InDesign CS3 One-on-One: Style Sheets
Illustration by Don Barnett

Updating two styles in one pass


From:

InDesign CS3 One-on-One: Style Sheets

with Deke McClelland

Video: Updating two styles in one pass

In this exercise, we are going to modify a character style and actually, we are going to modify two character styles in one fell swoop. That is how cool this exercise is. I am working inside of a catch-up document called All character styles.indd, so called because I have now assigned all character styles to this document. This document is found inside of the O4 CharStyles folder. If you are still working inside of the Page 191 document, by all means stick with it. Alright now, where my One-on-One books are concerned, each one of the lessons inside of the book has a special color assigned to it and that color is the color that I use for headlines and callouts here, these special figure cross references and other special type inside of the document.
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  1. 45m 34s
    1. How style automation works and why every file needs it
      2m 26s
    2. Installing the DekeKeys shortcuts
      3m 58s
    3. Meet the Eyedropper tool
      2m 12s
    4. Using the "loaded" Eyedropper
      2m 23s
    5. Loading new attributes
      1m 33s
    6. Lifting some attributes (and not others)
      4m 18s
    7. Eyedropper FYIs
      4m 51s
    8. The five kinds of style sheets
      3m 17s
    9. Meet the paragraph style
      2m 45s
    10. Applying the Find/Change command
      3m 41s
    11. The style sheet domino effect
      4m 10s
    12. Meet the object style
      4m 18s
    13. Appending a paragraph style to an object style
      2m 5s
    14. The power of the local override
      3m 37s
  2. 29m 56s
    1. The most common and useful style sheet
      40s
    2. Creating a paragraph style
      3m 56s
    3. The Paragraph Style Options dialog box
      3m 55s
    4. Assigning a keypad shortcut
      3m 8s
    5. The better way to create a style
      1m 29s
    6. Basing one style on another
      3m 15s
    7. Assigning a Next Style setting
      2m 30s
    8. Creating a closed style loop
      1m 39s
    9. Using the Quick Apply function
      3m 29s
    10. Formatting an entire story in one click
      2m 43s
    11. Auto-formatting as you type
      3m 12s
  3. 20m 41s
    1. Style sheets are dynamic
      38s
    2. Changing the font for multiple style sheets
      4m 29s
    3. Updating a shared attribute
      2m 23s
    4. Type style, skew, and tracking
      4m 12s
    5. Clearing and integrating local overrides
      3m 5s
    6. Removing widows with Balance Ragged Lines
      2m 47s
    7. Additional tricks for clearing overrides
      3m 7s
  4. 35m 9s
    1. Styling words, numbers, and symbols
      1m 15s
    2. Organizing style sheets
      6m 14s
    3. Character styles protect overrides
      5m 21s
    4. Creating a character style
      3m 44s
    5. Prioritizing style sheet shortcuts
      5m 23s
    6. Applying your new character style
      2m 50s
    7. Updating two styles in one pass
      4m 23s
    8. When in doubt, be obsessive
      5m 59s
  5. 1h 17m
    1. Character styles on steroids
      1m 15s
    2. Repeating style elements
      3m 59s
    3. Establishing a nested style
      3m 32s
    4. Setting the range of a nested style
      4m 3s
    5. Troubleshooting the nested range
      6m 49s
    6. Assigning automatic numbers
      2m 13s
    7. Assigning automatic bullets
      4m 49s
    8. Starting and restarting numbered sequences
      4m 15s
    9. Nesting a number or bullet style
      4m 45s
    10. Setting precise guidelines
      6m 23s
    11. Right-aligning numbers
      7m 31s
    12. Center-aligning bullets
      4m 9s
    13. Auto-numbering figures
      3m 0s
    14. Creating a custom Number setting
      4m 18s
    15. Specifying a chapter number
      3m 9s
    16. Numbering across threaded frames
      4m 4s
    17. Using a "list" to number across stories
      4m 28s
    18. What you can and can't do
      4m 36s
  6. 53m 12s
    1. If you make tables, listen up
      1m 0s
    2. A tale of two tables: Introducing the document
      2m 15s
    3. Creating a cell style
      5m 8s
    4. Adjusting the Inset values
      3m 36s
    5. Formatting the body of a table
      4m 22s
    6. Creating and applying column styles
      5m 32s
    7. Creating an all-inclusive table style
      4m 42s
    8. Converting and styling a table
      4m 48s
    9. Fixing formatting errors
      4m 20s
    10. Fixing row height and column width
      5m 24s
    11. An argument for independent cell styles
      2m 33s
    12. Making a dependent cell style
      3m 25s
    13. Selectively applying a cell style
      6m 7s
  7. 1h 10m
    1. The convergence of very nearly everything
      1m 18s
    2. Updating a style from the Find Font command
      4m 23s
    3. Step, Repeat, and Distribute
      4m 57s
    4. Adding text; removing style
      3m 2s
    5. Object-level formatting attributes
      3m 48s
    6. Creating an object style
      3m 42s
    7. Creating paired paragraph styles
      6m 27s
    8. Nesting paired paragraph styles
      3m 8s
    9. Inline and above line graphics
      5m 18s
    10. Creating an anchored object
      6m 29s
    11. Viewing frames and threads
      3m 52s
    12. Creating an anchored object style
      3m 48s
    13. Establishing anchored object defaults
      3m 44s
    14. Problems? Fit the frame to the contents
      4m 35s
    15. Employing a highly selective object style
      5m 27s
    16. The best way to anchor objects
      2m 23s
    17. Moving and anchoring text and objects
      4m 4s
  8. 1m 7s
    1. Goodbye
      1m 7s

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Watch the Online Video Course InDesign CS3 One-on-One: Style Sheets
5h 37m Intermediate Apr 04, 2008

Viewers: in countries Watching now:

Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.

Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.

Topics include:
  • Replicating formatting attributes with the Eyedropper tool
  • Creating and applying paragraph styles
  • Formatting stories with New Style and Quick Apply
  • Understanding and exploiting local overrides
  • Augmenting text with character styles
  • Employing nested and numbered styles
  • Using a "list" to number across stories
  • Working with table and cell styles
  • Creating and employing object styles
  • Automating whole page designs with anchored object styles
Subject:
Design
Software:
InDesign
Author:
Deke McClelland

Updating two styles in one pass

In this exercise, we are going to modify a character style and actually, we are going to modify two character styles in one fell swoop. That is how cool this exercise is. I am working inside of a catch-up document called All character styles.indd, so called because I have now assigned all character styles to this document. This document is found inside of the O4 CharStyles folder. If you are still working inside of the Page 191 document, by all means stick with it. Alright now, where my One-on-One books are concerned, each one of the lessons inside of the book has a special color assigned to it and that color is the color that I use for headlines and callouts here, these special figure cross references and other special type inside of the document.

So in the case of this document the special color is blue, not brown, and in fact, you will be glad to know mud brown is never a choice. It's never one of the colors that I use inside of my book. So I need to take all of this mud brown text here which I call Autumn Brown of course, just to make it sound more attractive. All this mud brown text right here and I need to replace it with blue. There's a couple of different ways I could work. One way is I could go ahead and hide the Character Styles palette and I am going to bring up the Swatches palette and you can bring up the Swatches palette by going to the Window menu and choosing Swatches or you can press the F5 key and right there is Autumn Brown. Notice that Autumn Brown Swatch and by the way, you should make sure that nothing inside of your document is selected because were it selected if you went ahead and clicked on your text and then selected Autumn Brown, Oh my goodness! The problem becomes just so much worse. The entire document is now mired in mud.

Bad document! Alright, so Undo that modification there, press Ctrl+Shift+A, Command+Shift+A on the Mac to make sure nothing is selected and then grab Autumn Brown and you can drag it in the Trash. If you don't want to have anything to do with Autumn Brown anymore inside of this document, then throw it away. Drag it to the Trashcan or just click on a Trashcan icon if you want, in which case InDesign is going to come up and say, "Yo, bud. You have assigned, you may want to throw away Autumn Brown, you may think it is a really ugly color, but you have assigned it to some key items inside of your document. So I beg you to go ahead and replace that color with some other color." You would say, "Hey, PANTONE 203-1!" Because that is the primary color for this document.

And then you would click OK and that takes care of the problem. In fact, it really takes care of the problem. If I were to double click inside some text here, I will click inside the number right there between the one and the period, and I will go to my Character Styles palette, notice there is no override. And if I were to double click, it just says the settings are 11 point along with PANTONE DS 203-1. Hey, great, awesome. But what if you don't hate that Autumn Brown that much? You may want to use it elsewhere; you just don't want to use it for this type. Well, you go ahead and press Ctrl+Z in order to Undo the deletion of that Swatch, so it is still available to you, and by the way, anytime you want to assign color to a style sheet, that color has to be saved off as a Swatch, just little additional FYI there for you.

Alright, so. What's another way to work? Well, another way to work is again, make sure that nothing is selected, press Ctrl+Shift+A, Command+Shift+A on a Mac, just to make sure, then bring up the Character Styles palette. And since I want to affect both Step number and Step leader, remember that I have setup Step leader to be the child of Step number because Step leader, if I double click, you can see that Based On is set to Step number, great. So Step number is the parent. So the only one that I have to address, the only one that I have to edit is Step number. So I'll double click on Step number and I'll go to Character Style right there, which I could also get to by pressing Ctrl+4 or Command+4 on a Mac because it's the fourth entry inside this Character Style Options dialog box. So you can still switch around between panels using your number keys if you want to. Then I would switch from Autumn Brown, but of course, up here to PANTONE 203-1.

So it is not necessary to delete the swatch or anything like that, just go ahead and select it and then click OK in order to make your modification. And in that one operation I have updated both the parent Step number and the child Step leader styles. Awesome. In the next and final exercise, I will show you how to update yet another character style which will give you a glimpse into why in the world I am choosing to work this way.

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