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David Blatner brings his knowledge of and passion for InDesign to the latest release of this state-of-the-art publishing program, showing how to harness its power and functionality. InDesign CS4 Beyond the Basics covers the process of publishing with an eye on the program's latest nuances: optimizing page layouts, automating InDesign with Data Merge and XML, exploring interactive documents (including making movies), and exporting publications to a variety of formats. Exercise files accompany the course.
In the Essential Training title, we looked at how you can put often used objects in the Library panel and then pull them out whenever you need them. Let's revisit Libraries so that I can show you some even cooler aspects of this awesome feature. I am going to create a new library by going to the File menu, choosing New and then choosing Library. I will give it the name Library, but you can call it anything you want. I will drop it up here on the desktop, click Save and it opens the Library panel. I will move this off to the side so we can see our page a little bit better and I am going to simply drag one of these objects into the library, there it is. The image is now in the Library panel. But what if I want a bunch of objects on my page, maybe even all the objects on the page in my library.
No problem, I can go to the Library panel menu and choose Add Items on Page 1. It takes all the items on page 1 and adds them as a single library entry. Note that it will not add locked objects, or objects that are on hidden layers. Another option is to add each of one these as a separate object in the library. To do that I go to the Library fly-out menu and choose Add Items on Page 1 as Separate Objects. Now, each one of these comes in as a separate item, all the text frames, all the image frames and so on. Let me show you some other interesting library tricks.
I am going to select all three of these objects and add them at the beginning of the library, there we go. Now, later on I may decide, I would rather have those aligned this way instead. So I am just going to use Smart Guides to align them horizontally instead of vertically, and I will select them, but I really wish I could update it inside the Library as well. To do that, I make sure they are selected on the page, click on the item in the library and then in the Library panel fly-out menu, choose Update Library Item. That basically throws away that library item and replaces it with the items that are selected.
The biggest problem I have with libraries is sometimes I put so many objects into them that I can't find what I am looking for. Fortunately, the Library panel has some ways to help by using the Show Subset button down here or in the panel fly-out menu choose, Show Subset. I can say, search the entire library for all the items that have an Object Type of Image, for example. This would find all the images inside my Library or I could say, show me a subset of the entire library where all the image object types are Text. Now I have all the Text objects.
If I want to see all the objects in the Library, I go to the Library panel fly-out menu and choose Show All. An even better way to find what it is that you are looking for is to label these objects. For example, I will double-click on this object and I can give it a name. I will call these Vector flowers and I can even give it a Description, black and white AI file of flowers. So you can type it anything you want in here. Click OK and then I will do some other ones. This is a chocolate box, click OK. This one is some truffles, you get the idea.
This one is going to be the Bliss No. 5 Logo, and note that the Object Type is Geometry. Geometry means there is more than one object that's grouped together inside this one library item. Now, next time I want to find just the image of truffles, I can click on Show Subset button and I am going to search the entire library for something that has an item name of truffles. Click OK and there is the image I want. I will go back and show all the objects in the library. I want to show you more thing and that is you can sort these by name, by the date that you actually put them into the library or by their type. So if you want to see all of the images in one place and all the text and all the geometry in different places, you can simply do it by Object Type. Also, remember that you can have more than one Library panel open at a time. With all these features you can make your libraries act almost like many asset management systems that help you stay organized.
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