indd from the 05 Nested Numbered Folder that I opened in the previous exercise. The only difference is that I went ahead and duplicated this Figure 6-30 item to this location down here. So we have two figures that are currently numbered, Figure 6-30 that's a mistake, of course. We want them to update sequentially and incidentally, I am going to go ahead and double click inside of Figure 6-30 in order to set by blinking insertion marker and I am going to go over to my Paragraph palette and notice that it has this override, it says, Figure Number+.
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  1. 49m 7s
    1. How style automation works and why every file needs it
      2m 26s
    2. Installing the DekeKeys shortcuts
      3m 58s
    3. Meet the Eyedropper tool
      5m 43s
    4. Using the "loaded" Eyedropper
      2m 23s
    5. Loading new attributes
      1m 33s
    6. Lifting some attributes (and not others)
      4m 19s
    7. Eyedropper FYIs
      4m 51s
    8. The five kinds of style sheets
      3m 16s
    9. Meet the paragraph style
      2m 46s
    10. Applying the Find/Change command
      3m 41s
    11. The style sheet domino effect
      4m 10s
    12. Meet the object style
      4m 19s
    13. Appending a paragraph style to an object style
      2m 5s
    14. The power of the local override
      3m 37s
  2. 30m 5s
    1. The most common and useful style sheet
      40s
    2. Creating a paragraph style
      3m 57s
    3. The Paragraph Style Options dialog box
      3m 56s
    4. Assigning a keypad shortcut
      3m 9s
    5. The better way to create a style
      1m 30s
    6. Basing one style on another
      3m 16s
    7. Assigning a Next Style setting
      2m 31s
    8. Creating a closed style loop
      1m 40s
    9. Using the Quick Apply function
      3m 30s
    10. Formatting an entire story in one click
      2m 43s
    11. Auto-formatting as you type
      3m 13s
  3. 20m 44s
    1. Style sheets are dynamic
      39s
    2. Changing the font for multiple style sheets
      4m 29s
    3. Updating a shared attribute
      2m 24s
    4. Type style, skew, and tracking
      4m 12s
    5. Clearing and integrating local overrides
      3m 6s
    6. Removing widows with Balance Ragged Lines
      2m 47s
    7. Additional tricks for clearing overrides
      3m 7s
  4. 35m 13s
    1. Styling words, numbers, and symbols
      1m 16s
    2. Organizing style sheets
      6m 14s
    3. Character styles protect overrides
      5m 21s
    4. Creating a character style
      3m 44s
    5. Prioritizing style sheet shortcuts
      5m 24s
    6. Applying your new character style
      2m 51s
    7. Updating two styles in one pass
      4m 24s
    8. When in doubt, be obsessive
      5m 59s
  5. 1h 17m
    1. Character styles on steroids
      1m 15s
    2. Repeating style elements
      4m 0s
    3. Establishing a nested style
      3m 32s
    4. Setting the range of a nested style
      4m 3s
    5. Troubleshooting the nested range
      6m 49s
    6. Assigning automatic numbers
      2m 13s
    7. Assigning automatic bullets
      4m 49s
    8. Starting and restarting numbered sequences
      4m 16s
    9. Nesting a number or bullet style
      4m 45s
    10. Setting precise guidelines
      6m 24s
    11. Right-aligning numbers
      7m 31s
    12. Center-aligning bullets
      4m 10s
    13. Auto-numbering figures
      3m 0s
    14. Creating a custom Number setting
      4m 18s
    15. Specifying a chapter number
      3m 9s
    16. Numbering across threaded frames
      4m 5s
    17. Using a "list" to number across stories
      4m 29s
    18. What you can and can't do
      4m 37s
  6. 53m 18s
    1. If you make tables, listen up
      1m 1s
    2. A tale of two tables: Introducing the document
      2m 15s
    3. Creating a cell style
      5m 8s
    4. Adjusting the Inset values
      3m 37s
    5. Formatting the body of a table
      4m 22s
    6. Creating and applying column styles
      5m 32s
    7. Creating an all-inclusive table style
      4m 42s
    8. Converting and styling a table
      4m 49s
    9. Fixing formatting errors
      4m 21s
    10. Fixing row height and column width
      5m 25s
    11. An argument for independent cell styles
      2m 33s
    12. Making a dependent cell style
      3m 26s
    13. Selectively applying a cell style
      6m 7s
  7. 1h 10m
    1. The convergence of very nearly everything
      1m 18s
    2. Updating a style from the Find Font command
      4m 24s
    3. Step, Repeat, and Distribute
      4m 57s
    4. Adding text; removing style
      3m 3s
    5. Object-level formatting attributes
      3m 48s
    6. Creating an object style
      3m 43s
    7. Creating paired paragraph styles
      6m 28s
    8. Nesting paired paragraph styles
      3m 9s
    9. Inline and above line graphics
      5m 19s
    10. Creating an anchored object
      6m 29s
    11. Viewing frames and threads
      3m 52s
    12. Creating an anchored object style
      3m 48s
    13. Establishing anchored object defaults
      3m 44s
    14. Problems? Fit the frame to the contents
      4m 35s
    15. Employing a highly selective object style
      5m 27s
    16. The best way to anchor objects
      2m 23s
    17. Moving and anchoring text and objects
      4m 4s
  8. 1m 7s
    1. Goodbye
      1m 7s

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InDesign CS3 One-on-One: Style Sheets
5h 37m Intermediate Apr 04, 2008

Viewers: in countries Watching now:

Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.

Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.

Topics include:
  • Replicating formatting attributes with the Eyedropper tool
  • Creating and applying paragraph styles
  • Formatting stories with New Style and Quick Apply
  • Understanding and exploiting local overrides
  • Augmenting text with character styles
  • Employing nested and numbered styles
  • Using a "list" to number across stories
  • Working with table and cell styles
  • Creating and employing object styles
  • Automating whole page designs with anchored object styles
Subject:
Design
Software:
InDesign
Author:
Deke McClelland

Using a "list" to number across stories

In this exercise, I am going to show you how to update the Figure Number style, so it will automatically sequentially update the numbers across independent stories. I am still working inside the document Chapter 6 spread.indd from the 05 Nested Numbered Folder that I opened in the previous exercise. The only difference is that I went ahead and duplicated this Figure 6-30 item to this location down here. So we have two figures that are currently numbered, Figure 6-30 that's a mistake, of course. We want them to update sequentially and incidentally, I am going to go ahead and double click inside of Figure 6-30 in order to set by blinking insertion marker and I am going to go over to my Paragraph palette and notice that it has this override, it says, Figure Number+.

Next to it, it has a local override and that local override even says, is that the list will start at a value of 30, continue from previous, no. So that's a mistake right, we need to go ahead and update that. So I am going to Alt+Click or Option+Click on the Figure Number item, so that it will start the list over again, so it will continue on from with the previous number. The only thing is, it doesn't think it's continuing from anything, so it starts at Figure 6-1. Alright, we are going to solve that right now. I am going to press Ctrl+Shift+A or Command+Shift+A on the Mac, in order to deselect that item down there.

I am also going to go ahead and press the V key, to switch back to the black arrow tool. Alright, let's go ahead and edit this Figure Number item right here inside the Paragraph Styles palette. So make sure you are seeing the Paragraph Styles palette. Double click on Figure Number and we are going to go down to Bullets and Numbering and when you are numbering across stories; that's where this List item comes into play. That's where you're basically overwriting how InDesign is sequentially numbering items inside of the document. So right now, List is set to Default, so you are just letting InDesign do its thing, where it continues that numbering from one occurrence of the style sheet to the next occurrence of the style sheet, over the course of a single story.

We are going to change that to create a New List and this is kind of weird. You can just basically create a list out of thin air and call it anything you want. We are going to call ours Figures and we want to continue the numbers across the story as long as they fall onto this Figures camp, which they will, as long as they are using Figure Number style. So we do want to continue number across stories. That's a good check mark, but the next one Continue Numbers from Previous Document in a Book that's not something we want to do. Now, I haven't discussed book inside the confines of this little micro series here, but inside of my InDesign CS3 One on One book, I certainly discuss how books work.

Basically books are combinations of documents where basically you are creating a long document and you have chapter 1, chapter 2, chapter 3 and then you combine them into a book and we don't want to- if we were to create multiple documents inside of a book, we wouldn't want to continue the numbering, because we want to reset the numbering at the beginning of each chapter. We would reset the numbering to 1. So I will go ahead and turn off this checkbox, this is where it comes down to, and so, we got one checkbox on and the other off. We have gone ahead and named it, whatever we decide to name it.

I am calling it Figures and I'll click OK and that's all it takes. Now if I click OK in order to accept the updated Figure Numbers on. You can see it's already happen back here in the background because Preview is turned on. You can see that it's now got Figure 6-31 and I will go ahead and click Ok, so it's now smart about jumping from one story to the next. I am going to go ahead and zoom-out here, so that we can take in more of this document. I will hide the Paragraph Styles palette and I need to go ahead and duplicate this figure over to this location right there, and you don't necessarily have to duplicate it.

You could create a new text block, assign it that same Figure Number style sheet and enter a period and it would go ahead and do it's thing. It would go ahead and update the numbers well, but it's just so much easier just to duplicate it. So I am going to go ahead and Alt+Drag or Option+Drag with a black arrow tool. Alt+Drag or Option+Drag this story, in order to create a duplicate of it. Then I will move it in a position and you can see, once I click off of it, it is indeed numbered Figure 6-32, quite automatically. It's an amazing thing. InDesign's ability to automatically update these figure numbers for you.

Now it can go a little bit awry, so you have to keep your eye on things just to make sure it's getting the sequence of your stories right, and I will show you how to address that and I will also show you what doesn't work, what you can't automatically number inside of InDesign, in the next and final exercise of the chapter.

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