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In the previous chapter, we looked at the macro issues of placing our text into InDesign, or copying and pasting our text into InDesign. Now we are going to look at some of the specifics of what we can do with the text once it's there. We are going to look at text selection methods, and some simple techniques for resizing our text, and for changing the leading, or the line spacing. So first of all, text selection. I have here a 6 page document. It is an excerpt of Moby Dick, and I am just going to zoom in on the first paragraph.
We can see that, first of all, I have my hidden characters shown. Always a good idea to work with the hidden characters shown. That way we can make sure that when we intend to select a paragraph, that we do indeed have the whole paragraph selected. And if I double-click with my Selection tool on my text frame, it automatically converts me to my Type tool, and then when I click four times, we can see that I have the whole paragraph selected. Now, if I were doing that without my hidden characters Shown, and instead of clicking four times, if I were just swiping through the text, there is a good possibility that I might -- I will now show my hidden characters again -- not include that hidden character as part of this selection.
And there we have a potential problem, because I could now go on and potentially end up with mixed formats in this paragraph, and that can lead to some unpredictable spacing, and some spacing problems. So I always want to work with my hidden characters shown. So we have seen that 4 clicks will get a paragraph, 2 clicks for a word, 3 clicks for a line, 5 clicks for the whole story. Now, 5 clicks seems a little bit unwieldy, and it is. Command + A or Control+A will also allow you to select the whole story.
If I have just a single word selected, and I want to extend my selection by a word at a time, I can hold down Command+Shift or Control+Shift, and press my right arrow, and you can see that that's extending my selection by one word at a time. To extend the selection to the end of the paragraph, Command+Shift, and the down arrow. Down arrow again will select the next paragraph, and so on. Up arrow will select the text above the cursor. So now let's look at some text resizing options.
Of course, we can just come in and type in the size that we are after right here. We can type in any size that we like. We can use, if we wish, a size from the typescale, but we don't need to limit ourselves to any of these sizes. We can type in fractional sizes if we want. But perhaps easier than that, a bit more visual than that, and I think, at times, quicker than that, when we have to type selected, we can use this keyboard shortcut: Command+Shift or Control+Shift, and the more than key.
That's two to the right of the M key. And that's going to increase my type size by two points at a time. Specifically, it will increase your type by your specified unit of increment that's in your Preferences. So Command+Shift+greater than, or Command+Shift+lesser than will increase or decrease your point size by your unit of increment. Now let's go and have a look at what increment we have specified, and it's right here; Size/Leading. So currently we are going 2 points bigger or smaller.
I would like that to be 1 point, and that's generally what I prefer; 1 point. So now when I use those same keyboard shortcuts, just a single point at a time. That same preference also applies to the leading when you are adjusting your leading using keyboard shortcuts. The keyboard shortcuts for leading; Option or Alt and the up arrow to go tighter; Option or Alt and the down arrow to go to looser. To change our font, we can come and just choose from our Font menu right there, but if we'd like to access that really quickly, assuming we are in our character formats, the following keyboard shortcut, Command+6 or Control+6, would jump us to the Font menu, where we can just start typing in the first few characters of the font that we were after. So I want Adobe Caslon Pro, I will start typing in, it jumps to the closest match, I press the Tab key, and that change takes effect.
I can press the Tab key to move through the different fields on the control panel, and let's say, I wanted to increase the type size, I could also do that there. Another useful tip I would like to point out is the ability to use drag-and-drop text editing. Now, in order to use drag-and-drop text editing, we need to have a preference turned on. So I am going to go to the Preferences, and to Type, and this is the one that we need turned on.
Drag and Drop Text Editing, I need to check Enable in Layout View. Having done that, when I have a text selection, if I want to change the position of this text, rather than using copy and paste, I can just drag, and it will change its position within the layout. I could, if I wanted to, drag that from one page to another, although that can sometimes be a little bit unwieldy. But there we can see I have just dragged and dropped it, and we have completely changed the order of that text.
Drag-and-drop text editing really comes into its own, when you're working with tables. The ability to be able to drag and drop data from one table cell to another is very timesaving. So I would highly recommend you have that turned on. And I guess the reason it is not turned on by default is that if you are unaware of it, then it could potentially cause you some problems, because there is the chance that you could, with the text selection active, unwittingly just drag and drop that text to another location. But as long as you're aware of what it does, and how it does it, then I think it's a very useful thing.
So here we have seen sizing our type and our leading, or line spacing, using keyboard shortcuts, different methods for selecting our type, as well as the usefulness of drag-and-drop text editing.
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