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Author David Blatner provides in-depth training on InDesign CS5, Adobe's print and interactive page layout application, in InDesign CS5 Essential Training. The course shows how to create new documents with strong and flexible master pages, precisely position text and graphics, prepare documents for print, and export designs as interactive PDF or Flash SWF files. Exercise files are included with the course.
In an earlier chapter, I discussed the Quick Apply feature and how you can use it to select menu items. But I find Quick Apply even more useful for applying styles. Let me show you what I mean. I'll use the Type tool to click in this first paragraph in the upper left corner of the page. Let's zoom in to 200% so we can see it better with Command+2, or Ctr+2 on Windows, and now I'm going to apply a paragraph style, my Section Head style. I've already made some paragraph styles, character styles, and object styles in this document, but now I want to apply them quickly.
I could open up the Paragraph Styles panel and rummage through it until I find the style I want, but it's simply much faster to bring up Quick Apply. To do that, I'll press Command+Return on the Mac or Ctrl+Enter on Windows, and up comes the Quick Apply panel. Now I can move this Quick Apply panel anywhere I want on my screen. Usually I don't want it right in the middle of my screen, so I'll move it up here to the upper right. And now I'm going to type the first few letters of the paragraph style name that I want to apply. In this case, sec, and it gives me a list of various things that match that.
The first item on the list is section description, which is not what I want. I actually want section head. To choose section head, I'll press the Down Arrow key once. It becomes highlighted and then I press Enter again. That's it. Now to apply the paragraph style to the next paragraph, I'll just press the Down Arrow, so it moves the cursor down into that paragraph, I'll press the keyboard short for Quick Apply one more time, Command+Return, or Ctrl+Enter, up it comes, and you'll notice that it remembered what I typed the last time. This time,section description is what I want, so I'm going to hit Enter and suddenly it's formatted.
That's so much faster that having to open the Paragraph Styles panel every time I want to apply a paragraph style. Let's try a couple of other options. I'll use my Power Zoom feature by Option+Spacebar or Alt+Spacebar, clicking-and-holding, then I'll drag over here and let go. So I can see some text that I want to apply character style to. I'll double-click on it, drag over, and now I'm going to apply a character style to this Latin text. I've already made that character style, so all I need to do is type Command+Return or Ctrl+Enter, type in lat, and it guesses Latin.
That's just what I wanted, hit Return and it applies it. What about object styles? I've already made an object style that I want to apply to all my graphic frames. So to do that, I hit Escape to switch to the Selection tool, I'll grab just a couple of these by clicking and then Shift+Clicking on another. Now both of those have been selected, and I'll apply my object style with Quick Apply. Command+Return, Ctrl+Enter to bring it up. I'm going to say pic. It guesses picture style, and now I hit Return and it applies it for me. It's just easy as that.
I love the Quick Apply feature because it allows me to apply styles to all the objects and text of my document, while keeping my hands right on the keyboard.
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