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Using advanced libraries

From: InDesign CS4 Beyond the Basics

Video: Using advanced libraries

In the Essential Training title, we looked at how you can put often used objects in the Library panel and then pull them out whenever you need them. Let's revisit Libraries so that I can show you some even cooler aspects of this awesome feature. I am going to create a new library by going to the File menu, choosing New and then choosing Library. I will give it the name Library, but you can call it anything you want. I will drop it up here on the desktop, click Save and it opens the Library panel. I will move this off to the side so we can see our page a little bit better and I am going to simply drag one of these objects into the library, there it is. The image is now in the Library panel. But what if I want a bunch of objects on my page, maybe even all the objects on the page in my library.

Using advanced libraries

In the Essential Training title, we looked at how you can put often used objects in the Library panel and then pull them out whenever you need them. Let's revisit Libraries so that I can show you some even cooler aspects of this awesome feature. I am going to create a new library by going to the File menu, choosing New and then choosing Library. I will give it the name Library, but you can call it anything you want. I will drop it up here on the desktop, click Save and it opens the Library panel. I will move this off to the side so we can see our page a little bit better and I am going to simply drag one of these objects into the library, there it is. The image is now in the Library panel. But what if I want a bunch of objects on my page, maybe even all the objects on the page in my library.

No problem, I can go to the Library panel menu and choose Add Items on Page 1. It takes all the items on page 1 and adds them as a single library entry. Note that it will not add locked objects, or objects that are on hidden layers. Another option is to add each of one these as a separate object in the library. To do that I go to the Library fly-out menu and choose Add Items on Page 1 as Separate Objects. Now, each one of these comes in as a separate item, all the text frames, all the image frames and so on. Let me show you some other interesting library tricks.

I am going to select all three of these objects and add them at the beginning of the library, there we go. Now, later on I may decide, I would rather have those aligned this way instead. So I am just going to use Smart Guides to align them horizontally instead of vertically, and I will select them, but I really wish I could update it inside the Library as well. To do that, I make sure they are selected on the page, click on the item in the library and then in the Library panel fly-out menu, choose Update Library Item. That basically throws away that library item and replaces it with the items that are selected.

The biggest problem I have with libraries is sometimes I put so many objects into them that I can't find what I am looking for. Fortunately, the Library panel has some ways to help by using the Show Subset button down here or in the panel fly-out menu choose, Show Subset. I can say, search the entire library for all the items that have an Object Type of Image, for example. This would find all the images inside my Library or I could say, show me a subset of the entire library where all the image object types are Text. Now I have all the Text objects.

If I want to see all the objects in the Library, I go to the Library panel fly-out menu and choose Show All. An even better way to find what it is that you are looking for is to label these objects. For example, I will double-click on this object and I can give it a name. I will call these Vector flowers and I can even give it a Description, black and white AI file of flowers. So you can type it anything you want in here. Click OK and then I will do some other ones. This is a chocolate box, click OK. This one is some truffles, you get the idea.

This one is going to be the Bliss No. 5 Logo, and note that the Object Type is Geometry. Geometry means there is more than one object that's grouped together inside this one library item. Now, next time I want to find just the image of truffles, I can click on Show Subset button and I am going to search the entire library for something that has an item name of truffles. Click OK and there is the image I want. I will go back and show all the objects in the library. I want to show you more thing and that is you can sort these by name, by the date that you actually put them into the library or by their type. So if you want to see all of the images in one place and all the text and all the geometry in different places, you can simply do it by Object Type. Also, remember that you can have more than one Library panel open at a time. With all these features you can make your libraries act almost like many asset management systems that help you stay organized.

Show transcript

This video is part of

Image for InDesign CS4 Beyond the Basics
InDesign CS4 Beyond the Basics

90 video lessons · 24515 viewers

David Blatner
Author

 
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  1. 2m 11s
    1. Welcome
      1m 3s
    2. Using the exercise files
      1m 8s
  2. 25m 16s
    1. Reviewing Control panel shortcuts
      8m 34s
    2. Managing panels
      6m 14s
    3. Letting InDesign do the math
      2m 52s
    4. Using Selection tool clicks
      1m 39s
    5. Using Quick Apply shortcuts
      3m 2s
    6. Setting up context shortcuts
      2m 55s
  3. 23m 51s
    1. Using column guides
      3m 42s
    2. Formatting and positioning guides
      5m 15s
    3. Setting first baseline options
      5m 30s
    4. Using the Document grid
      3m 13s
    5. Setting bleeds
      3m 3s
    6. Using slugs
      3m 8s
  4. 48m 2s
    1. Shuffling pages (or not)
      2m 47s
    2. Scaling objects to a specific size
      2m 32s
    3. Aligning objects to a page
      4m 41s
    4. Using advanced libraries
      4m 5s
    5. Using advanced anchored objects
      11m 21s
    6. Setting non-printing objects
      3m 10s
    7. Creating notes
      5m 23s
    8. Using Data Merge
      10m 41s
    9. Creating templates
      3m 22s
  5. 39m 32s
    1. Creating polygons and starbursts
      2m 35s
    2. Setting custom stroke styles
      5m 15s
    3. Using advanced effects
      8m 46s
    4. Making masks in InDesign
      4m 10s
    5. Integrating InDesign and Illustrator
      4m 59s
    6. Setting compound paths
      5m 4s
    7. Using advanced clipping paths
      6m 6s
    8. Using advanced image transparency
      2m 37s
  6. 55m 26s
    1. Using advanced text formatting
      5m 37s
    2. Using other languages
      4m 22s
    3. Setting advanced paragraph numbering
      3m 12s
    4. Using GREP to find/change
      6m 54s
    5. Managing glyphs
      5m 6s
    6. Finding and changing glyphs
      2m 39s
    7. Adding footnotes
      7m 57s
    8. Creating outlines
      3m 39s
    9. Setting conditional text
      9m 16s
    10. Creating cross-references
      6m 44s
  7. 33m 3s
    1. Advanced text importing
      7m 49s
    2. Using Apply Next Style
      5m 4s
    3. Advanced text styling
      6m 9s
    4. Setting load styles
      2m 58s
    5. Linking to text files on disk
      4m 1s
    6. Understanding GREP styles
      7m 2s
  8. 1h 4m
    1. Building a multi-document book
      4m 42s
    2. Setting page numbering across books
      7m 53s
    3. Setting chapter numbering
      6m 7s
    4. Using the Section Marker feature
      6m 53s
    5. Creating "Continued On..." numbers
      4m 44s
    6. Synchronizing documents in a book
      5m 41s
    7. Creating a table of contents
      11m 24s
    8. Indexing documents
      7m 24s
    9. Generating an index
      6m 47s
    10. Printing or exporting a book
      3m 10s
  9. 46m 4s
    1. Creating hyperlinks
      12m 53s
    2. Setting bookmarks
      6m 7s
    3. Creating buttons
      11m 16s
    4. Making movies
      8m 24s
    5. Creating sounds
      4m 51s
    6. Setting page transitions
      2m 33s
  10. 25m 59s
    1. Setting up swatch and style defaults
      3m 24s
    2. Using mixed ink colors
      6m 16s
    3. Working with duotones
      4m 23s
    4. Overprinting
      2m 10s
    5. Ink aliasing
      4m 50s
    6. Using the Kuler panel
      4m 56s
  11. 50m 27s
    1. Creating the transparency blend space
      4m 6s
    2. Understanding InDesign color settings
      9m 8s
    3. Assign Profile and Convert to Profile
      3m 26s
    4. Working with RGB images
      7m 54s
    5. Working with CMYK images
      6m 28s
    6. Soft-proofing
      5m 18s
    7. Managing color at print time
      7m 25s
    8. Managing color in a PDF export
      6m 42s
  12. 42m 1s
    1. Embedding preflight profiles
      5m 1s
    2. Using the Transparency Flattener preview
      3m 23s
    3. Reviewing Transparency Flattener settings
      6m 30s
    4. Setting print presets
      3m 35s
    5. Setting PDF presets
      3m 21s
    6. Exporting to XHTML
      7m 42s
    7. Exporting to SWF
      6m 45s
    8. Exporting to XFL
      5m 44s
  13. 25m 58s
    1. Understanding XML and InDesign
      6m 51s
    2. Structuring InDesign content
      4m 17s
    3. Importing XML
      6m 57s
    4. Exporting to XML
      7m 53s
  14. 34s
    1. Goodbye
      34s

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