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Using Find/Change

From: InDesign CS6 Essential Training

Video: Using Find/Change

I'm old enough that I remember manually searching through all the text in a document for one word and replacing it with another all by eye hoping I didn't miss one instance. And all I can say is thank goodness for the Find/Change feature which lets me do it all now in a single click. You can find Find/Change by going to the Edit menu and choosing Find/Change, or press Command+F or Ctrl+F on Windows. There are a lot of options in the Find/Change dialog box, but I'm going to focus just on the basics here, Find what and Change to.

Using Find/Change

I'm old enough that I remember manually searching through all the text in a document for one word and replacing it with another all by eye hoping I didn't miss one instance. And all I can say is thank goodness for the Find/Change feature which lets me do it all now in a single click. You can find Find/Change by going to the Edit menu and choosing Find/Change, or press Command+F or Ctrl+F on Windows. There are a lot of options in the Find/Change dialog box, but I'm going to focus just on the basics here, Find what and Change to.

Let's say I want to search for the word Egypt. All I have to do is type Egypt here, and when I click Find, it finds the first instance of Egypt. It's down here. Let me zoom in on that; Command+Spacebar or Ctrl+Spacebar, drag over that, and we can see that it did in fact find the word Egypt, but inside of another word. That's not what I was intending. I wanted to find the whole word Egypt. But fortunately, InDesign lets me change the scope of what it's searching for, and it's all based on these little buttons down here. I have to be honest with you, I almost never remember what those buttons do.

There are just too many of them. So, I move the cursor on top of them until I see the little tooltip. This one is Include Locked layers and Locked Objects, this one is Include Locked Stories, this one is Hidden layers, and I'm just going to go through these one at a time until I find what I'm looking for; Master Pages, Footnotes, Case Sensitive, that could be useful at some time, but not right now. And this one, here we go, Whole Word! I want to find the whole word of Egypt. So I click on that button and try again. I'll click Find, and it jumps to the next instance of Egypt but only as a whole word.

Of course, Find What is only half the equation here. Sometimes you want to find a word and change it to something else. For example, I'm going to type two dashes in here. I want to find everywhere where the author typed in two hyphens instead of a regular Em Dash. I'm going to change it to the Em Dash by typing in Em Dash in here. But what if I don't remember how to type an Em Dash, or what the code is? Well, that's where this little pop-up menu over on the right comes in. I don't know why they use the At symbol there, but whenever you see an At symbol pop-up menu, it means special characters.

So I'm going to click on that and we can see all the special characters, the invisible characters, the interesting glyphs and so on that InDesign knows about that I may not know how to type. In this case, I'm looking for a hyphen or a dash and there it is, Em Dash. It types in a special code that I'm never going to remember myself. But fortunately, it types it in for me. And now I can click Change All and it says, uh-oh, 0 replacements made. Well, remember, just a moment ago, we told InDesign what the scope of our search was.

We told InDesign to only find whole words. Well, there are no whole words, that are just two dashes. I need to turn that button off and then do my Change All. It goes through the document and it found 8 of them, so that's great. I'll click OK. Here's another thing I use Find/Change all the time for. Find all the instances where somebody typed two or more spaces and replaced it with a single space. I could do that myself, but sometimes people use weird spaces. Adobe InDesign has all kinds of strange spaces like thin spaces, and quarter spaces, and so on.

What if I want to find all of those? Well, fortunately, InDesign comes with a bunch of built-in queries; these Find/Change queries, and they all live up here in the Query pop-up menu, and we can look at the ones that InDesign ships with by clicking on that pop-up menu. There's a whole bunch of cool ones in here. I'm going to use Multiple Space to Single Space. It types all the weird codes for all the different spaces that it's going to look for, so I don't have to remember any of that. Now, all I have to do is click Change All, and it goes through the entire document and it found 347 of them in just an instant.

Now, there are lots of other things you can do in the Find/Change dialog box. For example, you can find text with particular formatting and change it to other formatting. I'll cover that in a later chapter. You can also do this thing called GREP Find/Change, which is what it used to find all these multiple spaces. I go into great detail about GREP and all the cool things you can do with that in another title in the lynda. com Online Training Library called 10 Things to Know About GREP. Glyph Find/Change lets you search for a very particular character in your document and Object Find/Change lets you find and change object formatting.

For example, you might want to change all of your red frames into blue frames. You can do that with the Object Formatting Find/Change, and I'll cover that in a later chapter too. The Find/Change dialog box is obviously an incredibly powerful tool when you take the time to dial in exactly what you're looking for and exactly what you want to change it to.

Show transcript

This video is part of

Image for InDesign CS6 Essential Training
InDesign CS6 Essential Training

113 video lessons · 82901 viewers

David Blatner
Author

 
Expand all | Collapse all
  1. 1m 23s
    1. What is InDesign?
      1m 23s
  2. 2m 38s
    1. Welcome
      1m 0s
    2. Using the exercise files
      1m 38s
  3. 21m 19s
    1. Getting started
      3m 33s
    2. Adding or editing text
      3m 23s
    3. Adding or replacing graphics
      4m 31s
    4. Moving objects around
      4m 55s
    5. Printing and creating a PDF
      4m 57s
  4. 26m 6s
    1. Exploring the application window
      6m 25s
    2. Navigating and magnifying pages and objects
      6m 24s
    3. Setting rulers and measurements
      2m 35s
    4. Working with panels
      3m 58s
    5. Setting the view quality of artwork
      2m 31s
    6. Adjusting view and preview settings
      4m 13s
  5. 27m 52s
    1. Creating new documents
      7m 39s
    2. Saving and reverting documents
      4m 2s
    3. Saving for CS4 and CS5 with IDML
      2m 24s
    4. Setting the margin and column guides
      4m 29s
    5. Putting ruler guides on the page
      5m 7s
    6. Bleeding colors or images off the side of the page
      4m 11s
  6. 23m 37s
    1. Inserting, deleting, and moving pages
      4m 32s
    2. Changing page size
      4m 38s
    3. Creating and applying master pages
      5m 18s
    4. Overriding master page items
      2m 43s
    5. Adding page numbering
      2m 22s
    6. Changing page numbering with sections
      4m 4s
  7. 52m 47s
    1. Understanding text frames
      3m 38s
    2. Typing and editing text
      4m 48s
    3. Inserting special characters
      4m 1s
    4. Importing text
      3m 47s
    5. Threading text frames
      3m 12s
    6. Setting text frame columns
      4m 31s
    7. Setting text inset and vertical justification options
      3m 48s
    8. Allowing text frames to grow and shrink
      4m 5s
    9. Putting text on a path
      5m 50s
    10. Using the Story Editor
      5m 10s
    11. Checking spelling
      5m 12s
    12. Using Find/Change
      4m 45s
  8. 28m 19s
    1. Importing graphics
      8m 20s
    2. Using the Links panel
      7m 17s
    3. Editing graphics in their original app
      3m 10s
    4. Fitting graphics to the frame
      5m 1s
    5. Taking advantage of image transparency and clipping paths
      4m 31s
  9. 35m 49s
    1. Selecting objects
      5m 2s
    2. Applying basic strokes and fills
      5m 6s
    3. Colorizing images
      1m 59s
    4. Adjusting transparency
      4m 4s
    5. Adding drop shadows
      3m 33s
    6. Using other transparency effects
      5m 15s
    7. Copying and formatting with the Eyedropper tool
      5m 59s
    8. Finding and changing object formatting
      4m 51s
  10. 18m 34s
    1. Creating color swatches
      4m 33s
    2. Understanding the danger and power of unnamed colors
      5m 46s
    3. Creating gradient swatches
      3m 53s
    4. Applying gradients
      4m 22s
  11. 15m 27s
    1. Editing frame and path shapes
      5m 8s
    2. Adding rounded corners and other corner options
      4m 8s
    3. Making polygons and starbursts
      1m 59s
    4. Creating text outlines
      4m 12s
  12. 37m 56s
    1. Positioning objects with the Gap tool
      3m 54s
    2. Stacking objects
      2m 5s
    3. Creating and controlling layers
      5m 27s
    4. Managing objects in the Layers panel
      3m 33s
    5. Grouping and locking objects
      3m 10s
    6. Nesting objects
      3m 23s
    7. Aligning and distributing objects
      4m 20s
    8. Understanding text wrap
      5m 51s
    9. Using anchored objects
      6m 13s
  13. 26m 16s
    1. Duplicating objects
      5m 37s
    2. Collecting, conveying, and placing content
      8m 58s
    3. Rotating objects
      2m 22s
    4. Scaling objects
      4m 21s
    5. Skewing objects
      1m 8s
    6. Mirroring objects
      3m 50s
  14. 24m 19s
    1. Applying basic character styling
      7m 31s
    2. Applying advanced character formatting
      4m 28s
    3. Changing case
      3m 23s
    4. Using Find/Change for text formatting
      5m 3s
    5. Using Find Font
      3m 54s
  15. 32m 51s
    1. Applying formatting to a paragraph
      4m 4s
    2. Spanning a paragraph across multiple columns
      2m 10s
    3. Splitting a paragraph into multiple columns
      1m 52s
    4. Using drop caps
      3m 26s
    5. Setting tabs
      7m 36s
    6. Adding rules (lines) above or below a paragraph
      3m 23s
    7. Adding automatic bullets
      4m 10s
    8. Numbering paragraphs
      6m 10s
  16. 19m 47s
    1. Creating and applying paragraph styles
      6m 10s
    2. Using character styles
      4m 45s
    3. Editing and redefining styles
      2m 20s
    4. Using object styles
      2m 47s
    5. Applying styles with Quick Apply
      3m 45s
  17. 39m 59s
    1. Creating a table
      4m 29s
    2. Adjusting rows and columns
      4m 36s
    3. Adding and deleting rows and columns
      3m 0s
    4. Formatting a table
      4m 32s
    5. Formatting cells
      6m 2s
    6. Applying table styles
      5m 33s
    7. Placing graphics in cells
      3m 1s
    8. Importing Microsoft Word and Excel tables
      8m 46s
  18. 16m 45s
    1. Building a multi-document book
      7m 27s
    2. Creating "continued on..." jump lines
      3m 51s
    3. Constructing a table of contents (TOC)
      5m 27s
  19. 23m 8s
    1. Exporting EPUBs
      6m 12s
    2. Creating an interactive PDF
      12m 49s
    3. Building a Flash SWF
      4m 7s
  20. 28m 1s
    1. Checking a document with the Preflight panel
      5m 26s
    2. Packaging for output
      3m 34s
    3. Using the Print dialog box
      4m 52s
    4. Printing a small booklet
      2m 46s
    5. Exporting a PDF
      7m 56s
    6. Exporting text
      3m 27s
  21. 1m 25s
    1. Next steps
      1m 25s

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