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Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.
Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.
In this exercise we are going to change the sequencing of the numbering. Now I am working inside of a document called Numbers & bullets.indd, that's found inside of the 05 Nested Numbered Folder. If you are still working inside of the document called Pages 194-195, stick with it. Now here is what's going on. This is a page spread that's been lifted, with a few changes, lifted from my Photoshop CS3 One on One Book, and these are Pages 194 and 195.
Really the steps that we were seeing on these pages, they are part of this larger lesson, and really the step that's up here in the upper left hand corner of the document, that started at 9, so this is actually Step 9 inside of this particular exercise. Then this guy is Step 10, this guy is Step 11, and then after the headline we would reset to Step 1. So how in the world do we make that happen? Well, you could actually change the style if you want to. I am going to press Shift+Tab to bring back my palettes, because I had them hidden so we could see the big spread there.
I am going to go to the Paragraph Styles palette, and I will double click on Step for just a moment. You could see how inside the Paragraph Style Options dialog box I could advance to Bullets and Numbering, and I could say that rather than Continuing from the Previous Number, which means that the numbering is going to continue automatically from one occurrence of the Step Style to the next occurrence of that style. Rather I could say, let's go ahead and Start At a specific point, and we will start at Step 9, because this is supposed to be 9 right there.
Then I will go ahead and press the Tab Key in order to update the numbering, and notice that every single one of my steps now is numbered Step 9. It is some crazy world where every step is Step 9, man. Needless to say, that it is absolutely the wrong thing to do, and in fact there is no right value. Once you set Mode to Start At, there is no longer any right value. If I set this to a 101, that is going to mess things up; every step is going to be Step 101. Which might make you think, why does this option exist if its always wrong, and this is always right, then why does Adobe give us the ability to totally mess things up? I will tell you why.
There is actually a good reason. You just don't want to change Mode when you are working with a style sheet. It is useful however for local overrides. So I am going to go ahead and cancel out of here. Let's go ahead and activate this first paragraph. I am going to go ahead and zoom in a little bit here, and hide my Paragraph Styles palette, and then I will double click. I had the black arrow tool active, so I will double click inside of the paragraph to activate it with the Type tool of course. Then with just this one paragraph active inside the document, this is the upper left paragraph, I will go up to the Control palette, to the far right side of the Control palette in fact, bring up the Palette Menu, and I am going to choose this guy right here, Bullets and Numbering.
Now we have access to that same Mode option, but instead of it being perpetually wrong, we can now switch it to Start At, and we can say, let's start this at Step 9. Go ahead and turn on the Preview checkbox and you see, there is 9, that's good news. Now I can't see any of the other steps so I can't confirm whether I got it right or not, so I will have to click OK. Then I will press Ctrl+Shift+A or Command+Shift+A on the Mac to deselect all the objects on the page. Let's go ahead and scroll down, and you can see, yes, Step 10, excellent.
Then over here Step 11, see how much better that is. Now come down here, Step 12, that's not so good because the new section should not start off with Step 12. That implies there is some continuity going on that actually isn't going on. This is a new section. So I am going to click with my Type tool inside of this paragraph, and check this out. I will right click in order to bring up this Shortcut menu right here, and then I will choose this command right there, Restart Numbering. That will restart the numbering at whatever the initial number is, which in our case of course is Step 1.
That's it, press Ctrl+Shift+A, Command+Shift+A on the Mac, at least that's it where this exercise is concerned. In the next exercise, we are going to take care of the fact that the numbers aren't styled properly, and we have some alignment issues as well.
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