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Swapping out pages to avoid redoing extra work

From: InDesign Insider Training: Interactive PDFs

Video: Swapping out pages to avoid redoing extra work

In the last movie I discussed how you may want or need to make changes to interactive features using Acrobat. For example, you might want to add calculations or insert other multimedia files, or change the initial view settings and so on. But here's the problem, your file is inevitably going to change. Your boss or your client is going to find a typo in the text or you'll need to change a picture or something like that. But after you make the change in InDesign, do you want to have to re export the whole thing? And then, will you have to redo all that work you did in Acrobat? Now, that would be a royal pain. Now, Acrobat does have a lot of features that let you fine tune and fix typos, but sometimes you really need to go back to InDesign.

Swapping out pages to avoid redoing extra work

In the last movie I discussed how you may want or need to make changes to interactive features using Acrobat. For example, you might want to add calculations or insert other multimedia files, or change the initial view settings and so on. But here's the problem, your file is inevitably going to change. Your boss or your client is going to find a typo in the text or you'll need to change a picture or something like that. But after you make the change in InDesign, do you want to have to re export the whole thing? And then, will you have to redo all that work you did in Acrobat? Now, that would be a royal pain. Now, Acrobat does have a lot of features that let you fine tune and fix typos, but sometimes you really need to go back to InDesign.

So I'm going to do that right now. Here in InDesign, I'm going to make a couple changes. I'll grab the Type tool, and I'll change this 2 to a 4. Next, I'm going to choose the Selection tool and select both of these two objects by holding down the Shift key, and I'm just going to move them over a little bit. That looks much better. Now as long as the only changes I've made have to do with the background like text or objects, and not changing any of the interactive elements, I can use this little trick to save myself a lot of time. I'll go to the file menu and choose export, and this time I'm going to save this out not as an interactive PDF, but as a print PDF. I'm only going to get the non-interactive background elements. I'll change the name of this slightly so I don't overwrite the file that I've made in the last movie, I'll call this fixed and click save. I talked about exporting PDFs in our earlier chapter, so I'm going to go really quickly to this dialogue box setting this to smallest file size, changing my compression to something reasonable, changing my image quality to something reasonable as well, and then finally setting my output to convert to destination SRGB.

That's safe in this particular file because I know that my transparency blend space is also RGB. Then I'll click Export, and it saves it to disc, and then it opens it back up in Acrobat. You can see that it is just the artwork here. None of the interactive elements are included. I don't need to have this open so, I'm actually just going to close that. And I now need to take that, new artwork, and slide it in, replacing the old artwork here. To do that, I'm going to open the tools section. I'm going to open the pages section within that.

And then I'm going to click on, the replace button. I can just select this new PDF, the fixed one. Click Select, and Acrobat ask me what page do I want to replace with what. Because this is a one page flier, it's quite easy, I just click Ok. You sure you want to replace it? Yes, I'm sure. Suddenly, all that new artwork is placed in there, the interactive fields still work My calculation field still works. Everything is just the way I want it, except I've got new art. When you're in a fast-paced workflow, you don't want to have to re-do work. I love this replace page trick.

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InDesign Insider Training: Interactive PDFs

30 video lessons · 12026 viewers

David Blatner
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