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In InDesign CS4 Power Shortcuts, Adobe product manager and designer Michael Ninness reveals hundreds of tips to boost productivity, including the top 20 power shortcuts every InDesign user must know. From placing multiple images to the hidden power of Quick Apply, each one of these videos covers an important topic, and includes just the right amount of information to make anyone a true InDesign power user. InDesign users are always looking for faster, more efficient ways to do everything, and this course offers just what they're looking for. Exercise files accompany the course.
One of the things you do all the time in InDesign is of course, you place links, You place files, graphics, images and so forth. Then you manage them via the Links panel. Well, it turns out the Links panel has a ton of information available to it - I've just gone ahead and brought the Links panel to the front here - That may not be immediately obvious to someone who hasn't been playing around with the Links panel quite a bit. So, this is the default layout of the Links panel. You can see things are sorted by page number. This is what this column is. And they're sorting all the links in the document by page.
And you might notice that these first three rows of images here do not have any page numbers, because the Links panel now consolidates links that are placed multiple times in the same document into what we call a parent row, and then it gives you the number of times that image has been placed. If you want to see the individual page numbers of each of those placed items, you can just turn down the twisty, by clicking the little triangle, and then you can see the page number, each time that particular graphic has been placed. Now they're underlined in blue for a reason. This is actually a hyperlink to actually navigate to that page and select the image for you.
So, if I go back and just click on this particular link, it will actually take you to that page and select that item for you. Let's go back to where we were by clicking on the 33, and we're kind of right back where we started. Let's go back to Fit to Window, Command+Zero, Ctrl+Zero. So you have it. You can see individual page numbers of each individual link by clicking down the triangle for a parent row. If you want to change the sort order, you can just click on any of these headers. So, if I want to see them from the largest page number down to the first page number, I would just click on the header in the Links column here and it actually changes the sort order.
Now, the second column is Status. Now these are all up-to-date, so there's no information in here, but if I were to click on that, say I had some missing files or some out-of-date links, I could sort them by status and then of course, you can sort them by Name. Let's go back to Page Number here. Now, there's also a ton of other information you can see about a particular link, and that's down in the Link Info area. Now for right now, all you're seeing is this thing that says, 1 Selected. If I deselect, it tells you the number of links that are in the document, 16 Links.
There is a twisty here that a lot of people miss that you can click on to expose a bunch more information. I would find a quicker way to get to it is you know when I've got my eye and mouse over a particular link in the list. If you just double-click on the name of the link, that opens up the Link Info section. Here I can actually scroll through and see there is a ton of metadata about that particular file: when it was Last Modified, what the Path is, if it's been scaled, who the Copyright is, and so forth, what the Dimensions and Effective Resolution are, its Color Profile. All sorts of great information there.
Just sometimes you may not want this taking up all your screen real estate, so just double-clicking on the name of the link itself is a way to toggle the more expanded Link Info on and off. So there you have it, just some ways of interacting with the Links panel that may have not have been obvious, just out of the box.
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