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Like other page layout applications, InDesign allows users to control the appearance of every element on a page. It helps format elements with style sheets, which collect formatting attributes for easy replication. But that's where the similarities end. InDesign CS3 One-on-One: Style Sheets demonstrates why InDesign's style sheets are far more powerful than anything found in any other page layout program. Pioneering electronic publisher and author Deke McClelland goes to the heart of InDesign's style sheets, and discusses how they define and guide just about every other program feature. He covers how to format words, paragraphs, whole frames, objects, tables, and even entire stories with a single click. Exercise files accompany the course.
Download Deke's customized keyboard layouts for InDesign Style Sheets from the Exercise Files tab.
In the previous exercise you may recall we went ahead and nested a Character Style inside of a Paragraph Style, but we only affected the first word of the step paragraphs and if you are just joining me you can catch right up by opening this document, it's called Improper nesting.indd found inside the 05 nested numbered folder and it's called Improper nesting of course, because so far the nesting is improper. We want this style to affect the entire first sentence. So let's see how we can make that happen. If you have been working along with me and you haven't clicked OK, in order to accept your changes inside of the Paragraph Style Options dialog box, then you may have this phenomenon right here, inside the Paragraph Styles palette.
It's telling you Step+ as if some change has been made to the Step Style. In fact what's happened is because we have nothing selected, as soon as we go to edit the Step style, we made it the default style. So if we were to create a new paragraph, it would be set in Step and we have edited that Step style since we applied it. So basically what's been applied has been since modified, so that's we have a little plus (+) there. That's just kind of an FYI, if it made some sense whatsoever. It's really something you can totally ignore.
That is to say, it's not as if you didn't really make your changes. You did. Now I am going to go ahead and double click on Step+ once again. I am going to go ahead and double click on that style in order to bring out the Paragraph Style Options dialog box. Scoot it over a little bit, so we can see what we are doing. This time I am going to press Ctrl+0, Command+0 on the Mac, in order to skip the head to Drop Caps and Nested Styles and you can see right there; there is our Step Leader, through, 1, words. So that really doesn't make sense as a sentence if you read it that way, Step Leader through one words, it's not grammatically correct, but it does tell the story, which is to say that the Step Leader style is going to be applied through and including the first one word.
And that's as far as we are going to go. If I wanted it to go farther through more words than that, I could up that value. I could set it to four words for example, and then if I were to click off, like so, you can see that I now affect the first four words; which works for the first paragraph right there. I go ahead and not only hit the first four words, but I get the period as well. Doesn't work worth beans down here. The 10 is the first word and then 'Fill in the' and then we still have some extra text left over. So what we need to do- let's go ahead and change this back to one and instead of words, let's go ahead and click on words and let's change it to something else, rather than words we can choose Characters, Letters, numbers essentially, in the case of Digits, that would be individual digits inside the numbers and so on and so on down here.
What we want probably it seems to me, it's a good bet anyway, is the first one, Sentences. So I am going to go ahead and click on Sentences and then I am going to click off in order to accept that modification. You can see that that totally works for the first sentence in the first paragraph right here. So I'll go ahead and click OK. That doesn't quite work elsewhere. You can see because of this 10, I have gone ahead and messed up the second paragraph, the one that's underneath the butterfly graphic. So you know what I am going to do, I am going to go ahead and set my blinking insertion marker after the 10 there and I'll delete that 10 away like so, and check that out.
Once again I'll show you that. As soon as I get rid of that tab, so the space between the period and the next character there, that tells InDesign that that's no longer the end of a sentence, because to have the end of a sense you need a period and some form of space character. Both together. So if I get rid of the tab character or the space what have you, then that messes things up. Now I'll go ahead and insert the tab back in there. Similarly, if I got rid of the period that would also give InDesign the sense that the sentence wasn't ending at that point.
What I really want to do is go ahead and get rid of the entire 10 like so, and that goes ahead and styles the first sentence properly. That still doesn't take care of everything; we shall see in the next exercise how we still have some problems. We need to troubleshoot the style and that's what we are going to do. Coming right up.
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