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Author David Blatner provides in-depth training on InDesign CS5, the print and interactive page layout application from Adobe, in InDesign CS5 Essential Training. The course shows how to create new documents with strong and flexible master pages, precisely position text and graphics, prepare documents for print, and export designs as interactive PDF or Flash SWF files. Exercise files are included with the course.
I know people who have actually put away Microsoft Word and they use InDesign as their sole Word Processor. It's true. Now while that does seem a little bit extreme to me. I mean, if you need an alternate Word Processor that works well with InDesign, I strongly recommend you take a look at Adobe InCopy. But that's said InDesign does let you type and edit text pretty efficiently. Let's take a look how. The first thing you need to know is that when you want the Type tool, you don't have to go and grab it out of the tool panel every time.
Just double-click on a text frame with either the Selection or the Direct Selection tool. Whenever you double-click it automatically switches to the Type tool and places the cursor exactly where you double-clicked. I love that feature, very efficient. Now I'll zoom in here with Command+2 or Ctrl+2 on Windows and I want to show you various ways that you could edit or move through your text. It's very important that you learn some keyboard shortcuts for moving through your text. For example, the Command+Left Arrow or Ctrl+Left Arrow on Windows moves one word to the left.
Command+Right Arrow or Ctrl+Right Arrow moves one word to the right. Command or Ctrl+Up Arrow moves to the beginning of a paragraph and Command or Ctrl+Down Arrow moves either to the end of the paragraph, as in this case here where there is no second paragraph here. Or if there is another paragraph it will move to the beginning of the next paragraph. Now if you add the Shift key to any of those keyboard shortcuts you actually select the text. For example, if I place my cursor back in the middle here and do a Command+Shift+Left Arrow, it selects the word off, and I could copy it, cut it or format it or whatever.
So the more that you want to work with text in InDesign, the more you are really going to want to use your keyboard shortcuts. Command+Up Arrow to jump to the beginning of the paragraph. If I want to select the entire paragraph it would be Command+Shift+Down Arrow. Now I have selected the entire paragraph. A couple of other quick shortcuts about selecting. You know that clicking places the Text Cursor and you probably know that double-clicking selects a word in a paragraph. But did you know that triple-clicking selects a line and quadruple-clicking 1234, actually selects an entire paragraph.
So that can be very handy as well. If you click five clicks in a row you actually select the entire story but there is a better way to select the entire story. If you really need an entire story then you just press Command+A or Ctrl+A on Windows, and that selects the entire story, so that's pretty good too. The other thing you need to know is about deleting text. Every now and again you have to delete something. Of course the Delete key or the Backspace key will move one letter at a time backward, or the Forward Delete key will move forward one letter at time.
So it actually deletes forward, and that's pretty cool too. If you want to make it one word at a time, add the Command or a Control key. For example if I want to remove this entire word now, I place the cursor at the end of the word and say Command+Delete and that deletes backward one word at a time. Or if I want to remove this word more I can place it before the word and do a Command+Forward Delete and that will delete forward one word. So that's very handy as well. Now I have really messed up the text in this story here, but that's okay, I might as well just mess it up a little bit more.
Let's say I want to drag-and-drop some text. I'll just drag over some text here and I want to move this some place else. A lot of InDesign users like drag-and-drop text, I personally don't actually. I am forever putting stuff in the wrong place so I don't like it, and so I am kind of happy that by default InDesign does not let you drag text from one place to another. But for those of you who do like drag-and-drop text, don't fret, InDesign will let you do it. In order for to get drag-and-drop text however, you have to change your Preference. So I'll go up to the InDesign menu and go down to the Preferences sub-menu.
Remember that on Windows this shows up in the Edit menu not the InDesign menu, and under the Preferences menu I'll choose Type, and in here you'll see there is an option for Drag and Drop Text Editing. Right now, it is disabled for the Layout View. That's what this is called here in the background. So if you turn this on, just click in that checkbox, click OK, now suddenly you're able to do drag-and-drop. You'll even notice that the cursor changes a little bit to indicate that, now that I have text selected I can click on it and drag it wherever I want to put it and then let go, and it will drop it right there.
So editing text, right on the document page here in the Layout View is acceptable, but it's not always efficient. Now later on in this chapter we are going to learn about something called the Story Editor and that often makes editing text much simpler.
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