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Step three: Creating table styles

From: Up and Running with Styles in InDesign CS5

Video: Step three: Creating table styles

Now that we've defined the cells' styles and the text that should appear within each cell, you can watch step three in the video to see how to pull it all together to create the final table style. In this file, we need to do a little bit of clean up because right now we have some manually applied cell styles. Now, this is going to create a problem, because as discussed before, these manually applied cell styles will override the appearance of the overall table style. Now, I kind of refer to these as sacrificial styles, because we just use them to generate the appearances for our paragraph styles and our cell styles. Now we need to wipe everything out, so that when we apply our table style, it gets applied properly.

Step three: Creating table styles

Now that we've defined the cells' styles and the text that should appear within each cell, you can watch step three in the video to see how to pull it all together to create the final table style. In this file, we need to do a little bit of clean up because right now we have some manually applied cell styles. Now, this is going to create a problem, because as discussed before, these manually applied cell styles will override the appearance of the overall table style. Now, I kind of refer to these as sacrificial styles, because we just use them to generate the appearances for our paragraph styles and our cell styles. Now we need to wipe everything out, so that when we apply our table style, it gets applied properly.

So to do this, I'm going to grab my Type tool and I'm going to select the entire table, by clicking in the upper right hand corner. Now, if I go to my Paragraph Styles panel, I'm going to go ahead and click on Basic Paragraph to ensure all my text is just using the Basic Paragraph Style. I'm going to go to my cell styles, and you could see that it currently says none with an override. So I'm going to option click or alt click on none to strip out all of that formatting as well.

Now if I click in the upper left cell, you can see that everything is relatively unformatted. Now to create my table style. I'm going to go to the Table Styles panel. And very similar to our other styles we're going to option click or alt click on that New Style button. And I'm going to call this Schedule Table. And here's where all the magic happens. For my header rows, I'm going to choose the HeaderCellStyle that we created in the previous video.

For the footer rows I'll choose the FooterCellStyle. For body rows, I'll choose the BodyCellStyle. Left Column > TableLeft Cell > Right Column > TableRight Cell. So now you can see why it's so important to appropriately name your cell styles. It makes it much easier at this point to apply them to the overall table style. In addition, I'm going to come over here to the Fills section. And in the Alternating Pattern category, I'm going to click on the Drop-down menu, and I'm going to choose Every Other Row. What this will do, is it'll fill every other row with the color that I choose. So I'm going to choose the Middle blue color, the 65 28 14 and 0. And that way it will alternate the fill of each row making it a little bit easier to read in this document.

I'm going to click OK. And now we have our schedule table created. To apply this table style I'm going to click in the upper left hand corner of my table to highlight the entire table. And I'm going to click on, Schedule Table. And you can see how all of this content is automatically formatted. Now you can see that there's one problem that's going to require one more step. And we can see that our header row and our footer row is not being formatted as we indicated. That's because our header row and our footer row are special types of rows that we need to manually apply.

So to do that, I'm simply going to to highlight the top row by clicking on the left edge of that row. And I'm going to go to my table menu and choose Convert Rows to Header. You can see that the minute that I do that, the appearance is applied as expected. Let's do the same thing down here to our photo row. Click on the left edge of that row, choose Table > Convert Rows to Footer. Once again our formatting is being applied appropriately. Now, one other modification we may want to make is you'll see that this alternating rows are starting at the very top.

And maybe it would look better if it started with one of these dark blue cells. So that's easy enough to adjust. We're just going to right click on this s Schedule Table Style, and choose Edit Schedule Table. In the Fills category you can see that we're filling it with every other row. However we have a choice to skip the first row. So If I turn my preview on and set the Skip First to one, we can see how we've modified that table, and if I click Ok and I turn on my preview mode, we can see how nice our table now looks. Now, just to demonstrate something, we're going to see that if I click inside of any of these cells and I select the cell by pressing the escape key on my keyboard.

If I go to the cell styles property, and maybe apply my table left cell to the highlighted cell, you can see that it wins over the other cells. So it's often useful to use your table style to format your table. But if it needs some unique properties, you can always use a cell style to go in and manually format specific cells in maybe a non structured way. In this video you've seen just how easy it is to create a table style.

With a little bit of pre-planning, you can ensure that formatting tables with similar appearances are a breeze from here on out.

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Up and Running with Styles in InDesign CS5

17 video lessons · 1422 viewers

Chad Chelius
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