It's not uncommon to end up with a long list of styles in your document. To help organize the clutter, InDesign can group styles together to style groups. This allows you to keep things organized when working with styles. I'm going to open up my Paragraph Styles panel. And we can see that we've got quite a few styles that we've created. And although I've seen lists much longer than this, I do like to keep things a little bit more organized when working in InDesign. So the first thing I'm going to do, I'm going to click out here on my Pasteboard to make sure that I have no objects selected so I don't accidentally apply a style to it. And I'm going to click on the Table Header Text style, I'm going to Shift-click on the table right text to highlight all of those styles. I'm then going to go to my Panel menu in my Paragraph Styles panel, and I'm going to choose New Group from Styles.
This takes all of my styles and put them into the group I'm creating. I'm going to call this Schedule Table Text. Press OK. And now, you can see that all those styles are within this style group, call it Schedule Table Text. I can click the Disclosure Triangle to close that. I'm going to continue going here, I'm going to click on Side Bar Heading. Then, I'll Shift-click on Sidebar Bullets, go to the Panel menu, and choose New Group From Styles. I'll call this one Side Bar Styles.
Click OK. And I have no organized them into their own style group as well. The nice thing about styles in Paragraph Styles panel, or any other styles panel for that matter, is that you can reorganize these styles in different ways. For instance, if body is a style I use quite often, I'm going to click and drag up to reposition it in the order. I'm going to move Body Indent right below it. And then, maybe I want my Subhead and maybe my Subhead Span.
So, you can see you can organize these in a very efficient way. I'm going to go ahead and move over to my Character Styles, we can see that I've got a bunch of styles in here. I'm going to select Blue 5, and then Shift-click on Blue 1. Go to the Panel menu and choose New Group from Styles. Call this Color Styles, click OK. And now, they're grouped into that folder. Something to keep in mind is that, notice in my case, that Blue 5 is still selected.
What this does is, because nothing is selected in my document, that becomes the default style. So, as an example, if I turn off Preview Mode and I start entering some text in this field up here, notice how it's all blue. Because with nothing selected, I clicked on that style and made it the default style for every new text frame I create in InDesign. I'm going to delete that. And to reset this, I'm just going to click on None up here. We can close this.
We'll go to Paragraph Styles. You can see I got the same behavior. I'm going to click on Basic Paragraph to make that my default style. I'm going to move down to my Cell Styles. And one more thing I can do is I can organize these into a group. Now, another way you can create style groups is by simply clicking on this New Style Group button, double-clicking on it to give it a name. I'll call this Schedule Table Cells.
Click OK. And now, I can move them in there by just dragging them and dropping them on that folder. And of course, you can reorganize them within that folder any way that you'd like. And you can see how easy it is to organize my styles. As you can see, a few minutes a time can result in a lot more organization within an InDesign CS5 document.
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