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Using the Print dialog box

From: InDesign CS6 Essential Training

Video: Using the Print dialog box

While InDesign can be used for making onscreen interactive PDF files, for most of us, it all comes down to one thing: can we get this thing to print? The answer, of course, is yes. I'll go to the File menu, choose Print, and up comes the Print dialog box. There are lots of features in here. I am not going to cover all of them, but I do want to point out the most important ones. The first thing we need to do is choose the proper printer from the Printer pop-up menu. This lets us tell InDesign where we are going to be printing. Then, of course, you choose the number of Copies, and what page ranges you want to be printing.

Using the Print dialog box

While InDesign can be used for making onscreen interactive PDF files, for most of us, it all comes down to one thing: can we get this thing to print? The answer, of course, is yes. I'll go to the File menu, choose Print, and up comes the Print dialog box. There are lots of features in here. I am not going to cover all of them, but I do want to point out the most important ones. The first thing we need to do is choose the proper printer from the Printer pop-up menu. This lets us tell InDesign where we are going to be printing. Then, of course, you choose the number of Copies, and what page ranges you want to be printing.

I want to print all of my pages in this document, and I want to print them, not as individual pages, but as Spreads. You can see the difference down here in the lower left corner, where there is a print preview. This document is a tri-fold brochure, where each panel of the brochure was set up as an individual page, so I need to print it as a single Spread, not individual Pages. Now we'll switch to the Setup pane of the dialog box, and I am going to change the Paper Size; that's the size of paper that's actually in the printer right now. I need to choose a larger sized paper, because I can see in the preview down here that the document page is too big for this paper.

I'll put this on some really large paper, A3, and I could tell it to Scale it if I want to. Of course, in this case, I don't want to. I am going to leave it set to 100%. I can also choose an Orientation: whether I want it straight up, or sideways. Next I'll go to the Marks and Bleed pane, and I am going to turn on my Marks. You don't necessarily have to have all of these turned on, but this does add your Crop Marks, and your Bleed Marks, your Color Bars; all kinds of good stuff. But if you are using Marks, I encourage you to come over here to the Offset field, and increase this a little bit.

6 points is really too close to the page, in my opinion; give it at least 12 points. Because this document has bleed in it; that is, there is objects that bleed off the side of the page, we need to make sure we've turned on the Use Document Bleed Settings. That way InDesign will print anything that falls within the Bleed Guide settings. This document also has some slug information, so Id better turn that on as well. You'll see in the preview that it added just a little bit of space above this page. That's why I have information sitting off the document page on the pasteboard that I still want printed, but later it's going to get trimmed off.

Now, in the Output pane, I have some choices about what color I want to print. In most cases, you'll be printing Composite CMYK to a color printer. If you're printing to a grayscale printer, you might change this to Composite Gray, and everything gets changed to grayscale. In that case, you might also want to turn on the Text as Black checkbox, because that way, any color text will automatically be set to black, and you'll be able to read it better. The other option you might choose is Composite RGB. If your final output is going to an inkjet printer, or a desktop laser printer, then you might want to treat it as an RGB device.

I know there's CMYK ink, or toner in it, but those kinds of inexpensive desktop printers tend to print better when you treat them as RGB devices. Of course, if you're printing on a printing press, or a digital printer, you definitely want to use CMYK. While there are several other options that you can choose in here, I am going to jump right to the Advanced pane, and I am going to change the Transparency Flattener from Medium to High Resolution. In general, when you're printing, you want to try printing with High Resolution Transparency Flattener; that way you get the best quality. I suppose if you are just printing a quick proof, then you could use Medium, but any final quality artwork should be printed with High Resolution.

Now, before I click print, there is two more things I need to talk about. One is that, if you've done all this work to set up the Print dialog box once, you're probably going to want the same settings again, right? So save them as a preset. Click Save Preset, and give it a name. I'll call this David's Preset; you can call it anything you want. I'll click OK, and you'll see that immediately it adds it to my Print Preset pop-up menu here. Any time I want these same settings, I can choose that out of this pop-up menu. The other thing I should point out is, if your printer has specific features that it knows about that InDesign doesn't, then click on Printer.

InDesign will warn you that many of the things in the printer driver dialog box will be overridden by InDesign's own dialog box. That's fine; I'll click OK. Now, this is the printer driver dialog box. This is going to look very different on Windows, of course, but this is where you set up your printer specific features. For example, I'll turn on the Two-sided checkbox. Then I'll click Print, and InDesign returns me to InDesign's own Print dialog box. I think we are good to go. I could click Print. By the way, if you're printing to a non-poster printer, like an inexpensive desktop inkjet or laser printer, a number of the features inside this dialog box may not be available at all.

But that's okay; InDesign prints pretty well to those kinds of printers too.

Show transcript

This video is part of

Image for InDesign CS6 Essential Training
InDesign CS6 Essential Training

113 video lessons · 81194 viewers

David Blatner
Author

 
Expand all | Collapse all
  1. 1m 23s
    1. What is InDesign?
      1m 23s
  2. 2m 38s
    1. Welcome
      1m 0s
    2. Using the exercise files
      1m 38s
  3. 21m 19s
    1. Getting started
      3m 33s
    2. Adding or editing text
      3m 23s
    3. Adding or replacing graphics
      4m 31s
    4. Moving objects around
      4m 55s
    5. Printing and creating a PDF
      4m 57s
  4. 26m 6s
    1. Exploring the application window
      6m 25s
    2. Navigating and magnifying pages and objects
      6m 24s
    3. Setting rulers and measurements
      2m 35s
    4. Working with panels
      3m 58s
    5. Setting the view quality of artwork
      2m 31s
    6. Adjusting view and preview settings
      4m 13s
  5. 27m 52s
    1. Creating new documents
      7m 39s
    2. Saving and reverting documents
      4m 2s
    3. Saving for CS4 and CS5 with IDML
      2m 24s
    4. Setting the margin and column guides
      4m 29s
    5. Putting ruler guides on the page
      5m 7s
    6. Bleeding colors or images off the side of the page
      4m 11s
  6. 23m 37s
    1. Inserting, deleting, and moving pages
      4m 32s
    2. Changing page size
      4m 38s
    3. Creating and applying master pages
      5m 18s
    4. Overriding master page items
      2m 43s
    5. Adding page numbering
      2m 22s
    6. Changing page numbering with sections
      4m 4s
  7. 52m 47s
    1. Understanding text frames
      3m 38s
    2. Typing and editing text
      4m 48s
    3. Inserting special characters
      4m 1s
    4. Importing text
      3m 47s
    5. Threading text frames
      3m 12s
    6. Setting text frame columns
      4m 31s
    7. Setting text inset and vertical justification options
      3m 48s
    8. Allowing text frames to grow and shrink
      4m 5s
    9. Putting text on a path
      5m 50s
    10. Using the Story Editor
      5m 10s
    11. Checking spelling
      5m 12s
    12. Using Find/Change
      4m 45s
  8. 28m 19s
    1. Importing graphics
      8m 20s
    2. Using the Links panel
      7m 17s
    3. Editing graphics in their original app
      3m 10s
    4. Fitting graphics to the frame
      5m 1s
    5. Taking advantage of image transparency and clipping paths
      4m 31s
  9. 35m 49s
    1. Selecting objects
      5m 2s
    2. Applying basic strokes and fills
      5m 6s
    3. Colorizing images
      1m 59s
    4. Adjusting transparency
      4m 4s
    5. Adding drop shadows
      3m 33s
    6. Using other transparency effects
      5m 15s
    7. Copying and formatting with the Eyedropper tool
      5m 59s
    8. Finding and changing object formatting
      4m 51s
  10. 18m 34s
    1. Creating color swatches
      4m 33s
    2. Understanding the danger and power of unnamed colors
      5m 46s
    3. Creating gradient swatches
      3m 53s
    4. Applying gradients
      4m 22s
  11. 15m 27s
    1. Editing frame and path shapes
      5m 8s
    2. Adding rounded corners and other corner options
      4m 8s
    3. Making polygons and starbursts
      1m 59s
    4. Creating text outlines
      4m 12s
  12. 37m 56s
    1. Positioning objects with the Gap tool
      3m 54s
    2. Stacking objects
      2m 5s
    3. Creating and controlling layers
      5m 27s
    4. Managing objects in the Layers panel
      3m 33s
    5. Grouping and locking objects
      3m 10s
    6. Nesting objects
      3m 23s
    7. Aligning and distributing objects
      4m 20s
    8. Understanding text wrap
      5m 51s
    9. Using anchored objects
      6m 13s
  13. 26m 16s
    1. Duplicating objects
      5m 37s
    2. Collecting, conveying, and placing content
      8m 58s
    3. Rotating objects
      2m 22s
    4. Scaling objects
      4m 21s
    5. Skewing objects
      1m 8s
    6. Mirroring objects
      3m 50s
  14. 24m 19s
    1. Applying basic character styling
      7m 31s
    2. Applying advanced character formatting
      4m 28s
    3. Changing case
      3m 23s
    4. Using Find/Change for text formatting
      5m 3s
    5. Using Find Font
      3m 54s
  15. 32m 51s
    1. Applying formatting to a paragraph
      4m 4s
    2. Spanning a paragraph across multiple columns
      2m 10s
    3. Splitting a paragraph into multiple columns
      1m 52s
    4. Using drop caps
      3m 26s
    5. Setting tabs
      7m 36s
    6. Adding rules (lines) above or below a paragraph
      3m 23s
    7. Adding automatic bullets
      4m 10s
    8. Numbering paragraphs
      6m 10s
  16. 19m 47s
    1. Creating and applying paragraph styles
      6m 10s
    2. Using character styles
      4m 45s
    3. Editing and redefining styles
      2m 20s
    4. Using object styles
      2m 47s
    5. Applying styles with Quick Apply
      3m 45s
  17. 39m 59s
    1. Creating a table
      4m 29s
    2. Adjusting rows and columns
      4m 36s
    3. Adding and deleting rows and columns
      3m 0s
    4. Formatting a table
      4m 32s
    5. Formatting cells
      6m 2s
    6. Applying table styles
      5m 33s
    7. Placing graphics in cells
      3m 1s
    8. Importing Microsoft Word and Excel tables
      8m 46s
  18. 16m 45s
    1. Building a multi-document book
      7m 27s
    2. Creating "continued on..." jump lines
      3m 51s
    3. Constructing a table of contents (TOC)
      5m 27s
  19. 23m 8s
    1. Exporting EPUBs
      6m 12s
    2. Creating an interactive PDF
      12m 49s
    3. Building a Flash SWF
      4m 7s
  20. 28m 1s
    1. Checking a document with the Preflight panel
      5m 26s
    2. Packaging for output
      3m 34s
    3. Using the Print dialog box
      4m 52s
    4. Printing a small booklet
      2m 46s
    5. Exporting a PDF
      7m 56s
    6. Exporting text
      3m 27s
  21. 1m 25s
    1. Next steps
      1m 25s

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