Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Styling specific words or phrases

From: Learning GREP with InDesign

Video: Styling specific words or phrases

Another advantage of GREP Styles over Nested Styles is that a GREP Style can be applied to specific words or phrases, no matter how many times they appear in a paragraph. This is an ideal way to automatically italicize, for instance, a publication name, or highlight a product name, and it's one of the easiest GREP styles you'll ever create. In this paragraph, there are a number of different product names and I want to highlight one in particular, the Super Widget product name, in a different Character Style. And I want to do that everywhere it appears and I don't want to do it manually.

Styling specific words or phrases

Another advantage of GREP Styles over Nested Styles is that a GREP Style can be applied to specific words or phrases, no matter how many times they appear in a paragraph. This is an ideal way to automatically italicize, for instance, a publication name, or highlight a product name, and it's one of the easiest GREP styles you'll ever create. In this paragraph, there are a number of different product names and I want to highlight one in particular, the Super Widget product name, in a different Character Style. And I want to do that everywhere it appears and I don't want to do it manually.

So, in order to have it done automatically for me, I am going to create a new GREP style in this product description Paragraph Style. I will right-click that style name in the Paragraph Styles panel, choose Edit Product Description and go to GREP Style to create a New GREP Style. The style I want to apply is already in this document. It's called Product Name and I will just pick that from the Apply Style menu. And the text that I want to apply it to is the actual product name. This is literal text, no metacharacters involved. I am just going to type 'Super Widget'.

When I click off here, you'll see not only the first instance, but the second instance of Super Widget is in there. And if I typed it 10 more times, it would also appear there. If I typed just the word 'Super', it would not style it. If I typed just the word 'Widget', it would not style it. So, this is specific to this presentation of this product name. Nested styles simply can't do that. If I were to try to accomplish this with a Nested Style by creating a new Nested Style, choosing that same Style Name, first of all, I run into the problem with a criteria that I have to determine a specific amount that I have to indicate.

And anything I type in this field, if I type the word 'Super', a Nested Style doesn't see the word Super, it sees a choice, either an uppercase S, or a lowercase u, or a lowercase p, or a lowercase e, or a lowercase r. Whichever one comes first, it considers it a match. So, there is no way to describe a word at all with a Nested Style. So, this is just never going to work. A GREP Style is the only way to do it. If I want to get ambitious and highlight all of my product names, I can certainly create a new GREP Style using the same Product Name style and add the names of one of the other products in this paragraph, like Wonder tool and it will do that.

And I could create another one for any other products that are in there, or I could be a little bit more efficient. Delete this style and instead, expand the definition of this GREP Style with the Or metacharacter by choosing Match, Or and then typing in 'Wonder Tool'. And then another Or metacharacter and Miracle Product. I would click off here, click OK and in one GREP Style, I've highlighted multiple instances of multiple Product Names.

This particular GREP style only uses one metacharacter, the Or metacharacter and that's only because multiple product names are specified. The rest is all plain text making this one of the simplest, yet very useful GREP styles you could ever create.

Show transcript

This video is part of

Image for Learning GREP with InDesign
Learning GREP with InDesign

42 video lessons · 12834 viewers

Michael Murphy
Author

 
Expand all | Collapse all
  1. 1m 33s
    1. Welcome
      1m 4s
    2. Using the exercise files
      29s
  2. 7m 56s
    1. What is GREP?
      1m 53s
    2. Text searching vs. GREP searching
      2m 35s
    3. Working with GREP and InDesign
      3m 28s
  3. 46m 4s
    1. Using metacharacters, the building blocks of GREP
      6m 37s
    2. Escaping out metacharacters
      2m 49s
    3. Building with wild cards
      9m 9s
    4. Understanding undocumented wild card "opposites"
      3m 11s
    5. Specifying locations
      7m 4s
    6. Learning the undocumented location metacharacters
      4m 45s
    7. Using repeat metacharacters and defining the shortest match
      5m 45s
    8. Specifying exact matches and ranges
      2m 52s
    9. Finding content that doesn't exist with zero functions
      3m 52s
  4. 43m 26s
    1. Creating "or" conditions
      5m 24s
    2. Building subexpressions
      5m 52s
    3. Using character sets to create custom wild cards
      7m 3s
    4. Using negative character sets
      3m 2s
    5. Finding around text with lookbehind and lookahead
      8m 1s
    6. Building with modifiers: Case sensitivity
      4m 0s
    7. Building with modifiers: Single-line and multi-line
      3m 10s
    8. Using InDesign-compatible Posix expressions
      6m 54s
  5. 49m 18s
    1. GREP styles vs. nested styles
      6m 10s
    2. Styling specific words or phrases
      3m 18s
    3. Describing inconsistent text
      6m 59s
    4. Describing and styling prices
      6m 55s
    5. Applying multiple character styles to the same text
      6m 8s
    6. Describing and styling email addresses
      10m 48s
    7. Dynamically fixing orphaned words with GREP
      9m 0s
  6. 33m 30s
    1. Adding more to the mix: GREP Find/Change
      1m 41s
    2. Understanding queries
      8m 20s
    3. Using formatting and styles as Find/Change criteria
      5m 20s
    4. Preserving and recalling using subexpressions
      7m 49s
    5. Backreferences in search queries
      3m 8s
    6. Cleaning up text with GREP
      2m 45s
    7. Creating a GREP-based text cleanup script
      4m 27s
  7. 43m 45s
    1. Describing imported spreadsheet data
      6m 56s
    2. Rearranging imported spreadsheet data
      7m 17s
    3. Applying styles and formatting with GREP
      11m 14s
    4. Describing and standardizing phone numbers
      9m 20s
    5. Inserting anchored objects with GREP
      8m 58s
  8. 27s
    1. Goodbye
      27s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now "Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Learning GREP with InDesign.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.