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Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.
Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.
In the previous exercise, we set the nested Character Style to encompass the first sentence of each one of the styled paragraphs. Now I am working inside of a catch-up document. If you are just joining us, it's called Sentence range.indd, it's found inside the 05_nested numbered folder. But if you are still working inside the original Pages 194-195.indd document, stick with it. Let's check out what we've wrought so far. Let's go ahead and take a look at the results of our modifications. I am going to go ahead and hide this Paragraph Styles palette, so we have a little more room on screen.
You can see that the style works beautifully for the first couple of paragraphs with the exception, of course, of the missing number. Right now we are missing the number at the outset of the step, but we will take care of that in the future exercise, when we take a look at Auto Numbering. Otherwise, these first couple of paragraphs looks totally hunky-dory but the inset bullet items, they don't look right at all. Notice that the steps always begin with a very short sentence. So that Step Leader is a short sentence. It serves as a kind of miniature headline, whereas if I work with normal sentences like these right here at the outset of the bulleted items, the styling looks totally wrong. It looks ridiculous.
That's a function of the fact that we need to update those child styles, so the style that is associated with these paragraphs, I'll go ahead and double click in there and bring up the Paragraph Styles palette. The Step Bullet style is a child to the Step style, so it got edited along with. We are going to have to fix that in an upcoming exercise, but for now I am going to leave it alone. And then let's go ahead and go over to the right-hand side of the page. We have got a lot of problems here; we have got another bullet that's all messed up, these two bullets are horribly messed up.
This guy is okay; he is missing a number but otherwise he is alright, and then if we go down here, this is the problem we really are going to take care of inside of this exercise. Notice that we have got this item that says, 'Magnify the image,' and incidentally, this is the final paragraph on the right-hand page, on page 195. Notice that it says, 'Magnify the image,' and then it says ..., and then we have got, 'And examine it closely.' And that little ... there, which is known by the way as an ellipses, that indicates that there is more text to follow of course.
That ... is throwing off the Nested Style. Now had I used an ellipses character, that's actually a special character which you can get to on the Mac. I know that you can press Option+; on the Mac to get the ellipses character. I forget how you get it under Windows, but it doesn't matter because I am not going to use it. Basically, it's like this. That ... character, which would avoid this problem, spaces the periods too close to each other and basically it goes against the Chicago Manual of Style. And my editors are absolutely ironclad where that's concerned and they have lectured me up, down and sideways on why you have to have little bit of space between each one of the periods.
I just say, you know what, fine. If Chicago Manual of Style says this is the way it's got to be, this is the way it's going to be. But by virtue of the fact that we have got spaces and periods combined together that makes InDesign think that we have ended the sentence at this point and it goes ahead and ignores the 'and examine it closely' as well as the couple of our periods right there. If we want to take care of that we have got to change the Nested Style range. So what I am going to do is I am going to press the W key, which exits the Preview mode as you may know, and you can also by the way, you can go down to the little icon at the bottom of the tool box and you can switch from Preview to Normal right here if you prefer.
But I like to use that W keyboard shortcut; it's very easy to switch in, like so, and out of the Preview mode just by pressing W. Also, by the way, you go up to the Type menu and make sure that you can see the hidden character. So if the command at the end of the Type menu says, Hide Hidden Characters, that's good. If it says Show Hidden Characters, go ahead and choose it so that you can see the hidden characters by which I mean in this case the spaces right there. Now normal spaces appear as little dots, kind of tiny bullets, little blue bullets in our case.
That little number sign indicates the end of the story. But right there we have got a bullet with a little kind of a hat on it right there, a little overscore, and that tells us that that's an en space, which is a space that's half of the size of the type size. So in our case, our type size is set to 10.5 so this is a space that's about 5 1/4 points wide, so very, very narrow of course. However, it's wider than a standard space and it's also invariable, so it doesn't change to suit the justification of the paragraph.
It gives us a little extra space right after the Step Leader. It's also something that we can reference when we are building our Nested Style. So here's what I am going to do, and by the way if you want to take a look at all of the other, I'll go ahead and scroll up here- painfully slowly actually. Let's go ahead and see if we can move a little more quickly. I've got these en spaces at the end of each one of the Step Leaders. So this is very consistent formatting that is to say inside of this document, so we can advantage of it. I am going to go ahead and deselect my text, whether by pressing Ctrl+Shift+A or Command+Shift+A on the Mac, and then I am going to move my text over a little bit here, so that I can see it, when I have the gianormous Paragraph Style Options dialog box open.
I'll go to the Paragraph Styles palette, I'll double click on that Step Style there, move it over a little bit so we can see what we were doing. Make sure that Preview checkbox is on. I'll go down in Drop Caps and Nested Styles right there. Right now, I've got Step Leader through and including the first sentence inside of each one of these paragraphs. Let's go ahead and change it so that it's Up To since we are going up to a character inside of the paragraph. We will go up to the first occurrence of and we'll go ahead and change this option to an En Space right there.
So this time we are saying Step Leader up to the first en space. Now it hasn't changed anything onscreen; I need to click off once again and notice it goes ahead and updates that text and that is exactly what we want. I am going to go ahead and click OK. Now if I zoom out, you can see that that sentence is taken care of in that paragraph, in the last paragraph on the page, and the other step paragraphs are handled just beautifully; this guy is fine and we are ignoring the bullet items, by the way, which have turned totally blue italics on us now, because there are no en spaces inside the bullet items.
This guy is handled beautifully and this guy is handled beautifully as well. So all we care about is the steps and all we are getting is great results, where the steps are concerned. In the next exercise, we are going to assign numbers to each one of our steps using InDesign CS3's Auto Numbering feature.
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