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Using Apply Next Style

From: InDesign CS4 Beyond the Basics

Video: Using Apply Next Style

No one enjoys applying paragraph styles to a bunch of text, but many of us have to do it every day, one paragraph at a time. For example, I have the sheet_v4 document open from the Exercise Files and I can see that I need to format a bunch of text here. I am going to double-click on this first paragraph as the payment options; I will open my Paragraph Styles panel. That one, I pull this out, it will be easier to see it. And I need to apply the subhead to this paragraph and place the cursor on the next paragraph and apply Body to that and then over here apply subhead and then Body and subhead and Body and subhead and so on.

Using Apply Next Style

No one enjoys applying paragraph styles to a bunch of text, but many of us have to do it every day, one paragraph at a time. For example, I have the sheet_v4 document open from the Exercise Files and I can see that I need to format a bunch of text here. I am going to double-click on this first paragraph as the payment options; I will open my Paragraph Styles panel. That one, I pull this out, it will be easier to see it. And I need to apply the subhead to this paragraph and place the cursor on the next paragraph and apply Body to that and then over here apply subhead and then Body and subhead and Body and subhead and so on.

And you know what? This is a recipe for boredom. This would make me crazy if I had to do this day in and day out. There has got to be a faster way. I mean, wouldn't it be great if you could just apply a bunch of different paragraph styles with a single click? In fact there is and it's called Next Style. Let me show you how it works. I am going to press Command+Z or Ctrl+Z on Windows just three times to go back to where I was and let's see how Next Style works. I am going to edit my subhead style by right-clicking on it or Ctrl-clicking with a one button mouse and choose Edit Subhead. There we go, now see this feature here, Next Style? I am going to set this to Body. The way Next Style usually is used is that if you are actually typing along in the subhead style and you hit a Return to go to the next line, Return or Enter to go to the next paragraph, it will automatically switch to Body. That's how it works in InDesign and Microsoft Word and lots of other programs.

But I am going to use Next Style a little bit differently. So I have set up subhead to have a Next Style of Body, click OK and now I am going to edit Body to have a Next Style of subhead. All right, so it is going to go back and forth. Now, I need to apply that back and forth to all this text. So I will select this text, I will select down to here. I just quadruple-clicked and dragged down to about here because I don't need to apply it to this text down here. That is different formatting. But this is the text I need to apply that to. Now, I am going to go over to the subhead and right-click on it or Ctrl-click with a one button mouse in order to get my Context menu. I am not going to edit the subhead or duplicate or delete it. I am going to Apply the subhead and then Next Style and you will only see this if you have selected more than one paragraph or a text frame that has more than one paragraph in it and you have setup your paragraph styles to have a Next Style.

So let's try it out. I will click on it and we can see with a single click all of that formatting was done, the subhead, Body, subhead, Body, subhead, Body and so on. It's a thing of beauty. I love it. Now, this text down here should be formatted differently, but that will just take a couple of clicks. I will just drag over that and click Body, drag over here and select the numbered list and I am done. So that's not so hard. That's not tedious. Let's see one more example of this. I am going to press Shift+Page Up to go to the previous page and let's move the paragraph styles over here, so we can see that I have got three different text frames over here. I will zoom-in and we can see that each of these has a pattern, a head, a description and a price, head, description, price and so on.

All right, so as soon as you see a pattern like that with three different kinds of paragraphs or more, know that you can use this Next Style trick. Now, this time I am not going to apply one at a time manually; I am going to create an Object style. So I will select my Selection tool. I will come out here and get my Object Styles panel and I am going to Option-click or Alt-click on the New Style button to open a New Object Style dialog box. I am just going to call this products, okay. Now, here is the trick. Paragraph Styles, the Paragraph Styles pane of the New Object Style dialog box lets me specify a paragraph style. And in this case I want to choose the first paragraph style in the dialog box and that was ProductHead. Now, I went ahead and made a ProductHead, a Product Description, Product Price style for us already. I set up the Next Styles just so I don't have to bore you us doing that all over again. But in this case I want to apply ProductHead first and then have it do the Description and the Price for me.

And the key to that is of course the Apply the Next Style checkbox. Turn that on and watch the magic happen. But before I do that I need to turn off all of these other checkboxes. Actually I don't need to technically, but in this particular case I don't need all of these other features in here. Actually there is a little shortcut. Let me show you a trick. Option-click on the checkbox will toggle the setting for all the other checkboxes. So if I Option or Alt-click on Windows on that, it turns that one on and turns all the others off.

And I can turn that Transparency off manually. So there is a little trick so I can just set up paragraph styles. Again not essential, but for this particular object style I don't need any of the other settings. I just want paragraph styles. Click OK and now let's see if it works. I am going to select all three of these text frames and then I am going to come over here and click on products and we are done. With one click I have applied that formatting to all of those different paragraphs. Now, of course this all relies on a repeating pattern of styles to work. But for many of us this one little hidden feature can shave off a bunch of tedious work each day.

Show transcript

This video is part of

Image for InDesign CS4 Beyond the Basics
InDesign CS4 Beyond the Basics

90 video lessons · 24831 viewers

David Blatner
Author

 
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  1. 2m 11s
    1. Welcome
      1m 3s
    2. Using the exercise files
      1m 8s
  2. 25m 16s
    1. Reviewing Control panel shortcuts
      8m 34s
    2. Managing panels
      6m 14s
    3. Letting InDesign do the math
      2m 52s
    4. Using Selection tool clicks
      1m 39s
    5. Using Quick Apply shortcuts
      3m 2s
    6. Setting up context shortcuts
      2m 55s
  3. 23m 51s
    1. Using column guides
      3m 42s
    2. Formatting and positioning guides
      5m 15s
    3. Setting first baseline options
      5m 30s
    4. Using the Document grid
      3m 13s
    5. Setting bleeds
      3m 3s
    6. Using slugs
      3m 8s
  4. 48m 2s
    1. Shuffling pages (or not)
      2m 47s
    2. Scaling objects to a specific size
      2m 32s
    3. Aligning objects to a page
      4m 41s
    4. Using advanced libraries
      4m 5s
    5. Using advanced anchored objects
      11m 21s
    6. Setting non-printing objects
      3m 10s
    7. Creating notes
      5m 23s
    8. Using Data Merge
      10m 41s
    9. Creating templates
      3m 22s
  5. 39m 32s
    1. Creating polygons and starbursts
      2m 35s
    2. Setting custom stroke styles
      5m 15s
    3. Using advanced effects
      8m 46s
    4. Making masks in InDesign
      4m 10s
    5. Integrating InDesign and Illustrator
      4m 59s
    6. Setting compound paths
      5m 4s
    7. Using advanced clipping paths
      6m 6s
    8. Using advanced image transparency
      2m 37s
  6. 55m 26s
    1. Using advanced text formatting
      5m 37s
    2. Using other languages
      4m 22s
    3. Setting advanced paragraph numbering
      3m 12s
    4. Using GREP to find/change
      6m 54s
    5. Managing glyphs
      5m 6s
    6. Finding and changing glyphs
      2m 39s
    7. Adding footnotes
      7m 57s
    8. Creating outlines
      3m 39s
    9. Setting conditional text
      9m 16s
    10. Creating cross-references
      6m 44s
  7. 33m 3s
    1. Advanced text importing
      7m 49s
    2. Using Apply Next Style
      5m 4s
    3. Advanced text styling
      6m 9s
    4. Setting load styles
      2m 58s
    5. Linking to text files on disk
      4m 1s
    6. Understanding GREP styles
      7m 2s
  8. 1h 4m
    1. Building a multi-document book
      4m 42s
    2. Setting page numbering across books
      7m 53s
    3. Setting chapter numbering
      6m 7s
    4. Using the Section Marker feature
      6m 53s
    5. Creating "Continued On..." numbers
      4m 44s
    6. Synchronizing documents in a book
      5m 41s
    7. Creating a table of contents
      11m 24s
    8. Indexing documents
      7m 24s
    9. Generating an index
      6m 47s
    10. Printing or exporting a book
      3m 10s
  9. 46m 4s
    1. Creating hyperlinks
      12m 53s
    2. Setting bookmarks
      6m 7s
    3. Creating buttons
      11m 16s
    4. Making movies
      8m 24s
    5. Creating sounds
      4m 51s
    6. Setting page transitions
      2m 33s
  10. 25m 59s
    1. Setting up swatch and style defaults
      3m 24s
    2. Using mixed ink colors
      6m 16s
    3. Working with duotones
      4m 23s
    4. Overprinting
      2m 10s
    5. Ink aliasing
      4m 50s
    6. Using the Kuler panel
      4m 56s
  11. 50m 27s
    1. Creating the transparency blend space
      4m 6s
    2. Understanding InDesign color settings
      9m 8s
    3. Assign Profile and Convert to Profile
      3m 26s
    4. Working with RGB images
      7m 54s
    5. Working with CMYK images
      6m 28s
    6. Soft-proofing
      5m 18s
    7. Managing color at print time
      7m 25s
    8. Managing color in a PDF export
      6m 42s
  12. 42m 1s
    1. Embedding preflight profiles
      5m 1s
    2. Using the Transparency Flattener preview
      3m 23s
    3. Reviewing Transparency Flattener settings
      6m 30s
    4. Setting print presets
      3m 35s
    5. Setting PDF presets
      3m 21s
    6. Exporting to XHTML
      7m 42s
    7. Exporting to SWF
      6m 45s
    8. Exporting to XFL
      5m 44s
  13. 25m 58s
    1. Understanding XML and InDesign
      6m 51s
    2. Structuring InDesign content
      4m 17s
    3. Importing XML
      6m 57s
    4. Exporting to XML
      7m 53s
  14. 34s
    1. Goodbye
      34s

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