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In this chapter we will be talking about styles, paragraph styles, character styles, and object styles. And I can't stress enough how absolutely essential it is to work with styles, for consistency and for efficiency and also for creativity because styles make it a lot easier for us to edit our documents and experiment with different layouts. So I am going to begin by just taking a look at this document, let's turn the Guides off. This document is just full with dummy text, but I have in here all the major types of styles that I will be demonstrating.
So we have Paragraph Styles, which apply to, you guessed it, paragraphs, and we have Object Styles, which apply to pictures, in this case, they apply to frames. In the case of this document Object Styles are determining how the pictures fit, or fill, the frames. And then we also have some examples of Character Styles, where we have, in this case, some book titles that are called out in italic to give them emphasis. A character style is a more localized formatting within a paragraph.
Let's begin by switching documents, and I just want to show you how easy it is to format a document when you have styles set up. So I'm in the starting state of this document which is just exactly the same content as before, but without any of the formatting applied. I am going to fast track my styles here by coming to the Paragraph Styles panel and from the panel menu what I am going to do is I am going to load the paragraph and character styles from the finished document. This makes an important point that if you have styles already in one document you can repurpose them and use them in any other document, and you do it in just this way.
You navigate to the file that contains the styles you want, click Open, then those styles are loaded into your destination document. You can take all of them, as I am going to here, or you can take selected styles. So there are my styles, and you can see that I have organized them into style groups, style groups exist down here at the bottom of the Paragraph Styles panel, and these just make it easier to manage a document that has many styles. So I am going to start out on the first page, and I'm going to select all, and since most of the text is body text, that is the style that I will apply to everything, or everything at least that is part of the main text flow, just so we don't have the visual confusion of the Guides I'll press W to turn those off, and then let's zoom in on the text.
So now in this, the headline style, I am going to expand the heads group and then these are bylines, this is an Intro, this one is a Body First. This is a Head 2, Head 2s are followed by Body no indent, this is a Head 2 also, and that's also followed by a Body no indent. Incidentally I could select a portion of both of those paragraphs, and I can now come to Head 2, right-click on that and choose Apply "Head 2" then Next Styles so I am applying two styles in one go.
That's so long as I have a certain parameters set up for the first style in that sequence the Head 2, and if you just take a look that we can see that I do, I have a next style definition. While I am on this page, that needs to get a caption, which is in the next group, zoom out. One way in which we can speed up the application of our styles is by using Quick Apply, which is that lightning bolt right there, or if I press Command+Return I jump to Quick Apply.
Now I start typing in the first few characters of the style name that I'm after. So I have to know what is that I want and then press Return and then that is applied. Quick Apply, some people love it I have never really adopted it wholeheartedly, but every once in a while I do find it very useful because what it does is it groups your paragraph styles, your object styles, and your character styles all in one long menu, so it means you don't have to keep switching between one panel and the next. Another way in which you can apply your styles, which is very useful for a long continuous text flow, would be using the Story Editor, so here I am in my supporting article, and if I press Command+Y I jump to my Story Editor where we see we have the left-hand column, which tells me the style name that's currently applied.
Now I'm not going to see the formatting applied in the Story Editor, but I don't really need to. I can just select all of that, I can apply sidebar, select first paragraph, apply sidebar head, so I need to be familiar with the styles and what styles need to be applied to what text. Now when I close the Story Editor Command+Y, or Ctrl+Y, we are back in the layout and those styles have been applied. So you see it's really, really quick how I use the Quick Apply again, Command+Return, and this one needs to get the Pull Quote style, and I think I have missed some heads, here is another head right there, I will select those two, right-click, Apply "Head 2" then Next Style, there is another one.
So you can whip a document into shape. In next to no time once you have your style set up here is a Head 3, now a Head 3 uses another type of style, a nested style, which we saw a preview of when I was talking about Drop Caps. Nested styles allow us to combine, or nest, a character style in a paragraph style, in this case the character style is nested within the Head 3 paragraph style is the formatting that applies to the running head up to the colon.
Also we have some local formatting, now the local formatting, and this is interesting you will see here, Anna Karenina, when I applied the Body Style to that the local formatting was not wiped out, the local formatting remains. If I click in that piece of local formatting--and by local formatting what I mean is somebody has selected that text and just come up to the Font Style dropdown and made it italic, just like that. And then that will apply a Plus to the style name indicating that there is something different about that style.
Now we are going to see in an upcoming movie how we can leverage that local formatting and how we can turn it into character styling so that we get to have more control of it. But the point I want to make in this movie is just how quick and easy and effective and efficient and time-saving and good in every way it is to use Paragraph Styles, and in the next movie we will see how we can create those styles.
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