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Typing and editing text

From: InDesign CS5 Essential Training

Video: Typing and editing text

I know people who have actually put away Microsoft Word and they use InDesign as their sole Word Processor. It's true. Now while that does seem a little bit extreme to me. I mean, if you need an alternate Word Processor that works well with InDesign, I strongly recommend you take a look at Adobe InCopy. But that's said InDesign does let you type and edit text pretty efficiently. Let's take a look how. The first thing you need to know is that when you want the Type tool, you don't have to go and grab it out of the tool panel every time.

Typing and editing text

I know people who have actually put away Microsoft Word and they use InDesign as their sole Word Processor. It's true. Now while that does seem a little bit extreme to me. I mean, if you need an alternate Word Processor that works well with InDesign, I strongly recommend you take a look at Adobe InCopy. But that's said InDesign does let you type and edit text pretty efficiently. Let's take a look how. The first thing you need to know is that when you want the Type tool, you don't have to go and grab it out of the tool panel every time.

Just double-click on a text frame with either the Selection or the Direct Selection tool. Whenever you double-click it automatically switches to the Type tool and places the cursor exactly where you double-clicked. I love that feature, very efficient. Now I'll zoom in here with Command+2 or Ctrl+2 on Windows and I want to show you various ways that you could edit or move through your text. It's very important that you learn some keyboard shortcuts for moving through your text. For example, the Command+Left Arrow or Ctrl+Left Arrow on Windows moves one word to the left.

Command+Right Arrow or Ctrl+Right Arrow moves one word to the right. Command or Ctrl+Up Arrow moves to the beginning of a paragraph and Command or Ctrl+Down Arrow moves either to the end of the paragraph, as in this case here where there is no second paragraph here. Or if there is another paragraph it will move to the beginning of the next paragraph. Now if you add the Shift key to any of those keyboard shortcuts you actually select the text. For example, if I place my cursor back in the middle here and do a Command+Shift+Left Arrow, it selects the word off, and I could copy it, cut it or format it or whatever.

So the more that you want to work with text in InDesign, the more you are really going to want to use your keyboard shortcuts. Command+Up Arrow to jump to the beginning of the paragraph. If I want to select the entire paragraph it would be Command+Shift+Down Arrow. Now I have selected the entire paragraph. A couple of other quick shortcuts about selecting. You know that clicking places the Text Cursor and you probably know that double-clicking selects a word in a paragraph. But did you know that triple-clicking selects a line and quadruple-clicking 1234, actually selects an entire paragraph.

So that can be very handy as well. If you click five clicks in a row you actually select the entire story but there is a better way to select the entire story. If you really need an entire story then you just press Command+A or Ctrl+A on Windows, and that selects the entire story, so that's pretty good too. The other thing you need to know is about deleting text. Every now and again you have to delete something. Of course the Delete key or the Backspace key will move one letter at a time backward, or the Forward Delete key will move forward one letter at time.

So it actually deletes forward, and that's pretty cool too. If you want to make it one word at a time, add the Command or a Control key. For example if I want to remove this entire word now, I place the cursor at the end of the word and say Command+Delete and that deletes backward one word at a time. Or if I want to remove this word more I can place it before the word and do a Command+Forward Delete and that will delete forward one word. So that's very handy as well. Now I have really messed up the text in this story here, but that's okay, I might as well just mess it up a little bit more.

Let's say I want to drag-and-drop some text. I'll just drag over some text here and I want to move this some place else. A lot of InDesign users like drag-and-drop text, I personally don't actually. I am forever putting stuff in the wrong place so I don't like it, and so I am kind of happy that by default InDesign does not let you drag text from one place to another. But for those of you who do like drag-and-drop text, don't fret, InDesign will let you do it. In order for to get drag-and-drop text however, you have to change your Preference. So I'll go up to the InDesign menu and go down to the Preferences sub-menu.

Remember that on Windows this shows up in the Edit menu not the InDesign menu, and under the Preferences menu I'll choose Type, and in here you'll see there is an option for Drag and Drop Text Editing. Right now, it is disabled for the Layout View. That's what this is called here in the background. So if you turn this on, just click in that checkbox, click OK, now suddenly you're able to do drag-and-drop. You'll even notice that the cursor changes a little bit to indicate that, now that I have text selected I can click on it and drag it wherever I want to put it and then let go, and it will drop it right there.

So editing text, right on the document page here in the Layout View is acceptable, but it's not always efficient. Now later on in this chapter we are going to learn about something called the Story Editor and that often makes editing text much simpler.

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This video is part of

Image for InDesign CS5 Essential Training
InDesign CS5 Essential Training

135 video lessons · 90537 viewers

David Blatner
Author

 
Expand all | Collapse all
  1. 5m 50s
    1. Welcome
      1m 33s
    2. What is InDesign CS5?
      2m 26s
    3. Using the exercise files
      1m 51s
  2. 54m 49s
    1. Understanding the Application window
      6m 0s
    2. Navigating pages
      6m 39s
    3. Zooming and magnifying
      6m 57s
    4. Managing more than one document window
      3m 36s
    5. Setting rulers and measurements
      2m 9s
    6. Positioning panels correctly
      6m 28s
    7. Saving time by making workspaces
      3m 24s
    8. Setting the view quality of artwork
      4m 9s
    9. Adjusting View and Preview settings
      4m 56s
    10. Rotating pages and spreads
      3m 2s
    11. Displaying a new view with the New Window feature
      3m 29s
    12. Setting application and document preferences
      4m 0s
  3. 21m 31s
    1. Using the Tool panel
      8m 1s
    2. Learning and editing keyboard shortcuts
      6m 24s
    3. Working with spring-loaded tool shortcuts
      1m 17s
    4. Using contextual menus
      2m 51s
    5. Choosing menu items with Quick Apply
      2m 58s
  4. 45m 25s
    1. Creating new documents
      7m 28s
    2. Saving and reverting documents
      3m 41s
    3. Using multiple Undo and Revert
      4m 28s
    4. Setting margin and column guides
      5m 16s
    5. Using ruler guides
      8m 10s
    6. Bleeding colors or images off the side of the page
      4m 29s
    7. Saving objects in libraries
      4m 49s
    8. Exporting and importing page snippets
      4m 29s
    9. Saving for CS4 with IDML
      2m 35s
  5. 31m 18s
    1. Inserting, deleting, and moving pages
      7m 23s
    2. Changing page size
      6m 14s
    3. Adding page numbering
      3m 43s
    4. Changing page numbering with sections
      5m 58s
    5. Creating and applying master pages
      5m 20s
    6. Overriding master page items
      2m 40s
  6. 1h 21m
    1. Understanding text frames
      4m 6s
    2. Typing and editing text
      4m 36s
    3. Filling with placeholder text
      2m 38s
    4. Inserting special characters
      4m 43s
    5. Importing text
      7m 49s
    6. Threading text frames
      4m 1s
    7. Setting text frame columns and insets
      6m 32s
    8. Setting vertical justification and first baseline position
      6m 9s
    9. Putting text on a path
      6m 51s
    10. Using the Story Editor
      8m 43s
    11. Checking spelling
      7m 42s
    12. Using Find/Change
      9m 25s
    13. Tracking text changes
      8m 1s
  7. 49m 50s
    1. Importing graphics
      8m 11s
    2. Importing from Mini Bridge
      5m 27s
    3. Using the Links panel
      6m 34s
    4. Embedding links
      2m 37s
    5. Editing graphics in their original app
      3m 14s
    6. Fitting graphics to a frame
      6m 12s
    7. Taking advantage of image transparency and clipping paths
      4m 53s
    8. Adding live captions
      5m 56s
    9. Colorizing images
      2m 1s
    10. Turning image layers on and off
      4m 45s
  8. 46m 15s
    1. Selecting objects
      5m 32s
    2. Applying basic strokes and fills
      8m 18s
    3. Using advanced strokes
      3m 28s
    4. Adjusting transparency
      4m 38s
    5. Adding drop shadows
      6m 41s
    6. Applying feathering
      4m 25s
    7. Copying formatting with the Eyedropper tool
      4m 35s
    8. Finding and changing object formatting
      4m 50s
    9. Making polygons and starbursts
      3m 48s
  9. 22m 56s
    1. Making interactive documents
      2m 6s
    2. Adding hyperlinks
      5m 52s
    3. Building bookmarks
      3m 38s
    4. Creating buttons
      8m 57s
    5. Animating an object
      2m 23s
  10. 23m 29s
    1. Creating color swatches
      5m 52s
    2. The danger and power of unnamed colors
      4m 47s
    3. Building tint swatches
      2m 18s
    4. Creating gradient swatches
      3m 56s
    5. Applying gradients
      6m 36s
  11. 50m 0s
    1. Positioning objects with the Page Gap tool
      2m 53s
    2. Stacking objects
      2m 13s
    3. Creating and controlling layers
      3m 53s
    4. Managing objects in the Layers panel
      3m 37s
    5. Nesting objects
      2m 46s
    6. Editing frame and path shapes
      4m 6s
    7. Adding rounded corners and other corner options
      3m 57s
    8. Grouping objects
      3m 14s
    9. Locking objects
      2m 39s
    10. Aligning and distributing
      5m 43s
    11. Understanding text wrap
      8m 13s
    12. Using anchored objects
      6m 46s
  12. 18m 49s
    1. Duplicating objects
      5m 39s
    2. Rotating objects
      3m 3s
    3. Scaling objects
      3m 57s
    4. Mirroring objects
      3m 46s
    5. Using the Transform Again feature
      2m 24s
  13. 25m 52s
    1. Applying basic character styling
      7m 8s
    2. Applying advanced character formatting
      4m 54s
    3. Changing case
      2m 51s
    4. Understanding OpenType features
      3m 19s
    5. Using Find/Change for text formatting
      3m 18s
    6. Using Find Font
      4m 22s
  14. 45m 27s
    1. Applying formatting to a paragraph
      4m 14s
    2. Spanning a paragraph across multiple columns
      3m 5s
    3. Splitting a paragraph into multiple columns
      2m 1s
    4. Using drop caps
      3m 16s
    5. Adjusting text hyphenation
      3m 21s
    6. Fine-tuning justified text
      4m 19s
    7. Setting tabs
      5m 54s
    8. Aligning to a baseline grid
      4m 24s
    9. Controlling orphans and widows with Keep Options
      2m 39s
    10. Adding rules (lines) above or below a paragraph
      3m 14s
    11. Adding automatic bullets
      4m 39s
    12. Working with numbered lists
      4m 21s
  15. 31m 3s
    1. Creating and applying paragraph styles
      6m 34s
    2. Using character styles
      5m 43s
    3. Applying styles automatically with Nested Styles
      7m 19s
    4. Using object styles
      3m 27s
    5. Using Quick Apply with styles
      2m 49s
    6. Cleaning up a local formatting mess
      5m 11s
  16. 37m 0s
    1. Creating a table
      5m 54s
    2. Adjusting rows and columns
      6m 35s
    3. Formatting a table
      8m 5s
    4. Adding headers and footers
      1m 58s
    5. Applying table styles
      5m 32s
    6. Adding Microsoft Word and Excel tables
      8m 56s
  17. 10m 26s
    1. Checking your document with the Preflight panel
      2m 54s
    2. Creating a custom preflight profile
      4m 45s
    3. Checking color with the Separations Preview
      2m 47s
  18. 31m 7s
    1. Packaging for output
      4m 13s
    2. Using the Print dialog box
      10m 22s
    3. Exporting a PDF
      8m 47s
    4. Exporting an interactive PDF
      3m 59s
    5. Exporting text
      1m 36s
    6. Exporting SWF files
      2m 10s
  19. 1m 32s
    1. Finding more information and help
      1m 12s
    2. Goodbye
      20s

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