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I am often asked how you can get a color swatch to show up in every new document. For example, let's say your corporate color was Pantone 286. You are sick of creating new documents and adding the swatch every time. Here is the trick. Add it once, but while no documents are open. Right now, I have no documents opened. We call this the no-pub state, the no publication-open state and in this no- pub state, I am going to go ahead and create a new swatch. I will open the Swatches panel. Let's make this a little longer, so we can see more swatches in here, and I will go ahead and add a new swatch. I am going to make it a Spot color and I believe I said Pantone 286, so I'll pick the Pantone Solid Color Swatches here and I will type in 286.
Here we go. That's the color I want. That actually happens to be my favorite blue so I am going to pick that, click OK, and we can see that it added to the bottom of the Swatches panel. Now because I did this while no documents were open, it will now show up in every new document I create. You can make other changes while no documents are open too. For example, did you know that you can actually reorder the swatches in the Color panel? Most InDesign users never tried, so they never realized they can do that. For example, Registration is right up here next to Black. I don't know why Adobe does that. That's really annoying, because Registration is very different than Black.
Sometimes people choose Registration by accident, so I am going to drag Registration all the way down to the bottom here, until I see that big black bar at the bottom, and when I let go it moves down to the bottom of the list. If we use Pantone 286 a lot in our documents, go ahead and move it up to the top. If we want to get rid of something, go ahead and delete it. I will just throw away that Darker Blue. Set up the Swatches panel just the way you want every new document to look, and it will stick there. You can do this with other panels as well. For example, Paragraph Styles. Let's say you always want to have a paragraph style called Body.
No problem. While no document is open, create a new paragraph style. I will call this Body. I am going to come over here and let's make this Minion Pro, maybe 11 on 15, something like that, click OK, and you can see now it shows up here. I'll even select it in the Paragraph Styles panel, which makes it active, and now that's going to be active in every new document I create. There's all sorts of things you can set up while no documents are opened. You can add object styles, table styles and more, or you could set up your Preferences. When you set up your Preferences while no documents are open, they apply to every new document you create from then on.
For example, I will open the Preferences dialog box by choosing Preferences from the InDesign menu on the Mac, or from the Edit menu on Windows, and I'll come in here and change something in the Type Preferences. For example, I always like having Apply Leading to Entire Paragraphs turned-on. That's just the way I like InDesign to work, and I want all new documents I create from now on to have that setting. So I turn it on once while no documents are open, click OK, and now it will apply to all my new documents. Let's try it out. I want to create a new document, I click OK, and now let's see if it's there. I'll open the Swatches panel. Here we go, Registration at the bottom. Pantone 286 is automatically added here. It looks great.
The paragraph style is there, and the Preference is going to going to be set up by that, if we go back to Preferences, go to Type Preferences, there we go, the check box is turned on. This is a great example of how you have to take a little time now to save even more time in the future. Set up your default no-pub state, and you'll thank yourself later.
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