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InDesign CS4 Beyond the Basics
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Setting up context shortcuts


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InDesign CS4 Beyond the Basics

with David Blatner

Video: Setting up context shortcuts

You may recall InDesign Essential Training title that you can change any keyboard shortcut in InDesign or even give a shortcut to a feature that doesn't currently have one. The way you do that is you go to the Edit menu and choose Keyboard Shortcuts. But now it's time to talk about an advanced feature inside this dialog box that we didn't cover before and that it is the Context popup menu. The Context pop up menu lets you tell InDesign when a keyboard shortcut should be active. Default means make it active most of the time but you can also choose Alerts and Dialogs, meaning a keyboard shortcut would only apply when an Alert or dialog box is open, or Tables. That would only apply if your are actually editing inside of a table. XML Selection would be of course if you're editing an XML Selection, and Text and this is the one that I find most interesting, a keyboard shortcut that only applies when you are editing text.
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  1. 2m 11s
    1. Welcome
      1m 3s
    2. Using the exercise files
      1m 8s
  2. 25m 16s
    1. Reviewing Control panel shortcuts
      8m 34s
    2. Managing panels
      6m 14s
    3. Letting InDesign do the math
      2m 52s
    4. Using Selection tool clicks
      1m 39s
    5. Using Quick Apply shortcuts
      3m 2s
    6. Setting up context shortcuts
      2m 55s
  3. 23m 51s
    1. Using column guides
      3m 42s
    2. Formatting and positioning guides
      5m 15s
    3. Setting first baseline options
      5m 30s
    4. Using the Document grid
      3m 13s
    5. Setting bleeds
      3m 3s
    6. Using slugs
      3m 8s
  4. 48m 2s
    1. Shuffling pages (or not)
      2m 47s
    2. Scaling objects to a specific size
      2m 32s
    3. Aligning objects to a page
      4m 41s
    4. Using advanced libraries
      4m 5s
    5. Using advanced anchored objects
      11m 21s
    6. Setting non-printing objects
      3m 10s
    7. Creating notes
      5m 23s
    8. Using Data Merge
      10m 41s
    9. Creating templates
      3m 22s
  5. 39m 32s
    1. Creating polygons and starbursts
      2m 35s
    2. Setting custom stroke styles
      5m 15s
    3. Using advanced effects
      8m 46s
    4. Making masks in InDesign
      4m 10s
    5. Integrating InDesign and Illustrator
      4m 59s
    6. Setting compound paths
      5m 4s
    7. Using advanced clipping paths
      6m 6s
    8. Using advanced image transparency
      2m 37s
  6. 55m 26s
    1. Using advanced text formatting
      5m 37s
    2. Using other languages
      4m 22s
    3. Setting advanced paragraph numbering
      3m 12s
    4. Using GREP to find/change
      6m 54s
    5. Managing glyphs
      5m 6s
    6. Finding and changing glyphs
      2m 39s
    7. Adding footnotes
      7m 57s
    8. Creating outlines
      3m 39s
    9. Setting conditional text
      9m 16s
    10. Creating cross-references
      6m 44s
  7. 33m 3s
    1. Advanced text importing
      7m 49s
    2. Using Apply Next Style
      5m 4s
    3. Advanced text styling
      6m 9s
    4. Setting load styles
      2m 58s
    5. Linking to text files on disk
      4m 1s
    6. Understanding GREP styles
      7m 2s
  8. 1h 4m
    1. Building a multi-document book
      4m 42s
    2. Setting page numbering across books
      7m 53s
    3. Setting chapter numbering
      6m 7s
    4. Using the Section Marker feature
      6m 53s
    5. Creating "Continued On..." numbers
      4m 44s
    6. Synchronizing documents in a book
      5m 41s
    7. Creating a table of contents
      11m 24s
    8. Indexing documents
      7m 24s
    9. Generating an index
      6m 47s
    10. Printing or exporting a book
      3m 10s
  9. 46m 4s
    1. Creating hyperlinks
      12m 53s
    2. Setting bookmarks
      6m 7s
    3. Creating buttons
      11m 16s
    4. Making movies
      8m 24s
    5. Creating sounds
      4m 51s
    6. Setting page transitions
      2m 33s
  10. 25m 59s
    1. Setting up swatch and style defaults
      3m 24s
    2. Using mixed ink colors
      6m 16s
    3. Working with duotones
      4m 23s
    4. Overprinting
      2m 10s
    5. Ink aliasing
      4m 50s
    6. Using the Kuler panel
      4m 56s
  11. 50m 27s
    1. Creating the transparency blend space
      4m 6s
    2. Understanding InDesign color settings
      9m 8s
    3. Assign Profile and Convert to Profile
      3m 26s
    4. Working with RGB images
      7m 54s
    5. Working with CMYK images
      6m 28s
    6. Soft-proofing
      5m 18s
    7. Managing color at print time
      7m 25s
    8. Managing color in a PDF export
      6m 42s
  12. 42m 1s
    1. Embedding preflight profiles
      5m 1s
    2. Using the Transparency Flattener preview
      3m 23s
    3. Reviewing Transparency Flattener settings
      6m 30s
    4. Setting print presets
      3m 35s
    5. Setting PDF presets
      3m 21s
    6. Exporting to XHTML
      7m 42s
    7. Exporting to SWF
      6m 45s
    8. Exporting to XFL
      5m 44s
  13. 25m 58s
    1. Understanding XML and InDesign
      6m 51s
    2. Structuring InDesign content
      4m 17s
    3. Importing XML
      6m 57s
    4. Exporting to XML
      7m 53s
  14. 34s
    1. Goodbye
      34s

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InDesign CS4 Beyond the Basics
8h 3m Intermediate Dec 05, 2008

Viewers: in countries Watching now:

David Blatner brings his knowledge of and passion for InDesign to the latest release of this state-of-the-art publishing program, showing how to harness its power and functionality. InDesign CS4 Beyond the Basics covers the process of publishing with an eye on the program's latest nuances: optimizing page layouts, automating InDesign with Data Merge and XML, exploring interactive documents (including making movies), and exporting publications to a variety of formats. Exercise files accompany the course.

Topics include:
  • Automating with Data Merge and XML
  • Optimizing page layouts
  • Using advanced effects
  • Creating interactive documents
  • Integrating with Illustrator
Subject:
Design
Software:
InDesign
Author:
David Blatner

Setting up context shortcuts

You may recall InDesign Essential Training title that you can change any keyboard shortcut in InDesign or even give a shortcut to a feature that doesn't currently have one. The way you do that is you go to the Edit menu and choose Keyboard Shortcuts. But now it's time to talk about an advanced feature inside this dialog box that we didn't cover before and that it is the Context popup menu. The Context pop up menu lets you tell InDesign when a keyboard shortcut should be active. Default means make it active most of the time but you can also choose Alerts and Dialogs, meaning a keyboard shortcut would only apply when an Alert or dialog box is open, or Tables. That would only apply if your are actually editing inside of a table. XML Selection would be of course if you're editing an XML Selection, and Text and this is the one that I find most interesting, a keyboard shortcut that only applies when you are editing text.

Let's go ahead and apply one of these and we can see how it works. First I will create a New Set and I am going to call this David's Shortcut Set. You can call it anything you want of course. I will click OK. I am going to choose Tools from the Product Area pop menu and I will scroll down here until I see the Toggle view setting between default and preview. This is of course the feature that turns on and off the Preview Mode and normally its set to W and we can see the Context right here. The Default Context is W. The problem with this keyboard shortcut is it does not work when you are editing text right. If you are editing text, you are typing along you want to go into Preview Mode. So you press W. What happens? Of course you type the letter W in the text frame and that's not what you want. You wanted to go into Preview Mode, so we need to make a new keyboard shortcut for this. I will click in the New Shortcut field here and I am going to type a different keyboard shortcut, maybe a Ctrl+W. This says it's unassigned so that's okay. Let's use that and now I will change the Context to Text and that means that Ctrl+W in most circumstances will not do anything, but if I am editing text it will trigger this feature. It will Toggle into Preview mode.

I will go ahead and click Assign, you always have to click Assign or else it doesn't work then I will click OK and let's try it out. I am going to select some text up here by double clicking on it and I will Zoom in to 200% mode, so we can see it better by just pressing Command+2 or Ctrl+2 on windows and now if I press W, it doesn't work. Right. That types the letter W. So let me undo that. Command+Z or Ctrl+Z on Windows and let's try our new special context-based keyboard shortcut Ctrl+W. Here you go. I pressed it and we went into Preview Mode and I can see all of the non-printing objects disappeared.

Press it again and they come back. So I have now created a keyboard shortcut that will work even if I am editing text. Keyboard shortcuts are all about efficiency and productivity and it's worth it to take the time now to set up your shortcuts because it's going to save you far more time in the future.

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