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Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.
Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.
Alright gang! We have now established this wonderfully intelligent figure number right here below the top-left figure inside of this document and by this document, I mean in this case, a catch-up document that I am calling Fig Number style.indd found inside of that same 05_nested numbered folder. You can see that it is styled with the Fig Number style here inside the Paragraph Styles palette. Great! But this figure needs to begin in Chapter 6 for one thing so the first number should be 6 and this is actually Figure 6-30 for what it's worth, so we need to advance the numbering to 30.
So how do we do that? Well, first we need to specify a chapter number. So I am going to deselect everything, I am going to switch over to the Pages palette right here, which you can get by going to the Window menu and choosing Pages or pressing the F12 key, very common palette for navigating pages and creating pages and organizing pages inside of InDesign. You may see this little down pointing arrow head at the top of page 198. That is the section marker and it provides you with the quickest route to getting to the Numbering and Section Options dialog box.
You can also go over to the palette menu right there and you can choose this guy down here; Numbering and Section Options, if you want to, just because it's so convenient. I prefer to double click on that down pointing arrow head right there. So go ahead and double click on it. That's going to bring up the dialog box and you want to change chapter number from 1, which is the default setting, to, in our case, 6. If you have a chaptered book or other publication, you'll want to go ahead and update these chapter numbers as well. Typically, you lay out an entire chapter inside of one publication and you keep each chapter inside of a separate publication for this very reason so you can update the chapter numbers and so on.
So I'll click OK and notice right away, look Figure 6-1 now, it's that smart. Isn't that great? Now let's update the number after the hyphen by clicking on this guy, I am not even going to double click inside the paragraph because there is only one paragraph inside this entire story, which is this one unthreaded frame here. I am going to just click on it with the Black Arrow tool, where would I go in this case since I have decided to get fancy and work with the black arrow tool. I can't go to the Control palette so instead, I am going to go ahead and hide my Pages palette.
I'll go to the Paragraph palette and by the way, you can get to the Paragraph palette by choosing the Paragraph command from the Type menu right there or by pressing Ctrl+M, Command+M on the Mac and then I am going to click on the Palette Menu icon and I will choose Bullets and Numbering. I will tell this guy right here, the Mode option I will set it not to continue from the previous number but rather to start at number 30, like so and then I will click OK and that goes ahead and advance that entire text frame; the contents of the entire frame, which is to say just that one paragraph.
Now, in the next exercise, I am going to show you how we can now take this magical text block here, which is actually only semi-magical so far but we are going to take it and we are going to update it to full magical capabilities so that we can automatically number all of the figures inside of a document. Stay tuned.
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