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InDesign CS6 Essential Training
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Using the Links panel


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InDesign CS6 Essential Training

with David Blatner

Video: Using the Links panel

When you import a picture into InDesign using Place or by dragging in a file from disk, InDesign doesn't actually embed the image into your document. Instead you get a thumbnail preview of the image and a link to the file on disk. This happens with any image file, whether you import a PDF, a JPEG, a TIFF or whatever. And that's why when I open this document from the Exercise folder called draft2, I get an alert, and the alert says that there are two missing and one modified links. InDesign went looking for all the images in my document and it found two of them were missing, just couldn't find them and one of them had been modified; it was changed since the last time I'd imported it.
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  1. 1m 23s
    1. What is InDesign?
      1m 23s
  2. 2m 38s
    1. Welcome
      1m 0s
    2. Using the exercise files
      1m 38s
  3. 21m 19s
    1. Getting started
      3m 33s
    2. Adding or editing text
      3m 23s
    3. Adding or replacing graphics
      4m 31s
    4. Moving objects around
      4m 55s
    5. Printing and creating a PDF
      4m 57s
  4. 26m 6s
    1. Exploring the application window
      6m 25s
    2. Navigating and magnifying pages and objects
      6m 24s
    3. Setting rulers and measurements
      2m 35s
    4. Working with panels
      3m 58s
    5. Setting the view quality of artwork
      2m 31s
    6. Adjusting view and preview settings
      4m 13s
  5. 27m 52s
    1. Creating new documents
      7m 39s
    2. Saving and reverting documents
      4m 2s
    3. Saving for CS4 and CS5 with IDML
      2m 24s
    4. Setting the margin and column guides
      4m 29s
    5. Putting ruler guides on the page
      5m 7s
    6. Bleeding colors or images off the side of the page
      4m 11s
  6. 23m 37s
    1. Inserting, deleting, and moving pages
      4m 32s
    2. Changing page size
      4m 38s
    3. Creating and applying master pages
      5m 18s
    4. Overriding master page items
      2m 43s
    5. Adding page numbering
      2m 22s
    6. Changing page numbering with sections
      4m 4s
  7. 52m 47s
    1. Understanding text frames
      3m 38s
    2. Typing and editing text
      4m 48s
    3. Inserting special characters
      4m 1s
    4. Importing text
      3m 47s
    5. Threading text frames
      3m 12s
    6. Setting text frame columns
      4m 31s
    7. Setting text inset and vertical justification options
      3m 48s
    8. Allowing text frames to grow and shrink
      4m 5s
    9. Putting text on a path
      5m 50s
    10. Using the Story Editor
      5m 10s
    11. Checking spelling
      5m 12s
    12. Using Find/Change
      4m 45s
  8. 28m 19s
    1. Importing graphics
      8m 20s
    2. Using the Links panel
      7m 17s
    3. Editing graphics in their original app
      3m 10s
    4. Fitting graphics to the frame
      5m 1s
    5. Taking advantage of image transparency and clipping paths
      4m 31s
  9. 35m 49s
    1. Selecting objects
      5m 2s
    2. Applying basic strokes and fills
      5m 6s
    3. Colorizing images
      1m 59s
    4. Adjusting transparency
      4m 4s
    5. Adding drop shadows
      3m 33s
    6. Using other transparency effects
      5m 15s
    7. Copying and formatting with the Eyedropper tool
      5m 59s
    8. Finding and changing object formatting
      4m 51s
  10. 18m 34s
    1. Creating color swatches
      4m 33s
    2. Understanding the danger and power of unnamed colors
      5m 46s
    3. Creating gradient swatches
      3m 53s
    4. Applying gradients
      4m 22s
  11. 15m 27s
    1. Editing frame and path shapes
      5m 8s
    2. Adding rounded corners and other corner options
      4m 8s
    3. Making polygons and starbursts
      1m 59s
    4. Creating text outlines
      4m 12s
  12. 37m 56s
    1. Positioning objects with the Gap tool
      3m 54s
    2. Stacking objects
      2m 5s
    3. Creating and controlling layers
      5m 27s
    4. Managing objects in the Layers panel
      3m 33s
    5. Grouping and locking objects
      3m 10s
    6. Nesting objects
      3m 23s
    7. Aligning and distributing objects
      4m 20s
    8. Understanding text wrap
      5m 51s
    9. Using anchored objects
      6m 13s
  13. 26m 16s
    1. Duplicating objects
      5m 37s
    2. Collecting, conveying, and placing content
      8m 58s
    3. Rotating objects
      2m 22s
    4. Scaling objects
      4m 21s
    5. Skewing objects
      1m 8s
    6. Mirroring objects
      3m 50s
  14. 24m 19s
    1. Applying basic character styling
      7m 31s
    2. Applying advanced character formatting
      4m 28s
    3. Changing case
      3m 23s
    4. Using Find/Change for text formatting
      5m 3s
    5. Using Find Font
      3m 54s
  15. 32m 51s
    1. Applying formatting to a paragraph
      4m 4s
    2. Spanning a paragraph across multiple columns
      2m 10s
    3. Splitting a paragraph into multiple columns
      1m 52s
    4. Using drop caps
      3m 26s
    5. Setting tabs
      7m 36s
    6. Adding rules (lines) above or below a paragraph
      3m 23s
    7. Adding automatic bullets
      4m 10s
    8. Numbering paragraphs
      6m 10s
  16. 19m 47s
    1. Creating and applying paragraph styles
      6m 10s
    2. Using character styles
      4m 45s
    3. Editing and redefining styles
      2m 20s
    4. Using object styles
      2m 47s
    5. Applying styles with Quick Apply
      3m 45s
  17. 39m 59s
    1. Creating a table
      4m 29s
    2. Adjusting rows and columns
      4m 36s
    3. Adding and deleting rows and columns
      3m 0s
    4. Formatting a table
      4m 32s
    5. Formatting cells
      6m 2s
    6. Applying table styles
      5m 33s
    7. Placing graphics in cells
      3m 1s
    8. Importing Microsoft Word and Excel tables
      8m 46s
  18. 16m 45s
    1. Building a multi-document book
      7m 27s
    2. Creating "continued on..." jump lines
      3m 51s
    3. Constructing a table of contents (TOC)
      5m 27s
  19. 23m 8s
    1. Exporting EPUBs
      6m 12s
    2. Creating an interactive PDF
      12m 49s
    3. Building a Flash SWF
      4m 7s
  20. 28m 1s
    1. Checking a document with the Preflight panel
      5m 26s
    2. Packaging for output
      3m 34s
    3. Using the Print dialog box
      4m 52s
    4. Printing a small booklet
      2m 46s
    5. Exporting a PDF
      7m 56s
    6. Exporting text
      3m 27s
  21. 1m 25s
    1. Next steps
      1m 25s

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InDesign CS6 Essential Training
8h 24m Beginner May 07, 2012

Viewers: in countries Watching now:

InDesign is an essential tool for design firms, ad agencies, magazines, newspapers, book publishers, and freelance designers around the world. This course presents the core features and techniques that make this powerful page layout application fun and easy to use. Author David Blatner shows how to navigate and customize the workspace, manage documents and pages, work with text frames and graphics, export and print finished documents, explore creating interactive documents, and much more. He also covers popular topics such as EPUBs and long documents and includes advice on working with overset text, unnamed colors, and other troublesome issues that may arise for first-time designers.

Topics include:
  • Getting started in just 30 minutes: the quick start guide to InDesign
  • Understanding your workspace
  • Creating and setting up new documents
  • Creating and applying master pages
  • Entering and editing text
  • Placing graphics
  • Working with color and gradients
  • Editing frame and path shapes
  • Working with layers, objects, and groups
  • Rotating and scaling objects
  • Applying character and paragraph formatting
  • Using styles
  • Creating and formatting tables
  • Exporting to EPUB and interactive PDF
  • Packaging, printing, and exporting your final document
Subjects:
Design Page Layout
Software:
InDesign
Author:
David Blatner

Using the Links panel

When you import a picture into InDesign using Place or by dragging in a file from disk, InDesign doesn't actually embed the image into your document. Instead you get a thumbnail preview of the image and a link to the file on disk. This happens with any image file, whether you import a PDF, a JPEG, a TIFF or whatever. And that's why when I open this document from the Exercise folder called draft2, I get an alert, and the alert says that there are two missing and one modified links. InDesign went looking for all the images in my document and it found two of them were missing, just couldn't find them and one of them had been modified; it was changed since the last time I'd imported it.

So it asked me what I want to do. If I click Update Links, it will update all the modified ones, doesn't know what to do about the missing ones. But in this case, I am going to click Don't Update Links, because I want to show you how to do it manually. Whenever there have been missing or modified links, up comes the Links panel. You can also open that manually from out here in the dock. And the Links panel is like the control central for all of your linked graphics. All the linked images that you have in your document will show up here in the Links panel and it gives you information about those links as well. The most obvious thing we see here is that there are two alert icons.

The yellow one with an exclamation point says, this one has been modified and the red one with a question mark says this one is missing. If there is no alert icon at all, it means that it's okay; it knows where to find that and it's up-to-date. The Links panel can tell you other information about your linked images as well. For example, when I click on this JPEG image, it shows me down at the bottom of the Links panel, in the Link Info area all kinds of information about it. It shows me that it's a JPEG, it's an RGB file and even what the current resolution of this images.

It's a good idea to scroll through and look at all the Link Info to get a sense for what the images are inside your document. If you don't see the Link Info area, you may need to click this little twirly triangle at the bottom. Here I've closed it and now it's open again. And you can see that when I opened it, it resized the area to show me more link info. I don't really want that, so I can drag this little double line in between the two areas down to show me more of the Links panel and less Link Info. There is a couple of more things I want to show you about the Links panel before we fix those image problems.

First of all, we'll see that all of our images are in chronological order that his Page order right now. And I can tell that because at the very top of Links panel, in the column up here, this is the Page column. The Page column has a little black triangle next to it so that indicates that it's currently sorted by page from first to last. If I click on it again that triangle turns upside down and now it's from the last page to the first. I can also sort this by Status by clicking on the Status column at the top. Now all of the missing and modified links are all put together; I'll click again to put them all at the top.

If you have a lot of missing and modified images that you're dealing with, that's often a good way to clump them together as you can see them faster or you can click on the Name column and now they're in alphabetical order. I am going to go ahead and click on Page order again, because I find that useful. Now let's go ahead and fix these problems. I'll start with the modified one; the one that's been changed and it's this pencil image, and I may not know where in my document this image actually is right now. So I can click on this little 4, the underlined blue number at the right, that's the page number that it's on and when I click on that, it takes me directly to the image and it selects the image inside the frame.

Let's zoom into 200% with a Command+2 or Ctrl+2 on Windows and we can see there is my pencil image that's been modified. You'll notice that in the upper-right corner of this image, I see the same modified icon. That's new in CS6 and it's a really helpful thing to have the icon right there on the image itself. Now once again, this modified icon means that somebody has changed this image since the last time that I imported it into this document. So if I want to see the new version, I have several different choices.

I could go to Links panel flyout menu and choose Update Link, or I could click the Update Link button at the bottom of the Links panel, or you could double-click on the modified icon in the Links panel, but I'm going to do with the fastest, coolest way, which is simply to click once on top of this little alert on the image itself. As soon as I click on that, it updates it; somebody made the pencil blue. Now let's go take care of the missing images. Here in the Links panel, I can see that this image is missing, but there's no page number next to it.

That's because there's a little triangle to the left of it and the triangle if I click on it indicates that this image has been used more than once in my document. When I open it, I can see that it was used both on page 2 and 3. It's my job to tell InDesign where this image lives now, so we can re-import and have a good link. Let's go ahead and look for it first; I'll click on that 2 and it takes me right to it, zoom into Command+2 or Ctrl+2 on Windows to go to 200% and I can see that there is another missing icon right attached to the image, so I can see it very clearly there on my page.

So we could update that over in the Links panel, but I'm just going to click once on that little icon and it asks me where should I find this image? I'll go look for it; It's in the Exercises folder and I am going to scroll down here until I find my Links folder. There it is, I'll double-click on that and go looking at the bottom of this list. Up in the Title area of this dialog box, I can see the name of the image that it's looking for, the roux academy logo_draft.ai file. That was the draft version of this logo, I threw that away a long time ago; I am never going to find it.

But I can replace it with the new version, that's the roux academy logo file, the final version. I'll click Open and it throws away the old version and it puts the new version in now. Now in this case notice that I only did it for that one image, the other one is still missing. Let me undo that with the Command+Z your Ctrl+Z on Windows and show you how you can update all of them at the same time. Instead of clicking on the icon here on the page, I am going to come over and do it in the Links panel. I'll select not any of the individual images that have been placed, but the title, the one at the top that surrounds all of them and I'm going to double-click on that icon.

Once again, it gives me the opportunity to find the image and I'm going to link it to my new version. Now all of those images have been updated. I want to show you one more Links trick because I find this really useful. Sometimes I need to find an image on disk. I know where it is in my document but I don't know where that image is on my hard drive or on the server. Well, I could select the image, for example, this Photoshop file, and then I'll go to Links panel flyout menu and choose Reveal in Finder or on Windows it would be Reveal in Windows Explorer.

And when I choose that, it takes me right to the folder and selects the image for me. It's important that your images all be up-to-date in the Links panel, not missing or modified before you print or export your documents or else in design will only be able to use the low resolution preview and your output may not look right.

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