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David Blatner brings his knowledge of and passion for InDesign to the latest release of this state-of-the-art publishing program, showing how to harness its power and functionality. InDesign CS4 Beyond the Basics covers the process of publishing with an eye on the program's latest nuances: optimizing page layouts, automating InDesign with Data Merge and XML, exploring interactive documents (including making movies), and exporting publications to a variety of formats. Exercise files accompany the course.
I am going to go to the File menu and choose Print. I just hate making the same changes over and over again. For example, each time I open the Print dialog box, I need to go through and check each and every pane just to make sure something didn't get changed. This is especially painful if you have two or three different printers that you constantly print to. Well, that's where Print Presets come in handy. I am going to setup the Print dialog box once just the way I want it to be. I will choose my printer. I will setup my Printer Marks just the way I want them to be. I will go over here, and I will say I want this to be scaled to fit to this printer, this is just going to be for proofing I guess and so on and so on. You can set this up just the way you want it to be for this particular printer.
This all looks great. Now, when I set it up just the way I want, I am going to click Save Preset and I will give it a name. Click OK and it shows up here at the top in the Print Preset pop-up menu. Then, the next time I open the dialog box, I will just cancel that and go to File > Print, it starts off as default, but it's easy to get all those settings back simply by choosing Proof on HP from the Print Preset pop-up menu, here we go. Since I am talking about Print Presets, I should mention one secret Easter egg feature that Adobe snuck in.
Let me show you how it works. I am going to save a New Preset. Doesn't really matter how you have the Print dialog box setup when you do this. But just save a Print Preset, and I am going to call it Friendly Alien. You have to know to type that just the way it's shown there, Friendly Alien, and I will click OK. When the Friendly Alien Print Preset is selected in this pop-up menu, here is the trick. Ready? I am going to click in this proxy area, this preview area in the lower-left corner of the dialog box. So there it is. There is our Friendly Alien, and Adobe snuck this in there because back in the old Quark Express days, there was kind of an unfriendly alien Easter egg. So Adobe put this in there to be a friendly counterpart to Quark's old bad alien, Bad Martian.
All right. Let's look at one more thing having to do with Print Presets, I am going to cancel out of here, because I don't actually want to print quite yet, and I want to point out that the Print Presets that you create show up in another place too. Under the File menu, you can choose Print Presets and you see this little fly-out menu on the side, little submenu. All the presets that you create show up here in this list and if you choose one of those, it takes you right to the Print dialog box and selects it for you. So a little shortcut, but what's really cool is -- and I cancel that. What's really cool is that if you hold down the Shift key when you choose one of these, then it just prints with the default settings. It just prints right to it, and you don't even have to worry about the dialog box at all. That's kind of nice.
The other cool thing here is that you can define more Print Presets or edit the Print Presets that you have already created by choosing Define. I could edit the Proof on HP one that I just created or more interestingly, I can edit the default value as well. So I will select Default here, then click Edit and you can see that this is where you change the defaults for your Print Preset. That is, what you normally get when you first open the dialog box. Of course you can't define everything in a Print Preset. For example, you can't change the number of copies that you want or you can't change the number of pages like your Page Range, like you can't always print from page 2 to 5.
That's grayed out there. So that doesn't work. But all the other settings throughout the Print dialog box are available as long as they are available in this particular printer type. Building a few print presets is one simple way that you can minimize the tedious work that you have to do and increase your efficiency.
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