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Up and Running with Styles in InDesign CS5
Illustration by John Hersey

Sharing styles between documents


From:

Up and Running with Styles in InDesign CS5

with Chad Chelius

Video: Sharing styles between documents

After spending time creating and tweaking all of your styles, you may decide that you'd like to use those styles in other documents as well. Fortunately, InDesign makes this process very easy. I have the master styles document open right now, but I really don't have to have it open in order to use it. So I'm going to close this document. And I'm simply going to create a new document by clicking on the Document button in my welcome screen. Or you could choose File > New > Document. I'm just going to accept the faults. And I'm going to click OK.

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Up and Running with Styles in InDesign CS5
1h 57m Beginner Dec 29, 2010

Viewers: in countries Watching now:

Adobe InDesign styles let you format content in your layouts easily, accurately, and consistently. In this workshop, expert trainer Chad Chelius teaches how to use every kind of style: character styles, paragraph styles, nested styles, object styles, and table styles. Learn about style overrides, the Next Style feature, importing styles from Word, sharing styles between documents, and much more. If you create content that requires consistent formatting, this workshop can help you work faster and more efficiently.

Topics include:
  • What are styles and why should I use them?
  • Setting up and applying styles
  • Dealing with style overrides
  • Text styles
  • Object styles
  • Table styles
  • Using style groups
  • Sharing styles between documents
Subjects:
Design video2brain
Software:
InDesign
Author:
Chad Chelius

Sharing styles between documents

After spending time creating and tweaking all of your styles, you may decide that you'd like to use those styles in other documents as well. Fortunately, InDesign makes this process very easy. I have the master styles document open right now, but I really don't have to have it open in order to use it. So I'm going to close this document. And I'm simply going to create a new document by clicking on the Document button in my welcome screen. Or you could choose File > New > Document. I'm just going to accept the faults. And I'm going to click OK.

To import styles into this document from other documents, what I can do is start by going to my Paragraph Styles panel. And in the Panel menu, I can choose Load All Text Styles. If you find the document that contains all the styles that you want to use. In our case, I'm going to use the Master Styles in Design document. When I choose Open. You can see that it desplays the load styles dialog box.

And you can see all of my tect styles are listed in here. Now I could uncheck all of them and then manually select the ones that I want or I can check all of them to use them. If you ever have a conflict, as we have here with our basic paragraph style, it is going to use the incoming style definition by default. You can change that and say auto rename. That way you avoid any conflicts. Or if you decide that you want to use the incoming style as opposed to renaming it then you can just choose, use incoming definition.

So, I'm going to click OK and you'll now see that in my Paragraph Styles panel and my Character Styles panel all of the styles have been imported. We can do the same thing by going to Table Styles. Going to the Panel menu and choosing Load Table and Cell Styles, choosing our InDesign document. And once again, it displays all of the styles that it's bringing in, as well as any dependent paragraph styles that are coming in also. Because we know that these are the same we can go ahead and choose use incoming definition and click OK.

So now our table style as well as our cell styles have been imported. Last but not least we go to our Object Styles panel, choose To Load our Object Styles, select Our Master Styles option and choose Open. And of course it's displaying all the object styles in the imported document as well. I'll click OK, and all of my object styles have been imported as well. So, if we start creating some content, we can see that if we choose our Subhead you press Return, it automatically switches to body.

Hit Return again, and it automatically switches to body indent. So as you've seen in this video. It's really easy to use styles from one document in many other documents easily. This is also a great way to create a masters set of styles that can be a starting point for multiple documents and multiple users as well.

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