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Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.
Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.
In this exercise, we are going to modify a character style and actually, we are going to modify two character styles in one fell swoop. That is how cool this exercise is. I am working inside of a catch-up document called All character styles.indd, so called because I have now assigned all character styles to this document. This document is found inside of the O4 CharStyles folder. If you are still working inside of the Page 191 document, by all means stick with it. Alright now, where my One-on-One books are concerned, each one of the lessons inside of the book has a special color assigned to it and that color is the color that I use for headlines and callouts here, these special figure cross references and other special type inside of the document.
So in the case of this document the special color is blue, not brown, and in fact, you will be glad to know mud brown is never a choice. It's never one of the colors that I use inside of my book. So I need to take all of this mud brown text here which I call Autumn Brown of course, just to make it sound more attractive. All this mud brown text right here and I need to replace it with blue. There's a couple of different ways I could work. One way is I could go ahead and hide the Character Styles palette and I am going to bring up the Swatches palette and you can bring up the Swatches palette by going to the Window menu and choosing Swatches or you can press the F5 key and right there is Autumn Brown. Notice that Autumn Brown Swatch and by the way, you should make sure that nothing inside of your document is selected because were it selected if you went ahead and clicked on your text and then selected Autumn Brown, Oh my goodness! The problem becomes just so much worse. The entire document is now mired in mud.
Bad document! Alright, so Undo that modification there, press Ctrl+Shift+A, Command+Shift+A on the Mac to make sure nothing is selected and then grab Autumn Brown and you can drag it in the Trash. If you don't want to have anything to do with Autumn Brown anymore inside of this document, then throw it away. Drag it to the Trashcan or just click on a Trashcan icon if you want, in which case InDesign is going to come up and say, "Yo, bud. You have assigned, you may want to throw away Autumn Brown, you may think it is a really ugly color, but you have assigned it to some key items inside of your document. So I beg you to go ahead and replace that color with some other color." You would say, "Hey, PANTONE 203-1!" Because that is the primary color for this document.
And then you would click OK and that takes care of the problem. In fact, it really takes care of the problem. If I were to double click inside some text here, I will click inside the number right there between the one and the period, and I will go to my Character Styles palette, notice there is no override. And if I were to double click, it just says the settings are 11 point along with PANTONE DS 203-1. Hey, great, awesome. But what if you don't hate that Autumn Brown that much? You may want to use it elsewhere; you just don't want to use it for this type. Well, you go ahead and press Ctrl+Z in order to Undo the deletion of that Swatch, so it is still available to you, and by the way, anytime you want to assign color to a style sheet, that color has to be saved off as a Swatch, just little additional FYI there for you.
Alright, so. What's another way to work? Well, another way to work is again, make sure that nothing is selected, press Ctrl+Shift+A, Command+Shift+A on a Mac, just to make sure, then bring up the Character Styles palette. And since I want to affect both Step number and Step leader, remember that I have setup Step leader to be the child of Step number because Step leader, if I double click, you can see that Based On is set to Step number, great. So Step number is the parent. So the only one that I have to address, the only one that I have to edit is Step number. So I'll double click on Step number and I'll go to Character Style right there, which I could also get to by pressing Ctrl+4 or Command+4 on a Mac because it's the fourth entry inside this Character Style Options dialog box. So you can still switch around between panels using your number keys if you want to. Then I would switch from Autumn Brown, but of course, up here to PANTONE 203-1.
So it is not necessary to delete the swatch or anything like that, just go ahead and select it and then click OK in order to make your modification. And in that one operation I have updated both the parent Step number and the child Step leader styles. Awesome. In the next and final exercise, I will show you how to update yet another character style which will give you a glimpse into why in the world I am choosing to work this way.
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