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InDesign CS3 One-on-One: Style Sheets

Step, Repeat, and Distribute


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InDesign CS3 One-on-One: Style Sheets

with Deke McClelland

Video: Step, Repeat, and Distribute

In this exercise, we are going to lay down a sequence of squares that will ultimately serve as our Scrabble tiles. By the way I am working in that same Advertisement.indd document that I opened in the previous exercise. I have gone ahead and undone the change to the font, because I like that Garamond Premier Pro semi bold better than the alternative. Anyway, I am going to lay down a sequence of squares and I invite you to do the same, using this guy right here, the Rectangle Frame Tool. You could also use a rectangle tool if you wanted to, really for our purposes the only difference is that will get invisible squares by default using a Rectangle Frame Tool and that's what I want.
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  1. 49m 7s
    1. How style automation works and why every file needs it
      2m 26s
    2. Installing the DekeKeys shortcuts
      3m 58s
    3. Meet the Eyedropper tool
      5m 43s
    4. Using the "loaded" Eyedropper
      2m 23s
    5. Loading new attributes
      1m 33s
    6. Lifting some attributes (and not others)
      4m 19s
    7. Eyedropper FYIs
      4m 51s
    8. The five kinds of style sheets
      3m 16s
    9. Meet the paragraph style
      2m 46s
    10. Applying the Find/Change command
      3m 41s
    11. The style sheet domino effect
      4m 10s
    12. Meet the object style
      4m 19s
    13. Appending a paragraph style to an object style
      2m 5s
    14. The power of the local override
      3m 37s
  2. 30m 5s
    1. The most common and useful style sheet
      40s
    2. Creating a paragraph style
      3m 57s
    3. The Paragraph Style Options dialog box
      3m 56s
    4. Assigning a keypad shortcut
      3m 9s
    5. The better way to create a style
      1m 30s
    6. Basing one style on another
      3m 16s
    7. Assigning a Next Style setting
      2m 31s
    8. Creating a closed style loop
      1m 40s
    9. Using the Quick Apply function
      3m 30s
    10. Formatting an entire story in one click
      2m 43s
    11. Auto-formatting as you type
      3m 13s
  3. 20m 44s
    1. Style sheets are dynamic
      39s
    2. Changing the font for multiple style sheets
      4m 29s
    3. Updating a shared attribute
      2m 24s
    4. Type style, skew, and tracking
      4m 12s
    5. Clearing and integrating local overrides
      3m 6s
    6. Removing widows with Balance Ragged Lines
      2m 47s
    7. Additional tricks for clearing overrides
      3m 7s
  4. 35m 13s
    1. Styling words, numbers, and symbols
      1m 16s
    2. Organizing style sheets
      6m 14s
    3. Character styles protect overrides
      5m 21s
    4. Creating a character style
      3m 44s
    5. Prioritizing style sheet shortcuts
      5m 24s
    6. Applying your new character style
      2m 51s
    7. Updating two styles in one pass
      4m 24s
    8. When in doubt, be obsessive
      5m 59s
  5. 1h 17m
    1. Character styles on steroids
      1m 15s
    2. Repeating style elements
      4m 0s
    3. Establishing a nested style
      3m 32s
    4. Setting the range of a nested style
      4m 3s
    5. Troubleshooting the nested range
      6m 49s
    6. Assigning automatic numbers
      2m 13s
    7. Assigning automatic bullets
      4m 49s
    8. Starting and restarting numbered sequences
      4m 16s
    9. Nesting a number or bullet style
      4m 45s
    10. Setting precise guidelines
      6m 24s
    11. Right-aligning numbers
      7m 31s
    12. Center-aligning bullets
      4m 10s
    13. Auto-numbering figures
      3m 0s
    14. Creating a custom Number setting
      4m 18s
    15. Specifying a chapter number
      3m 9s
    16. Numbering across threaded frames
      4m 5s
    17. Using a "list" to number across stories
      4m 29s
    18. What you can and can't do
      4m 37s
  6. 53m 18s
    1. If you make tables, listen up
      1m 1s
    2. A tale of two tables: Introducing the document
      2m 15s
    3. Creating a cell style
      5m 8s
    4. Adjusting the Inset values
      3m 37s
    5. Formatting the body of a table
      4m 22s
    6. Creating and applying column styles
      5m 32s
    7. Creating an all-inclusive table style
      4m 42s
    8. Converting and styling a table
      4m 49s
    9. Fixing formatting errors
      4m 21s
    10. Fixing row height and column width
      5m 25s
    11. An argument for independent cell styles
      2m 33s
    12. Making a dependent cell style
      3m 26s
    13. Selectively applying a cell style
      6m 7s
  7. 1h 10m
    1. The convergence of very nearly everything
      1m 18s
    2. Updating a style from the Find Font command
      4m 24s
    3. Step, Repeat, and Distribute
      4m 57s
    4. Adding text; removing style
      3m 3s
    5. Object-level formatting attributes
      3m 48s
    6. Creating an object style
      3m 43s
    7. Creating paired paragraph styles
      6m 28s
    8. Nesting paired paragraph styles
      3m 9s
    9. Inline and above line graphics
      5m 19s
    10. Creating an anchored object
      6m 29s
    11. Viewing frames and threads
      3m 52s
    12. Creating an anchored object style
      3m 48s
    13. Establishing anchored object defaults
      3m 44s
    14. Problems? Fit the frame to the contents
      4m 35s
    15. Employing a highly selective object style
      5m 27s
    16. The best way to anchor objects
      2m 23s
    17. Moving and anchoring text and objects
      4m 4s
  8. 1m 7s
    1. Goodbye
      1m 7s

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InDesign CS3 One-on-One: Style Sheets
5h 37m Intermediate Apr 04, 2008

Viewers: in countries Watching now:

Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.

Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.

Topics include:
  • Replicating formatting attributes with the Eyedropper tool
  • Creating and applying paragraph styles
  • Formatting stories with New Style and Quick Apply
  • Understanding and exploiting local overrides
  • Augmenting text with character styles
  • Employing nested and numbered styles
  • Using a "list" to number across stories
  • Working with table and cell styles
  • Creating and employing object styles
  • Automating whole page designs with anchored object styles
Subject:
Design
Software:
InDesign
Author:
Deke McClelland

Step, Repeat, and Distribute

In this exercise, we are going to lay down a sequence of squares that will ultimately serve as our Scrabble tiles. By the way I am working in that same Advertisement.indd document that I opened in the previous exercise. I have gone ahead and undone the change to the font, because I like that Garamond Premier Pro semi bold better than the alternative. Anyway, I am going to lay down a sequence of squares and I invite you to do the same, using this guy right here, the Rectangle Frame Tool. You could also use a rectangle tool if you wanted to, really for our purposes the only difference is that will get invisible squares by default using a Rectangle Frame Tool and that's what I want.

So I am going to go ahead and grab this tool and it has a keyboard shortcut of F for frame because it's designed to create frames that all accommodate text and place graphics. Now, I am going to go ahead and click right at this point there, right at the intersection of the margin guides essentially in the upper left corner of the document and notice that we are seeing the last Width and Height values that we used for a rectangle that was in a previous chapter. I was creating those little slim sort of milky white rectangles to appear behind the cells and that's how big they were.

I am going to change these values to 10 and 10. So both Width and Height should be 10 and then I click OK in order to generate that square. Now, I want to create four other versions of the square and I could do it just by clicking again and adding another square and so on, you know that kind of number there if I wanted to or I can take advantage of this pretty nifty function inside of InDesign, I don't use it a ton but when I needed it comes in handy. Under the Edit menu, you choose the Step and Repeat command and what you want to do is you want to enter the Repeat Count that the number of items you want to add to the page.

In all we want four Scrabble tiles that means we want to add three, so I will go ahead and press type 3. Now if you type 3 and you get a warning for example, if this value set to something extraordinary. Let's say I had it say because I ran into this earlier. Let's say I had these values set to something along these lines where I had this whopping big Vertical Offset value and nothing for Horizontal Offset at this point and I say gosh, I want three copies. As soon as I enter 3 and press a Tab Key, InDesign gets mad at me and says, hey you can't do that man, that would make your objects go outside of the pasteboard and a pasteboard is really wide.

It's insanely wide. It goes off to the left and right, these insane amounts, but up and down you barely have any room at all. So when you have a Vertical Offset Value, you can't do this man and not that only might get whine at you this is InDesign talking. Not only am I going whine at you, but I am also going to as soon as you click OK reset your Repeat Count Value. Not even to you let you entertain the notion of doing what you are just doing. The Preview is off so it's like I am not really violating any real rules. It is all theoretical at this point but going to slap my hand.

It's going to require me to change this value before I do anything. Got to change Vertical Offset and I have to be smart enough to know that's the problem. Then press the Tab Key and go back to our Repeat Count here and change it to 3 and press Tab and this time it's happy. This time it won't whine at me. Alright. So I am going to change the Horizontal Offset Value to 11 because I really don't know how much of a value I want. I wanted to fill the entire width of the page and I could have measured it and gotten out a calculator and figured out exactly what the gaps needed to be, but even I am not that fastidious.

It's insane. So I am going to go ahead and enter that value. Just press the Tab Key and turn on Preview so I can see what I am doing and you know that's not exactly right, but I can fix it in a moment. Now, one way to fix it is with preview on. I could then click inside Horizontal Offset and I could press the Up Arrow Key and just kind of nudging that right hand rectangle. I can keep nudging it over to the right and 11p8 so 11 picas, 8 points. It looks like I got a match. It looks like I have done a pretty good job. So that's one way to work, but I am going to show you a different way to work because we don't know that that's exactly right.

I do tend to be that fastidious, so I'll just enter 11 and also I want to show you another feature here. I will click OK and then what I am going to do is I am going to grab this guy. I am going to get my black arrow tool there. I am going to grab this guy and I am going to scud him over manually, drag him over to the right so that he snaps into place and then I will grab all these of fellows by marqueeing them and I am going to go the Window menu and I am going to choose Object & Layout and then choose Align to bring up the Align Palette and that Shift+F7 of course, as you can see on screen. The option that I am interested in is this guy right there.

Change it to align to selection then click on this Alignment Option right there that Distribution Option that is and you get an even headed distribution of these objects across the width of the page. So a couple of different ways to work, it's up to you. I am going to grab this guy and actually move him over here because those palettes are useful to have up on screen and that's it for this exercise. In the next exercise we will add some text to each one of these tiles. Stay tuned.

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