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Document Fonts is a very interesting new feature that they've had added to InDesign CS5. Let me show you how it works. So I just have a normal InDesign document open here in Normal view, but what is slightly abnormal or slightly new is this thing. Check this out. If I go to the Type menu and say that I'm curious about the fonts that I'm using in this document. I go to the Font menu to see which ones have checkmarks next to them. Suddenly, I see this new category at the top called Document-only.
Like, if there are missing fonts they'd be listed here as well. So in this area where normally I just see missing font list, there is just one called Document-only, that lists the fonts used in this document. Or if I go in the Type menu down to Find Font, which I'd probably do more often, and I select one of the fonts used and in the More Info pane, check out this section here to see like where is the font installed on my system, instead of showing me a path, it says Document-installed font. So what's that about? Let me tell you this is actually a very cool new feature in CS5.
When you open up an InDesign document in InDesign CS5, InDesign will automatically look in the same folder where the document is stored for another folder called Document fonts, which I happen to have loaded. So I'm switching back to the Finder and this would be true of course in Windows Explorer. Here is the document that I have opened. It's this one right here. At the same level of this file, there is a folder called Document fonts. Inside that Document fonts folder are all the fonts used in this document.
This is a new behavior of CS5. When you open up the document, it will automatically check to see if there is a Document fonts folder. If there is, it automatically installs those fonts in your system. If there are duplicates already installed, these fonts supersede the ones that are already installed. So this is perfect for say a service bureau. When you send them a document to print, if you have a folder in there called Document Fonts they don't need to manually load these fonts. InDesign will automatically load them for them on the fly.
Those fonts are good to go as far as printing or exporting to PDF or however these fonts need to be used. But what's key here is that they're only good for this document while it's open. If I create a new document, I'm just pressing Command+N or Ctrl+N and hitting Return, those fonts are not available in this document. You don't see the Document fonts thing loaded at the top. Or even let's say that I opened up a copy of that same California brochure, not inside that folder that had the Document fonts folder, but outside of it, okay, so there is no Document fonts folder here.
If I choose Open, we don't see those fonts available in this one either. But they are only available in the one that had that folder at the same level. When I close that document, those fonts automatically get uninstalled or of course when I quit InDesign. So how do you get the Document fonts folder in the first place? Well, one way is to just choose Package. Let's open up a completely new document, this HanselandPetal_Catalog. We'll just do the normal package routine which is File > Package.
Everything else is just the same as it was in CS4. Don't worry about that alert. That's just because we're using RGB pictures. There's the same printing instructions dialog box that nobody ever reads. Click Continue. You see that it still says Copy Fonts. So it's still going to give you the option of whether or not you want to create that folder full of fonts. It's turned on by default. So I'm just going to leave it turned on and have it create the folder on my desktop and choose Package. You still get the warning that people that you give this to are supposed to have the licensing rights to that font. This is just a convenience for you. Click OK.
Then InDesign goes ahead and packages the document just as it did previously. Well, let's take a look at that in the Finder or if you're following along in Windows, in Windows Explorer, I'm going to go to my Desktop. There is the folder that it created and there is the Document fonts folder that it automatically created. So it doesn't create one called Fonts anymore. That means that if I, then, zip up this folder and send it to somebody, then when they open it up in InDesign CS5 when they unzip it and they double-click on this guy, these fonts will automatically load in their system.
I don't need to worry about them getting any missing fonts warnings, which is pretty cool. Now there are a couple caveats here. First of all, it doesn't quite work cross-platform. So on the Macintosh, you can use a . dfonts, which are some of the system fonts. If I use that in my InDesign document, then when I choose Package, it'll go ahead and package that dfont, but those dfonts cannot be read by a Windows user. So if I sent them this Package and they opened up this file, well, what happen is, well, don't worry about the document won't explode or anything, but they would get an alert saying that font was missing.
They're just the regular warning that you'd normally get. So just keep that in mind. It doesn't quite cross-platform, if you're using platform specific fonts, which you shouldn't be doing anyway. By the way, you don't have to rely on the Package command to create this folder. If you have any InDesign document that's going to be opened by CS5, you can just manually create a new folder called Document fonts and copy and paste your fonts right into there. So there's nothing special or magical just because this was created by the Package command. You can do it on your own. Just match the name and I assume the case of the name perfectly.
That's what InDesign will be looking for when it opens up the document. So it's pretty cool that InDesign will now automatically load and unload fonts on the fly when I'm working with InDesign CS5.
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