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Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.
Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.
In this exercise, I am going to introduce you to the Quick Apply function here inside of InDesign which allows you to extensively quickly apply styles to your text. Now, bear in mind that it's pretty quick to apply styles in the first place. After all, I have got my black arrow tool selected here so go ahead and double-click inside of Orchids en Regalia. We want to make that paragraph active and I could take advantage of that keyboard shortcut, I have assigned in advance which is Ctrl+Shift+6 on the keypad. That would be Command+Shift+6 on the keypad on the Mac.
But what if you didn't assign the keyboard shortcut? I will go ahead and undo that modification. Just as of course we did not assigned any keyboard shortcuts to the other styles, while then with the Paragraph Styles palette open you would just click on that style to apply it. But what if you don't even have the Paragraph Styles palette open? I will go ahead and undo that modification and hide the Paragraph Styles Palette. Well, you can take advantage of Quick Apply. Now, used improperly Quick Apply is actually slower. Let me show you how to use it in properly because this is sort of the brain dead approach.
You go up to the Edit menu and you choose Quick Apply or you go over to this little lightening bolt right there up here in the Options bar. Click on that lightening bolt and it brings up the floating Quick Apply palette and notice that the palette includes not only a list of styles, but it also includes all of your commands, all of your menu commands. If you don't want to see all those menu commands, which very likely you don't. Some people find it helpful to use Quick Apply to access commands. I don't, so it's up to you, but if you want to get rid of them, and just clean up your palette a little bit then click this down pointing arrowhead and choose Include Menu Commands to turn it off and then you will just see your styles and other items, and now at this point I would click on Page No. & Title in order to assign it and the deed is done.
That's still not all that quick though, right. Well, here is a quicker way to work. I am going to go ahead and arrow down to Byline and then I will press Ctrl+Enter that's not on the keypad by the way that would be Command+Return on the Mac. So you PC people, that's Ctrl+Enter, the Enter key next to the Quote key on the standard keyboard. And then I would click on Byline. That's still not that quick. So here is an even quicker way to work. I will press a down arrow key to advance to the next paragraph, the descriptive paragraph and I will press Ctrl+Enter or Command+Return on the Mac and then I will press D for Description and then I will press Enter and that's pretty done quick.
It goes ahead and applies that paragraph style right away and then this is even where the things get insanely quick here is let's say you are just interested in formatting the descriptive text to nothing else then you would click inside the descriptive text like so. Press Ctrl+Enter, Command+Return on the Mac. That d is still up there. Notice that it's still entered inside of that area. So Description is still selected. So you don't have to enter the d this time you just press Enter or Return on the Mac. So you just press Ctrl+Enter+Enter in order to format this text over and over again.
Just like this Ctrl+Enter+Enter like so. That would be Command+Return+Return on the Mac. However, there is an even better way to work. I am going to back up- undo, undo, undo, undo, undo like so. Get rid of just about all the styling I have applied except for 34 A Wild Garden of Senses there. I am going to show you an insanely fast way to style an entire story in one operation in the very next exercise.
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