InDesign Styles in Depth
Illustration by John Hersey

Styling a cross-reference


From:

InDesign Styles in Depth

with Michael Murphy

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Video: Styling a cross-reference

In the last movie, I created a customized fully dynamic Cross-Reference for this dictionary that adapts to any changes in my layout. And if I weren't a desire, I'd be all done. But since I am a designer, there are some things I just can't let go. And one thing that bothers me is this cross-reference here, is in the exact same format as the rest of the definition. It doesn't stand out as a Cross- Reference, so I want to apply some text formatting changes to that using styles. I could go in, select the cross- reference and apply a Character Style manually.
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  1. 2m 23s
    1. Welcome
      1m 6s
    2. What you should know before watching this course
      32s
    3. Using the exercise files
      45s
  2. 42m 29s
    1. Paragraph styles vs. characters styles
      2m 22s
    2. Setting up a style-centric workspace
      3m 23s
    3. Creating and applying paragraph styles
      7m 21s
    4. Modifying and redefining paragraph styles
      3m 50s
    5. Creating relationships between paragraph styles
      4m 32s
    6. Creating and applying character styles
      5m 39s
    7. Modifying and redefining character styles
      2m 53s
    8. Creating a default set of common character styles
      5m 14s
    9. Deleting and replacing styles
      4m 34s
    10. Using Quick Apply to apply styles
      2m 41s
  3. 53m 25s
    1. Formatting drop caps with character styles
      4m 19s
    2. Adding a nested style to a paragraph style
      3m 33s
    3. Adding multiple nested styles
      3m 0s
    4. Adding a nested style at the end of a paragraph
      4m 49s
    5. Setting up a repeating nested style
      4m 23s
    6. Using nested line styles
      3m 6s
    7. Using GREP styles to automate text formatting
      9m 13s
    8. Layering multiple character styles
      4m 16s
    9. Establishing a sequence of paragraph styles
      4m 0s
    10. Creating a paragraph formatting loop
      4m 20s
    11. Connecting paragraphs with Keep Options
      3m 16s
    12. Forcing paragraphs to specific locations
      2m 53s
    13. Building spine-based alignment into a style
      2m 17s
  4. 25m 0s
    1. Creating a bulleted list
      5m 17s
    2. Creating a simple numbered list
      7m 7s
    3. Defining a multilevel hierarchical list
      5m 48s
    4. Customizing multilevel list numbering
      3m 47s
    5. Right-aligning list numbers
      3m 1s
  5. 17m 31s
    1. Importing Word files with or without styles
      6m 17s
    2. Mapping Word styles to InDesign styles
      5m 20s
    3. Exporting InDesign styles for Word
      5m 54s
  6. 14m 45s
    1. What object styles can and cannot do
      1m 3s
    2. Creating, applying, and modifying object styles
      3m 54s
    3. Limiting the definition of an object style
      4m 58s
    4. Improving anchored object behavior with an object style
      4m 50s
  7. 48m 57s
    1. Understanding the limits of table and cell styles
      1m 42s
    2. Formatting a table manually
      11m 54s
    3. Defining and applying cell styles
      7m 12s
    4. Basing one cell style upon another
      5m 25s
    5. Combining cell styles and table styles
      5m 44s
    6. Layering cell styles onto styled tables
      4m 48s
    7. Basing one table style upon another
      6m 20s
    8. Maintaining links between styled tables and external data
      5m 52s
  8. 39m 37s
    1. Using text styles as Find/Change criteria
      3m 54s
    2. Applying object styles with Find/Change
      4m 0s
    3. Generating paragraph style-based headers with text variables
      7m 16s
    4. Generating character style-based headers with text variables
      6m 6s
    5. Leveraging styles to set up cross-references
      7m 4s
    6. Customizing cross-reference formats
      6m 22s
    7. Styling a cross-reference
      4m 55s
  9. 22m 6s
    1. Setting up a single-document table of contents
      10m 35s
    2. Saving table of contents settings as a TOC style
      4m 11s
    3. Setting up a multilevel, multi-document table of contents
      7m 20s
  10. 18m 56s
    1. Organizing styles with style groups
      3m 17s
    2. Loading styles from other documents
      2m 33s
    3. How InDesign handles style conflicts
      3m 23s
    4. Using the Book panel as a style manager
      4m 45s
    5. Resolving missing font problems in styles
      4m 58s
  11. 15m 52s
    1. Exporting tagging styles for EPUB, HTML, and PDF
      4m 46s
    2. Exporting InDesign styles for CSS and HTML
      4m 49s
    3. Using styles and TOC styles to organize EPUBs
      3m 44s
    4. Understanding how InDesign styles translate to PDF tags
      2m 33s
  12. 48s
    1. What's next?
      48s

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Watch the Online Video Course InDesign Styles in Depth
5h 1m Intermediate Nov 30, 2011

Viewers: in countries Watching now:

InDesign Styles in Depth covers the ins and outs of styles, a time-saving set of features that allows designers to maximize efficiency in InDesign. This course covers text styles, table and cell styles, object styles, and every feature in InDesign that is improved by the use of styles. Author Michael Murphy explores the use of character versus paragraph styles as well as advanced text formatting with nested styles, multi-level lists, table manipulation, cross-references, and creating a table of contents. The course also covers how to map styles upon import and export, whether taking documents to the Web with HTML and CSS, publishing them as EPUBs, or distributing them as PDFs.

Topics include:
  • Setting up a style-centric workspace
  • Creating relationships between paragraph styles
  • Using Quick Apply to apply styles
  • Using GREP styles to automate text formatting
  • Connecting paragraphs with Keep Options
  • Creating, applying, and modifying object styles
  • Maintaining links between styled tables and external data
  • Applying styles with Find/Change
  • Working with text variables
  • Resolving missing font problems in styles
  • Mapping Word styles to InDesign styles
  • Export tagging styles for EPUB, HTML, and PDF
Subject:
Design
Software:
InDesign
Author:
Michael Murphy

Styling a cross-reference

In the last movie, I created a customized fully dynamic Cross-Reference for this dictionary that adapts to any changes in my layout. And if I weren't a desire, I'd be all done. But since I am a designer, there are some things I just can't let go. And one thing that bothers me is this cross-reference here, is in the exact same format as the rest of the definition. It doesn't stand out as a Cross- Reference, so I want to apply some text formatting changes to that using styles. I could go in, select the cross- reference and apply a Character Style manually.

That will change the formatting of this one cross-reference. But then I'd have to do it one by one, for every one of my cross-references, and that's wasted effort. What I want to do is build a character style into the cross-reference definition that will be applied automatically to every one of my cross-references. I am going to edit this Cross- Reference by double-clicking on it in the Cross-References' panel and I'm going to go into edit my Cross-Reference format by clicking this little pencil icon here, and the easiest way to do this, is to just click this checkbox, Character Style for Cross-Reference and pick the character style of my document that I want to use.

I will choose Italics here, and I'll click Save and you'll see that it's all italicized on the page. And again, if I weren't a designer I'd be done. I can just click OK, get all these dialogs and that's my new Cross-Reference Format. But since I just can't help myself, I'm looking at this and I'm thinking that the word difference, the actual term being defined doesn't look that great in italics and all caps. I would prefer to lose the italics for that part of the cross-reference. Now I have already assigned a Character Style to the entire Cross-Reference.

And you can only apply one character style at a time, sort of. If I'm willing to dig under the hood and go back into this code here, that structures my cross-reference, I can actually introduce additional Character Styles or character style changes, into the Cross-Referencing Format in addition to what I pick from this list. The part of the cross-reference that I want to change in using new character style on; is the word DIFFERENCE, the term that's being pulled in dynamically. And that's defined here in this little bit of code in a syntax for my Custom Cross-Reference.

So I am selecting that and I want to wrap that in another tag. This is very similar to HTML formatting. I am wrapping one tag inside of another tag. Next, I'll click this plus icon to the right of the field, and from this list of potential building blocks, I can use for cross-reference, one of my options is Character Style. I will select that and you can see now that my selected piece of this Cross-Reference Format is surrounded by a tag that starts cs name= and then empty quote marks, and ends with an ending /cs tag, very similar to HTML markup if you're familiar with that.

Once this is in place, all I need to do is type the name of my desired character style within the quote marks in this first tag. Essentially what I want to do is lose the Italics Character Style just for this portion of my cross-reference. To do that, I would need to set it back to a character style of None. And the None character style exists in every InDesign document, so I will just type None. And from the very first letter, I got a warning that the Character Style named None does not exist in this document.

Now we have already seen in the other movies in this course that every InDesign document has a Character Style of None. But since this is code, it's very specific about how you enter that Character Style name. It's case sensitive and None when we see it in the Character Styles panel is wrapped in square brackets. So I need to include that here. I will put in closing square bracket where my cursor is now, and then another at the beginning and my warning immediately goes away. Because now I have a valid character style identified as an attribute of this whole tag.

Now I will click Save and take a look at the cross-reference on the page. The Italic Character Style is removed from that portion of the cross-reference and then continues again after it. I'll click OK, because I'm done here, and then OK again to get out of this dialog, and that's the exact look and feel and functionality for the cross-reference that I want. I will move over to another cross- reference that's on this spread, and you can see that that formatting is also applied here exactly the way I defined it, including the lack of italics in the term itself.

Styling a Cross-Reference can be as easy as choosing a Character Style from a menu in the Edit Cross-Reference's dialog or as complex as coding it with these tags as we just did in this example. However far you go with it is up to you. Either way, styles make the entire process easier and more automatic.

There are currently no FAQs about InDesign Styles in Depth.

 
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