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Using Find/Change for text formatting

From: InDesign CS6 Essential Training

Video: Using Find/Change for text formatting

I showed you the Find/Change feature in an earlier chapter, but I focused just on finding and changing text throughout your document, or even across multiple documents. Now I want to take it farther, and talk about adding text formatting to the mix. For example, I have my catalog document open here, and I am going to zoom in on the lower left corner here, and I can see that I have various prerequisites, and technical requirements. I would like to format that text, but it would be really tiresome to have to go in there, and select each one of those lines in every course in this catalog, and have to change it.

Using Find/Change for text formatting

I showed you the Find/Change feature in an earlier chapter, but I focused just on finding and changing text throughout your document, or even across multiple documents. Now I want to take it farther, and talk about adding text formatting to the mix. For example, I have my catalog document open here, and I am going to zoom in on the lower left corner here, and I can see that I have various prerequisites, and technical requirements. I would like to format that text, but it would be really tiresome to have to go in there, and select each one of those lines in every course in this catalog, and have to change it.

No; there's got to be a better way, and of course, there is. I will double-click on this text to switch the Type tool, and I'm going to select that word, Prerequisites. I am going to copy it to the clipboard with a Command+C or Control+C, and I'm going to bring up my Find/Change dialog box with Command+F or Control+F. Now, in the text pane of the Find/Change dialog box, I am going to paste what I just copied into the Find What field with a Command+V or Control+V. I did that copy and paste only because I didn't want to have to type that text myself. So I want to find that word, with a colon after it, and then I want to apply formatting to that word.

How would I do that? Well, I can do that by changing the Find Format and Change Format fields at the bottom of the dialog box. If you don't see those fields, then you need to click on the More Options button. For example, I will click on Fewer Options, and you'll see they disappear. Click on More Options, and they reappear. You want to have those visible; those are really powerful fields that we are going to be talking about here. I am going to click on the Change Format field, just anywhere in this blank space, and up comes a Change Format Settings dialog box, which lets me specify exactly what I want this text to look like.

I am going to click on the Basic Character Formats pane, and I will type in what font I want this to be, instead of what it is now. I will change it to Myriad Pro. I only have to type M, Y, and it guesses Myriad Pro for me. Then I'll hit Tab, and type B, O. Now in this case, I don't want it to be Bold Condensed; I just want Bold, so I better pull that right out of this pop-up menu. There we go; Bold. There is no way to make Bold Condensed go to Bold just with keyboard shortcuts, unfortunately.

And finally, I am going to change the size make it a little bit bigger; maybe 10.5 points, instead of the 9.5. And you know, why don't I change the color too? I will click on the Character Color pane over here, and pick a color that might look nice; maybe this blue color. Looks good. I will click OK, and you can see that all of that formatting is listed here in the Change Format area. It's tempting to go right for Change All button, but before I do that, I have to remember that I made a selection on my page. I did that when I copied that word, Prerequisites.

So I need to change the search pop-up menu from Selection to story, because I only wanted the Story. I could choose Documents, or All Documents, which means every document that's open right now, but in this case, I'm just going to say Story. Now I am ready to go. I will click Change All, and you can see that it went through and changed 14 of these. Click OK, and now I will see the change. I will move the Find/Change dialog box out of the way, and you can see that it changed it throughout the story. Let's do the same thing to this Technical Requirements text as well.

I will select that, copy it, come up here, paste it, change the Selection to Story, and click Change All, and then you see, very quickly, it goes through and changes all of those as well. Let's do a couple more of these while we are at it. What if my art director tells me that I want all of these to be a different color instead? Well, in this case, I want to delete the text out of Find what. When the Find what and Change to fields are blank, then it's only going to find and change the formatting. So in this case, I'm going to click in the Find format, and say I want to look for anything that's that particular color, and then I want to change it to something else.

I will click and change Format, I will click on Basic Character Formats, and you can see that I can actually just delete the text out of here. When I delete that, it means, don't pay attention to those of all; don't apply formatting to those things. I am just going to change the character color itself. Maybe I will pick this orange instead. Once again, the Find format and Change format fields show me exactly what's going to be found, and what's going to be changed. I will click Change All, and it changed all of them.

Two more things to look out for inside the Fine/Change dialog box. First is, whenever you do apply some formatting in Find or Change, you will get that little eye icon; that means that search format, or change format exists. It's just a little alert that says, watch out; there is something selected down below. If you wanted to clear out that formatting, then you click on the little trashcan in the lower right corner of each of these fields. When you click on that, it simply strips away all the formatting, and leaves it blank. Consistency and efficiency; that's what it's all about. Changing text formatting with Find/Change ensures consistency throughout your document, and there is hardly anything more efficient than this feature.

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This video is part of

Image for InDesign CS6 Essential Training
InDesign CS6 Essential Training

113 video lessons · 82787 viewers

David Blatner
Author

 
Expand all | Collapse all
  1. 1m 23s
    1. What is InDesign?
      1m 23s
  2. 2m 38s
    1. Welcome
      1m 0s
    2. Using the exercise files
      1m 38s
  3. 21m 19s
    1. Getting started
      3m 33s
    2. Adding or editing text
      3m 23s
    3. Adding or replacing graphics
      4m 31s
    4. Moving objects around
      4m 55s
    5. Printing and creating a PDF
      4m 57s
  4. 26m 6s
    1. Exploring the application window
      6m 25s
    2. Navigating and magnifying pages and objects
      6m 24s
    3. Setting rulers and measurements
      2m 35s
    4. Working with panels
      3m 58s
    5. Setting the view quality of artwork
      2m 31s
    6. Adjusting view and preview settings
      4m 13s
  5. 27m 52s
    1. Creating new documents
      7m 39s
    2. Saving and reverting documents
      4m 2s
    3. Saving for CS4 and CS5 with IDML
      2m 24s
    4. Setting the margin and column guides
      4m 29s
    5. Putting ruler guides on the page
      5m 7s
    6. Bleeding colors or images off the side of the page
      4m 11s
  6. 23m 37s
    1. Inserting, deleting, and moving pages
      4m 32s
    2. Changing page size
      4m 38s
    3. Creating and applying master pages
      5m 18s
    4. Overriding master page items
      2m 43s
    5. Adding page numbering
      2m 22s
    6. Changing page numbering with sections
      4m 4s
  7. 52m 47s
    1. Understanding text frames
      3m 38s
    2. Typing and editing text
      4m 48s
    3. Inserting special characters
      4m 1s
    4. Importing text
      3m 47s
    5. Threading text frames
      3m 12s
    6. Setting text frame columns
      4m 31s
    7. Setting text inset and vertical justification options
      3m 48s
    8. Allowing text frames to grow and shrink
      4m 5s
    9. Putting text on a path
      5m 50s
    10. Using the Story Editor
      5m 10s
    11. Checking spelling
      5m 12s
    12. Using Find/Change
      4m 45s
  8. 28m 19s
    1. Importing graphics
      8m 20s
    2. Using the Links panel
      7m 17s
    3. Editing graphics in their original app
      3m 10s
    4. Fitting graphics to the frame
      5m 1s
    5. Taking advantage of image transparency and clipping paths
      4m 31s
  9. 35m 49s
    1. Selecting objects
      5m 2s
    2. Applying basic strokes and fills
      5m 6s
    3. Colorizing images
      1m 59s
    4. Adjusting transparency
      4m 4s
    5. Adding drop shadows
      3m 33s
    6. Using other transparency effects
      5m 15s
    7. Copying and formatting with the Eyedropper tool
      5m 59s
    8. Finding and changing object formatting
      4m 51s
  10. 18m 34s
    1. Creating color swatches
      4m 33s
    2. Understanding the danger and power of unnamed colors
      5m 46s
    3. Creating gradient swatches
      3m 53s
    4. Applying gradients
      4m 22s
  11. 15m 27s
    1. Editing frame and path shapes
      5m 8s
    2. Adding rounded corners and other corner options
      4m 8s
    3. Making polygons and starbursts
      1m 59s
    4. Creating text outlines
      4m 12s
  12. 37m 56s
    1. Positioning objects with the Gap tool
      3m 54s
    2. Stacking objects
      2m 5s
    3. Creating and controlling layers
      5m 27s
    4. Managing objects in the Layers panel
      3m 33s
    5. Grouping and locking objects
      3m 10s
    6. Nesting objects
      3m 23s
    7. Aligning and distributing objects
      4m 20s
    8. Understanding text wrap
      5m 51s
    9. Using anchored objects
      6m 13s
  13. 26m 16s
    1. Duplicating objects
      5m 37s
    2. Collecting, conveying, and placing content
      8m 58s
    3. Rotating objects
      2m 22s
    4. Scaling objects
      4m 21s
    5. Skewing objects
      1m 8s
    6. Mirroring objects
      3m 50s
  14. 24m 19s
    1. Applying basic character styling
      7m 31s
    2. Applying advanced character formatting
      4m 28s
    3. Changing case
      3m 23s
    4. Using Find/Change for text formatting
      5m 3s
    5. Using Find Font
      3m 54s
  15. 32m 51s
    1. Applying formatting to a paragraph
      4m 4s
    2. Spanning a paragraph across multiple columns
      2m 10s
    3. Splitting a paragraph into multiple columns
      1m 52s
    4. Using drop caps
      3m 26s
    5. Setting tabs
      7m 36s
    6. Adding rules (lines) above or below a paragraph
      3m 23s
    7. Adding automatic bullets
      4m 10s
    8. Numbering paragraphs
      6m 10s
  16. 19m 47s
    1. Creating and applying paragraph styles
      6m 10s
    2. Using character styles
      4m 45s
    3. Editing and redefining styles
      2m 20s
    4. Using object styles
      2m 47s
    5. Applying styles with Quick Apply
      3m 45s
  17. 39m 59s
    1. Creating a table
      4m 29s
    2. Adjusting rows and columns
      4m 36s
    3. Adding and deleting rows and columns
      3m 0s
    4. Formatting a table
      4m 32s
    5. Formatting cells
      6m 2s
    6. Applying table styles
      5m 33s
    7. Placing graphics in cells
      3m 1s
    8. Importing Microsoft Word and Excel tables
      8m 46s
  18. 16m 45s
    1. Building a multi-document book
      7m 27s
    2. Creating "continued on..." jump lines
      3m 51s
    3. Constructing a table of contents (TOC)
      5m 27s
  19. 23m 8s
    1. Exporting EPUBs
      6m 12s
    2. Creating an interactive PDF
      12m 49s
    3. Building a Flash SWF
      4m 7s
  20. 28m 1s
    1. Checking a document with the Preflight panel
      5m 26s
    2. Packaging for output
      3m 34s
    3. Using the Print dialog box
      4m 52s
    4. Printing a small booklet
      2m 46s
    5. Exporting a PDF
      7m 56s
    6. Exporting text
      3m 27s
  21. 1m 25s
    1. Next steps
      1m 25s

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