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Setting print presets

From: InDesign CS4 Beyond the Basics

Video: Setting print presets

I am going to go to the File menu and choose Print. I just hate making the same changes over and over again. For example, each time I open the Print dialog box, I need to go through and check each and every pane just to make sure something didn't get changed. This is especially painful if you have two or three different printers that you constantly print to. Well, that's where Print Presets come in handy. I am going to setup the Print dialog box once just the way I want it to be. I will choose my printer. I will setup my Printer Marks just the way I want them to be. I will go over here, and I will say I want this to be scaled to fit to this printer, this is just going to be for proofing I guess and so on and so on. You can set this up just the way you want it to be for this particular printer.

Setting print presets

I am going to go to the File menu and choose Print. I just hate making the same changes over and over again. For example, each time I open the Print dialog box, I need to go through and check each and every pane just to make sure something didn't get changed. This is especially painful if you have two or three different printers that you constantly print to. Well, that's where Print Presets come in handy. I am going to setup the Print dialog box once just the way I want it to be. I will choose my printer. I will setup my Printer Marks just the way I want them to be. I will go over here, and I will say I want this to be scaled to fit to this printer, this is just going to be for proofing I guess and so on and so on. You can set this up just the way you want it to be for this particular printer.

This all looks great. Now, when I set it up just the way I want, I am going to click Save Preset and I will give it a name. Click OK and it shows up here at the top in the Print Preset pop-up menu. Then, the next time I open the dialog box, I will just cancel that and go to File > Print, it starts off as default, but it's easy to get all those settings back simply by choosing Proof on HP from the Print Preset pop-up menu, here we go. Since I am talking about Print Presets, I should mention one secret Easter egg feature that Adobe snuck in.

Let me show you how it works. I am going to save a New Preset. Doesn't really matter how you have the Print dialog box setup when you do this. But just save a Print Preset, and I am going to call it Friendly Alien. You have to know to type that just the way it's shown there, Friendly Alien, and I will click OK. When the Friendly Alien Print Preset is selected in this pop-up menu, here is the trick. Ready? I am going to click in this proxy area, this preview area in the lower-left corner of the dialog box. So there it is. There is our Friendly Alien, and Adobe snuck this in there because back in the old Quark Express days, there was kind of an unfriendly alien Easter egg. So Adobe put this in there to be a friendly counterpart to Quark's old bad alien, Bad Martian.

All right. Let's look at one more thing having to do with Print Presets, I am going to cancel out of here, because I don't actually want to print quite yet, and I want to point out that the Print Presets that you create show up in another place too. Under the File menu, you can choose Print Presets and you see this little fly-out menu on the side, little submenu. All the presets that you create show up here in this list and if you choose one of those, it takes you right to the Print dialog box and selects it for you. So a little shortcut, but what's really cool is -- and I cancel that. What's really cool is that if you hold down the Shift key when you choose one of these, then it just prints with the default settings. It just prints right to it, and you don't even have to worry about the dialog box at all. That's kind of nice.

The other cool thing here is that you can define more Print Presets or edit the Print Presets that you have already created by choosing Define. I could edit the Proof on HP one that I just created or more interestingly, I can edit the default value as well. So I will select Default here, then click Edit and you can see that this is where you change the defaults for your Print Preset. That is, what you normally get when you first open the dialog box. Of course you can't define everything in a Print Preset. For example, you can't change the number of copies that you want or you can't change the number of pages like your Page Range, like you can't always print from page 2 to 5.

That's grayed out there. So that doesn't work. But all the other settings throughout the Print dialog box are available as long as they are available in this particular printer type. Building a few print presets is one simple way that you can minimize the tedious work that you have to do and increase your efficiency.

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This video is part of

Image for InDesign CS4 Beyond the Basics
InDesign CS4 Beyond the Basics

90 video lessons · 24585 viewers

David Blatner
Author

 
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  1. 2m 11s
    1. Welcome
      1m 3s
    2. Using the exercise files
      1m 8s
  2. 25m 16s
    1. Reviewing Control panel shortcuts
      8m 34s
    2. Managing panels
      6m 14s
    3. Letting InDesign do the math
      2m 52s
    4. Using Selection tool clicks
      1m 39s
    5. Using Quick Apply shortcuts
      3m 2s
    6. Setting up context shortcuts
      2m 55s
  3. 23m 51s
    1. Using column guides
      3m 42s
    2. Formatting and positioning guides
      5m 15s
    3. Setting first baseline options
      5m 30s
    4. Using the Document grid
      3m 13s
    5. Setting bleeds
      3m 3s
    6. Using slugs
      3m 8s
  4. 48m 2s
    1. Shuffling pages (or not)
      2m 47s
    2. Scaling objects to a specific size
      2m 32s
    3. Aligning objects to a page
      4m 41s
    4. Using advanced libraries
      4m 5s
    5. Using advanced anchored objects
      11m 21s
    6. Setting non-printing objects
      3m 10s
    7. Creating notes
      5m 23s
    8. Using Data Merge
      10m 41s
    9. Creating templates
      3m 22s
  5. 39m 32s
    1. Creating polygons and starbursts
      2m 35s
    2. Setting custom stroke styles
      5m 15s
    3. Using advanced effects
      8m 46s
    4. Making masks in InDesign
      4m 10s
    5. Integrating InDesign and Illustrator
      4m 59s
    6. Setting compound paths
      5m 4s
    7. Using advanced clipping paths
      6m 6s
    8. Using advanced image transparency
      2m 37s
  6. 55m 26s
    1. Using advanced text formatting
      5m 37s
    2. Using other languages
      4m 22s
    3. Setting advanced paragraph numbering
      3m 12s
    4. Using GREP to find/change
      6m 54s
    5. Managing glyphs
      5m 6s
    6. Finding and changing glyphs
      2m 39s
    7. Adding footnotes
      7m 57s
    8. Creating outlines
      3m 39s
    9. Setting conditional text
      9m 16s
    10. Creating cross-references
      6m 44s
  7. 33m 3s
    1. Advanced text importing
      7m 49s
    2. Using Apply Next Style
      5m 4s
    3. Advanced text styling
      6m 9s
    4. Setting load styles
      2m 58s
    5. Linking to text files on disk
      4m 1s
    6. Understanding GREP styles
      7m 2s
  8. 1h 4m
    1. Building a multi-document book
      4m 42s
    2. Setting page numbering across books
      7m 53s
    3. Setting chapter numbering
      6m 7s
    4. Using the Section Marker feature
      6m 53s
    5. Creating "Continued On..." numbers
      4m 44s
    6. Synchronizing documents in a book
      5m 41s
    7. Creating a table of contents
      11m 24s
    8. Indexing documents
      7m 24s
    9. Generating an index
      6m 47s
    10. Printing or exporting a book
      3m 10s
  9. 46m 4s
    1. Creating hyperlinks
      12m 53s
    2. Setting bookmarks
      6m 7s
    3. Creating buttons
      11m 16s
    4. Making movies
      8m 24s
    5. Creating sounds
      4m 51s
    6. Setting page transitions
      2m 33s
  10. 25m 59s
    1. Setting up swatch and style defaults
      3m 24s
    2. Using mixed ink colors
      6m 16s
    3. Working with duotones
      4m 23s
    4. Overprinting
      2m 10s
    5. Ink aliasing
      4m 50s
    6. Using the Kuler panel
      4m 56s
  11. 50m 27s
    1. Creating the transparency blend space
      4m 6s
    2. Understanding InDesign color settings
      9m 8s
    3. Assign Profile and Convert to Profile
      3m 26s
    4. Working with RGB images
      7m 54s
    5. Working with CMYK images
      6m 28s
    6. Soft-proofing
      5m 18s
    7. Managing color at print time
      7m 25s
    8. Managing color in a PDF export
      6m 42s
  12. 42m 1s
    1. Embedding preflight profiles
      5m 1s
    2. Using the Transparency Flattener preview
      3m 23s
    3. Reviewing Transparency Flattener settings
      6m 30s
    4. Setting print presets
      3m 35s
    5. Setting PDF presets
      3m 21s
    6. Exporting to XHTML
      7m 42s
    7. Exporting to SWF
      6m 45s
    8. Exporting to XFL
      5m 44s
  13. 25m 58s
    1. Understanding XML and InDesign
      6m 51s
    2. Structuring InDesign content
      4m 17s
    3. Importing XML
      6m 57s
    4. Exporting to XML
      7m 53s
  14. 34s
    1. Goodbye
      34s

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